Job Title: Personal Assistant to Director About the Company: S.P. Text World Pvt. Ltd., the proud owner of the renowned fashion brands AURA, Sarah, and Taarash, is a leading name in the textile and fashion industry in Surat. Known for our creativity, quality, and excellence in fabric and apparel design, we are currently seeking a proactive, intelligent, and detail-oriented Personal Assistant to the Director —someone capable of efficiently managing both personal and professional responsibilities. 1. Executive & Personal Assistance · Maintain and manage the Director’s calendar, including scheduling appointments, internal and external meetings, and personal commitments. · Set reminders for important tasks, deadlines, meetings, and follow-ups. · Handle day-to-day communication on behalf of the Director with internal departments and external contacts. · Manage travel arrangements, including flight bookings, hotel accommodations, transportation, and itineraries. · Organize and maintain important documents, both physical and digital, for easy retrieval and reference. · Provide support for the Director’s personal tasks and household management, including errands, gift purchases, family event planning, etc. · Maintain complete confidentiality and handle all matters with a high level of professionalism and discretion. 2. Vendor & External Coordination Identify, evaluate, and liaise with vendors and service providers for a wide range of personal and business needs including events, logistics, catering, home maintenance, etc. Obtain quotations, compare pricing, and negotiate contracts and payment terms on behalf of the Director. Ensure timely execution and delivery of services/products, while maintaining quality standards. Track vendor performance and maintain an updated database of contacts and suppliers. Coordinate with legal, finance, or administrative teams when needed to ensure compliance and documentation. 3. Production House Coordination (AURA, ) Coordinate operational activities of the production unit to ensure timelines and quality standards are met. Follow up on the progress of sampling, manufacturing, and dispatch processes with relevant team members. Support coordination for photoshoots, exhibitions, events, and product launches. Act as a point of contact between the Director and production/design/marketing teams to streamline communication. Maintain documentation related to inventory, sampling, vendor deliveries, and production updates. 4. Investment & Financial Coordination Assist in maintaining detailed records of the Director’s personal and business investments including mutual funds, real estate, FDs, equity shares, etc. Coordinate with financial consultants, accountants, and bankers for regular updates, renewals, documentation, or payments. Prepare basic reports or summaries related to the performance or status of various investments when required. Track maturity dates, renewals, tax filings, and maintain calendar alerts for financial deadlines. Ensure the utmost confidentiality and accuracy while handling all financial and investment data. 5. HR Policy Support & Office Management Assist in implementation and enforcement of HR policies and staff protocols across departments. Support recruitment efforts by coordinating interviews, maintaining candidate records, and scheduling meetings. Assist in onboarding and documentation of new employees. Act as liaison between the Director and HR team for employee grievances, leaves, appraisals, and disciplinary actions. Track staff attendance, leaves, and performance feedback in coordination with HR/Admin. Coordinate office-wide communications, holiday calendars, internal circulars, and announcements. Organize staff meetings, office events, training sessions, and team-building activities. Maintain professionalism and promote a healthy, productive workplace environment. Job Type: Full-time Pay: ₹15,000.00 - ₹25,000.00 per month Schedule: Day shift Work Location: In person Expected Start Date: 01/08/2025