Onboarding Specialist - HR

Role Objective

Responsibilities

orchestrating, executing, and continuously optimizing

• Offer-to-joiner conversion success
• 100% onboarding readiness
• Statutory compliance for all joiners
• Operational integration across People Ops, IT, Delivery, and Finance
  

outcome-based role

final control gate for talent deployment readiness

Key Responsibilities

Pre-Onboarding Pipeline Governance (35%)

• Manage the full pre-joining lifecycle for candidates with 30–90 day notice periods across verticals.
• Own and maintain structured engagement plans—weekly check-ins, automated reminders, risk scoring.
• Operate a live onboarding tracker reflecting pipeline status, documentation progress, and candidate risk index.
• Collaborate with Workforce Fulfillment and Delivery Leads to align projected joiners with project timelines.
  

Onboarding Execution & SLA Ownership (30%)

• Deliver 100% SLA-bound Day 1 onboarding: documentation validation, IT provisioning, payroll inputs, system access, compliance checklists.
• Coordinate hardware logistics, credential provisioning, internal comms, and welcome sessions.
• Conduct T-5 readiness audits for each scheduled joiner—flag risks early, not post-facto.
• Ensure 100% documentation closure by Day 2 post joining.
  

Documentation, Compliance & Audit Trail (20%)

• Validate and secure all onboarding documentation: ID, address, education, experience proof, Form 11, PF nomination, bank details, tax declarations, and NDAs.
• Ensure compliance under applicable statutes: EPF, ESI, Gratuity, Bonus, Maternity, Telangana S&E Act, and Labor Codes.
• Maintain an audit-grade, centralized, and version-controlled digital record repository accessible to internal audit and leadership.
  

Stakeholder Ecosystem Coordination (10%)

• Drive coordination across Talent Acquisition, IT, Admin, Finance, and Delivery with proactive communication and task closure.
• Track SLAs for access provisioning, payroll triggers, documentation gaps, and escalations without leadership reminders.
  

Employee Experience Calibration (5%)

• Execute consistent onboarding experiences across all employment types (in-person, remote, hybrid).
• Drive Day 7 and Day 30 feedback loops and use data for iterative improvement.
  

Performance Metrics

Candidate Profile

Required Experience

• 2–4 years in onboarding operations with direct ownership of long-notice-period candidate engagement.
• Proven track record of managing high-accuracy documentation and SLA-bound onboarding delivery.
• Prior compliance exposure across EPF, ESI, Form 11, and labor documentation standards.
  

Required Competencies

• Advanced proficiency in Excel, Google Sheets, and HRMS systems
• Strong documentation discipline and legal risk awareness
• High ownership mindset with outcome orientation
• Strong written and verbal communication (English mandatory; Telugu/Hindi preferred)
  

Work Style Expectations

• You do not need follow-ups—you send updates before they’re asked.
• You escalate issues early—not once they become problems.
• You track, execute, and close—not coordinate, chase, or defer.
• You run onboarding like a project manager—not a processor.