261 Meeting Management Jobs - Page 6

Department: Administration / Executive Office Timings: Night Shift (Mountain Time) Location: Hyderabad - Work From Home. Job Summary: We are looking for a highly organized, proactive, and professional Executive Assistant (EA) to support our CEO. The EA will manage scheduling, communication, and coordination tasks, acting as a gatekeeper and a key liaison across internal and external stakeholders. Key Responsibilities: Calendar & Schedule Management: Coordinate and manage complex calendars and appointments. Schedule meetings, conferences, and travel itineraries. Communication & Correspondence: Draft, review, and manage emails, memos, and other documents. Handle incoming communications with professionalism and confidentiality. Meeting Support: Prepare agendas, take minutes, and follow up on action items. Organize and coordinate board and leadership team meetings. Travel & Logistics: Arrange domestic and international travel (flights, hotels, visas). Prepare detailed travel itineraries and manage expense reports. Administrative Tasks: Manage confidential files, documents, and reports. Track tasks, projects, and deadlines to ensure timely completion. Stakeholder Coordination: Serve as a point of contact for internal teams, clients, and partners. Support company events, presentations, and communications as needed. Required Skills & Qualifications: Bachelors degree in Business Administration or related field (preferred). 35 years of experience as an Executive Assistant or in a similar role. Strong organizational and multitasking abilities. High level of discretion and confidentiality. Excellent written and verbal communication skills. Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and digital tools like Google Workspace, Zoom, or Slack. Professional demeanor and a proactive attitude. Preferred Qualities: Ability to anticipate needs and take initiative. Experience working with senior leadership in a fast-paced environment. Strong attention to detail and problem-solving skills.

Follow up on decisions, tasks, and deliverables to ensure timely execution. Minutes of Meeting (MoM): Prepare, maintain, and circulate accurate Minutes of Meetings (MoM) for internal and external meetings. Track action points and ensure accountability. Calendar & Travel Management: Efficiently manage the Chairman's calendar, appointments, and meetings. Organize domestic and international travel, accommodations, and itineraries. Operations Support: Coordinate with plant teams to monitor day-to-day operations. Prepare reports or updates for the Chairman related to plant performance. Confidential Support: Handle confidential and sensitive information with utmost discretion. Maintain professional communication with internal and external stakeholders. Other Administrative Tasks: Assist in preparation of presentations, reports, and official correspondence. Perform any other duties assigned by the Chairman.

Job Title: Executive Assistant Dual Reporting: Director & Promoter (Based out of UAE) Experience: 5+ years Location : Rajkot, Gujarat Employment Type: Full Time Key Responsibilities: Manage and optimize the calendar using Outlook, travel, meetings, and priorities. Maintain and update contact details in Outlook. Also maintain the planner and travel log , ensuring accuracy and regular update. Book meetings and appointments, both internally and externally. Purchasing various items for Director/Promoter as and when required. Serve as the liaison between the Director/Promoter and internal/external stakeholders. Draft, edit, and manage emails, presentations, and documents. Reconciling monthly expenses. Taking minutes at various management meetings & typing up minute Prepare agendas, take concise meeting notes, track follow-ups, and ensure timely execution of next steps. Support special projects and strategic initiatives; help with research, data gathering, and light project coordination. Manage sensitive information with the utmost discretion and professionalism. Help filter requests, manage inbound inquiries, and maintain a clear line of what needs immediate attention. Business travel booking flights, hotels, car hire, valet parking etc., organizing visas. Arranging visa invitation letters to overseas visitors. Qualification & Skills: 5+ years of experience supporting a senior executive or C-level leader, ideally in a high-growth or fast-paced environment. Excellent organizational and communication skills (written and verbal). Bachelors degree preferred, or equivalent professional experience. Knowledge and experience with complex travel and flight itineraries, particularly international travel/hotel bookings. Essential experience in Microsoft Office- Outlook/Word/Excel/PowerPoint.

