Personal Assistant to Director

Job Title: Personal Assistant to Director

About the Company:

S.P. Text World Pvt. Ltd., the proud owner of the renowned fashion brands AURA, Sarah, and Taarash, is a leading name in the textile and fashion industry in Surat. Known for our creativity, quality, and excellence in fabric and apparel design, we are currently seeking a proactive, intelligent, and detail-oriented Personal Assistant to the Director—someone capable of efficiently managing both personal and professional responsibilities.

1. Executive & Personal Assistance

· Maintain and manage the Director’s calendar, including scheduling appointments, internal and external meetings, and personal commitments.

· Set reminders for important tasks, deadlines, meetings, and follow-ups.

· Handle day-to-day communication on behalf of the Director with internal departments and external contacts.

· Manage travel arrangements, including flight bookings, hotel accommodations, transportation, and itineraries.

· Organize and maintain important documents, both physical and digital, for easy retrieval and reference.

· Provide support for the Director’s personal tasks and household management, including errands, gift purchases, family event planning, etc.

· Maintain complete confidentiality and handle all matters with a high level of professionalism and discretion.

2. Vendor & External Coordination

• Identify, evaluate, and liaise with vendors and service providers for a wide range of personal and business needs including events, logistics, catering, home maintenance, etc.
• Obtain quotations, compare pricing, and negotiate contracts and payment terms on behalf of the Director.
• Ensure timely execution and delivery of services/products, while maintaining quality standards.
• Track vendor performance and maintain an updated database of contacts and suppliers.
• Coordinate with legal, finance, or administrative teams when needed to ensure compliance and documentation.

3. Production House Coordination (AURA, )

• Coordinate operational activities of the production unit to ensure timelines and quality standards are met.
• Follow up on the progress of sampling, manufacturing, and dispatch processes with relevant team members.
• Support coordination for photoshoots, exhibitions, events, and product launches.
• Act as a point of contact between the Director and production/design/marketing teams to streamline communication.
• Maintain documentation related to inventory, sampling, vendor deliveries, and production updates.

4. Investment & Financial Coordination

• Assist in maintaining detailed records of the Director’s personal and business investments including mutual funds, real estate, FDs, equity shares, etc.
• Coordinate with financial consultants, accountants, and bankers for regular updates, renewals, documentation, or payments.
• Prepare basic reports or summaries related to the performance or status of various investments when required.
• Track maturity dates, renewals, tax filings, and maintain calendar alerts for financial deadlines.
• Ensure the utmost confidentiality and accuracy while handling all financial and investment data.

5. HR Policy Support & Office Management

• Assist in implementation and enforcement of HR policies and staff protocols across departments.
• Support recruitment efforts by coordinating interviews, maintaining candidate records, and scheduling meetings.
• Assist in onboarding and documentation of new employees.
• Act as liaison between the Director and HR team for employee grievances, leaves, appraisals, and disciplinary actions.
• Track staff attendance, leaves, and performance feedback in coordination with HR/Admin.
• Coordinate office-wide communications, holiday calendars, internal circulars, and announcements.
• Organize staff meetings, office events, training sessions, and team-building activities.
• Maintain professionalism and promote a healthy, productive workplace environment.

Job Type: Full-time

Pay: ₹15,000.00 - ₹25,000.00 per month

Schedule:

• Day shift

Work Location: In person

Expected Start Date: 01/08/2025