PMO Analyst

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Role Overview

Project/Program Management Analyst

Primary Responsibilities

Project & Program Coordination

• Utilize industry-recognized project management tools to manage and monitor projects.
• Understand and align with the objectives and scope of the portfolio, programmes, and projects.
• Track and monitor strategic initiatives in line with business priorities.
• Report on portfolio, programme, and project health to stakeholders.
• Support project governance, setup, monitoring, and maintenance of project data.
• Attend project meetings, capture meeting notes, document action items, and ensure timely follow-up until closure.
• Identify and maintain key milestones, dependencies, and assess business impact.
• Track progress of milestones, tasks, risks, issues, and open items; provide regular updates and escalate as necessary.
• Support program managers with risk management strategies, resource allocation, and achieving deliverables.
• Maintain comprehensive program documentation, plans, and RAID logs (Risks, Assumptions, Issues, Dependencies).
  

Management Reporting

• Prepare high-level status reports and executive presentations to update senior leadership on progress.
• Create and update executive reporting packs and documentation.
• Maintain the Project Portfolio Register.
• Review project status and progress with project managers and relevant teams.
• Gather, analyse, and interpret project data to identify trends, issues, and areas for improvement.
  

Skills & Competencies

• Program & Process Knowledge: Strong understanding of project/program management methodologies and processes.
• Communication Skills: Excellent written and verbal communication for effective collaboration with stakeholders.
• Presentation Skills: Ability to create and deliver clear, impactful presentations.
• Analytical Skills: Strong business/process analysis skills for informed decision-making.
• Problem-Solving: Proven ability to identify challenges and implement effective solutions.
• Adaptability: Flexible in adjusting to shifting priorities and environments.
• Attention to Detail: Precision in managing documentation and tracking tasks.
• Organizational Skills: Ability to prioritize multiple tasks and meet deadlines.
• Interpersonal Skills: Strong collaboration skills across diverse teams.
• Technical Proficiency: Familiarity with Microsoft Project, PlanView, Smartsheet, and advanced Microsoft Office Suite skills (Word, Excel, PowerPoint).
  

Essential

Work Experience & Technical Knowledge

• 2–4 years of relevant project management experience.
• Excellent command of spoken and written English.
• Strong organizational and planning skills.
• Ability to work independently in complex environments and adapt to changing priorities.
• Advanced proficiency in MS Office (Word, Excel, PowerPoint).
  

Desirable

• Experience with project management tools (Microsoft Project, PlanView, Smartsheet).
• Knowledge of Power BI for data analysis and visualization.
• Experience in managing schedules, progress tracking, and reporting.