As a global leader in enterprise software solutions, Envecon Group is dedicated to excellence and innovation, holding a distinguished reputation for delivering projects on time and within budget. With a CMMi level 3 certification, Envecon Group has successfully executed over 300 projects across 50 countries, solidifying its position as a trusted partner in enterprise software deployment. Collaborations with industry giants such as Microsoft and Oracle have allowed Envecon Group to consistently deliver best-in-class experiences in enterprise applications. The organization excels in developing products for ports and terminals, as well as providing top-notch billing solutions across various regions globally. Envecon Group is currently looking for a Personal Assistant to Chief Executive Officer to join their team in Mumbai. The ideal candidate should possess exceptional written and verbal communication skills, excel proficiency, and the ability to handle confidential information with discretion. The role requires 2-5 years of relevant experience supporting leadership teams. Key Responsibilities: Communication: - Draft memos, emails, reports, and other correspondence with precision and professionalism. - Ensure effective verbal communication within the team and with external stakeholders. Excel Proficiency: - Utilize Excel for data management, report generation, and process streamlining. - Create spreadsheets, formulas, and charts for data analysis and tracking. Follow-ups and Coordination: - Conduct timely follow-ups on action items, commitments, and deadlines. - Coordinate meetings, appointments, and travel arrangements with attention to detail. Meeting Management: - Organize and schedule meetings, ensuring all necessary arrangements are made. - Record accurate meeting minutes and distribute them promptly to relevant stakeholders. - Redraft meeting notes accurately, capturing key points and action items. Confidentiality: - Maintain the highest level of confidentiality when handling sensitive information and documents. - Exercise discretion and sound judgment in all interactions and tasks. Education & Work Experience: - Bachelor's degree or equivalent experience preferred. - Minimum 1+ years of experience as a Personal Assistant or in a similar role. Envecon Group offers an exciting opportunity to be part of a global organization. For more information, visit www.envecon.com. Envecon Group is an equal opportunity employer that values diversity in the workplace and encourages candidates from all backgrounds to apply.,

6- days Working Travel Arrangement Calendar management Ticketing Meeting Arrangement Email Handling Good Communication Skills Google sheets An Executive Assistant (EA) provides high-level administrative, organizational, and logistical support to executives, often managing their schedules, communications, and travel arrangements

Answer, screen, and forward incoming phone calls through the EPBX/telephone system. Monitor, operate, and perform basic EPBX system maintenance and report faults to the vendor if needed. Schedule and manage online meetings Handle incoming and outgoing mail, couriers, and deliveries. Assist in administrative support tasks like filing, documentation, and data entry. Arrange hotel bookings and air tickets for staff, guests, and management.

The company Hindustan Feeds, a leading agro-based organization with manufacturing units in Baramati, Rajasthan, Satara, and Shrirampur, is seeking dynamic individuals for roles at their Satara plant. As a Sales and Marketing professional at Hindustan Feeds, your responsibilities will include preparing the annual sales budget, executing monthly sales plans, providing training to subordinates, retaining existing customers while attracting new ones through innovative sales strategies. You will be required to conduct market surveys, resolve customer issues, manage credit matters, generate marketing reports, and engage with customers, retailers, and partners to enhance the company's brand image and establish strong relationships. Additionally, you will support high-performance principles within the marketing team through effective meeting management and fostering accountability. To qualify for this role, applicants must hold a Graduate/MBA degree with 8 to 10 years of experience in the Sales/Marketing field. If you are a motivated professional looking to contribute to a rapidly growing business in Maharashtra, we encourage you to apply for this exciting opportunity at Hindustan Feeds. If you meet the requirements and wish to be considered for this position, please send your resumes to hr.str@hindustanfeeds.com.,

The role entails driving ongoing sales from defined relationships and contributing towards region achievements. You will be responsible for obtaining and analyzing market information to identify new clients, making direct pitches, and liaising with channel partners to increase sales. Additionally, you will profile distributors and cater to their requirements to ensure ongoing business from them. You will also be involved in recruiting, training, and developing high-quality prospective insurance advisors to ensure they acquire licensing and achieve the sales targets set by the company. This includes conducting regular meetings, empanelment, and activation of distributors. Furthermore, you will be required to update the sales portal with necessary information to facilitate information collation and analysis. Continuous follow-up with prospects is essential to ensure sales closure and meet the objectives of the role.,

As a Technical Lead Refrigeration in Property Management at Target, you will play a crucial role in providing technical support related to the operation, performance, and management of refrigerated assets and systems. Your responsibilities will include investigating, approving, and addressing daily issues that arise for refrigeration and food production equipment. By leveraging your expertise, you will update documentation and processes to streamline operations, enhance uptime, and minimize food loss. Collaboration with various teams in the US and India will be key to shaping strategic priorities and ensuring data integrity for an optimal shopping experience. Your primary focus will be on triaging complex refrigeration systems, identifying root causes of issues, and implementing long-term solutions to enhance system performance. Through your efforts, Target aims to increase operating uptime, reduce food loss, improve energy efficiency, and extend the life of assets while managing expenses effectively. Your role will involve providing valuable insights, conducting predictive analytics, and updating processes to enable store teams and Property Management Leads to deliver high-quality service and products to guests. Key Responsibilities: - Develop and document end-to-end processes for triaging refrigeration and food production assets - Investigate issues impacting sales and approve complex work orders for daily operations - Collaborate with teams in the US and India to enhance operational efficiency - Build strong partnerships with Refrigeration Technical Team, Vendors, Food and Beverage Ops, and other stakeholders - Report to the Property Management Director and collaborate with all teams within Property Management in the US and India Job Requirements: - Minimum of 6 years of experience in refrigeration system design or operation - Bachelor of Engineering with a focus on Refrigeration (Mechanical Engineering) - Ability to work effectively in a team environment and interact positively with different levels of management - Strong coordination, multitasking, and prioritization skills - Proficient in converting strategic priorities into actionable goals - Expertise in data analytics to optimize the quality of asset portfolio data - Strong strategic thinking and problem-solving abilities to drive future design Skills Required: - Hands-on experience in refrigeration system repair and maintenance - Strong system thinking and critical problem-solving skills - Excellent partnership building, communication, and conflict management skills - Proven project management, leadership, and presentation skills - Ability to design efficient processes and facilitate meetings effectively Join Target's Property Management team to contribute your technical expertise and strategic insights towards enhancing refrigeration operations and delivering exceptional guest experiences.,

As assigned by CEO Marketing Research Marketing Coordination Management Meetings Coordination Required Candidate profile Minimum Two years Bachelor’s degree MS Office., Basic Knowledge of Tally Time Management & Good Communication skills. Verbal and Written Communication Skill Internet Surfing Managing Scheduled

The Global Safety Therapeutic Areas at Amgen serve as the safety experts for all Amgen products globally. They are responsible for defining the safety strategy and major safety deliverables for each Amgen product. As a leader in the therapeutic area safety teams, you will oversee staff management and resource allocations in Global Patient Safety. Your role will involve supporting GPS in establishing a highly effective global safety organization that complies with worldwide regulations. As a Global PV Sr. Scientist, you will collaborate with the Therapeutic Safety Teams on safety assessment activities related to medical and scientific operations. Additionally, you will provide scientific and compliance expertise to GPS as required. Your responsibilities as a Global PV Sr. Scientist include directing the planning, preparation, writing, and review of portions of aggregate reports. You will also coordinate liaison activities with affiliates and other internal partners at Amgen regarding products. Furthermore, you will provide oversight to staff on safety in clinical trials, review study protocols, statistical analysis plans, clinical study-related documents, adverse events, and safety data from clinical studies. You will be involved in signal detection, evaluation, and management, performing data analysis for safety signals, documenting work in the safety information management system, authoring Safety Assessment Reports, and collaborating with the GSO on safety documents and regulatory responses. Additionally, you will support risk management activities, prepare responses to regulatory inquiries, and contribute to new drug applications and other regulatory filings. In terms of inspection readiness, you will undertake activities delegated by the QPPV as outlined in the PV System Master File and maintain a state of inspection readiness. You will also serve as a representative and point of contact for Health Authority Inspections and Internal Process Audits within your role and responsibility. Your knowledge and skills should encompass a range of areas including pharmacovigilance regulations, drug development, safety data capture, safety database structure, MedDRA, safety data analysis, risk management, and product knowledge. You should also possess intermediate skills in various pharmacovigilance processes, document writing, risk management plans, statistical methods, biomedical literature review, organization, collaboration, critical assessment, scientific writing, and communication. A strong background in pharmacovigilance, expertise in defined subject areas, problem-solving abilities, autonomy in executing strategies, and a contribution to business results through quality and leadership are essential. Your education should include a Doctorate/Masters degree/Bachelors degree with 12 to 17 years of directly related experience, preferably in Life Sciences with managerial experience and clinical/medical research expertise in a biotech/pharmaceutical/CRO setting.,

Anevo Arise Marktech is hiring a dynamic Telecaller & Client Relationship team. This role combines telecalling with client-facing responsibilities, making it ideal for candidates who are confident communicators and enjoy building relationships. Required Candidate profile Handle telecalling for lead generation and client communication Conduct physical client meetings when needed Maintain accurate records and data systems Proficiency in MS Excel/Google Sheets Perks and benefits Fixed monthly in-hand salary without Target.

EXCEL Knowledge (Must) Calendar & Meeting Management: Manage and organize the executives calendar, schedule internal/external meetings, and ensure timely communication and reminders. Travel & Logistics Coordination: Handle all domestic and international travel arrangements, including visas, accommodations, transportation, and itineraries. Documentation & Correspondence: Draft, review, and manage professional communication (emails, letters, reports, presentations). Maintain confidentiality at all times. Administrative Support: Prepare agendas, take minutes, and follow up on action points. Assist with data analysis and report generation as required. Stakeholder Coordination: Liaise with internal departments, vendors, clients, and government bodies on behalf of the executive. Project Assistance: Support on special projects and strategic initiatives by conducting research, preparing summaries, and tracking progress. Office Management Support: Maintain records, files, and confidential information systematically.

We are looking for an Executive Assistant who brings in a minimum of 02 years of relevant expertise with a Pleasing Personality and Good Communication skills, and Secretarial support to the Senior Partner. Responsibilities: Calendar and Meeting Management: Prepare and manage the Senior Partner's daily calendar. Provide comprehensive administrative services including diary management, organizing internal and external meetings, planning events, and setting up teleconferences. Travel Coordination: Organize domestic and international travel, including visa processing, arranging accommodation, and preparing detailed travel itineraries. Correspondence Management: Handle correspondence, prioritize emails, and perform tasks such as reading, drafting letters, collecting & analyzing information, and initiating communications on behalf of the Senior Partner. Point of Contact: Report directly to the Senior Partner and serve as a primary point of contact for all internal and external communications related to their office. Senior Leadership Support: Work closely with the Senior Leadership Team through regular correspondence, arranging meetings, and preparing essential briefing materials. Administrative Project Support: Provide administrative support in the delivery of assignments and initiatives as required, including follow-up and completion of departmental work plans. Document Accuracy & Timeliness: Ensure all correspondence and relevant materials are produced in a timely and accurate manner. Board Meeting Coordination: Coordinate departmental reports and documentation required for Board meetings. Meeting Minutes & Follow-up: Coordinate, attend, and accurately take minutes for meetings. Follow up on action points from meetings on behalf of the Senior Partner. Hands-on Deliverables: Successfully complete critical aspects of deliverables with a hands-on approach, including drafting acknowledgment letters, personal correspondence, and other tasks that facilitate the Senior Partner's ability to effectively lead the firm. Confidentiality: Always maintain strict confidentiality and privacy in respect of all communications and information relevant to the role and responsibilities. Required Skills: Bachelor's degree in any stream. Pleasing personality and good communication skills (verbal and written). Strong interpersonal skills and the ability to build relationships with various stakeholders, including staff, board members, and external partners. Excellent writing, editing, grammatical, organizational, and research skills. Excellent management, time-management, and problem-solving skills. Excellent administration and secretarial skills. Proficiency in Windows, including MS Word, EXCEL, and PowerPoint. Flexibility to work additional/out of hours if necessary to fulfill the requirements of the role and meet business needs.

We are seeking a highly organised and proactive Personal Assistant to Provide comprehensive support with 5+ years of experience. The ideal candidate will be adept at managing schedules, coordinating travel arrangements and handling administrative tasks efficiently. Responsibility 1. Manage and maintain the Directors schedule, including arrangingmeetings, appointments, and travel plans. 2. Act as the primary point of contact between the Directors andinternal/external stakeholders, screening and prioritising communications. 3. Coordinate and organise travel and accommodation arrangements for the Directors. 4. Coordinate activities related to visa processing on time, execution and minimal rejection. 5. Prepare and edit correspondence, presentations, and reports on behalf of the Directors. 6. Coordinate logistics for meetings, conferences and events. 7. Handle personal errands and tasks, including managing expenses andOrganising personal appointments. 8. Maintain confidentiality and handle sensitive information withdiscretion and professionalism. 9. Anticipate the needs of the executive and proactively address anyissues or challenges that arise. 10. Assist with special projects and other duties as assigned.

Maintain office supplies inventory and place orders when necessary Organize and schedule meetings and appointments Handle correspondence, documentation, and filing systems Coordinate with vendors and service providers Support HR and finance teams with documentation and records Monitor cleanliness, office maintenance, and IT support coordination Maintain staff attendance and leave records Assist with travel bookings and event planning Role & responsibilities Preferred candidate profile

As an Executive Assistant to the Managing Director, your primary responsibility will be to handle communication and representation tasks efficiently. This includes drafting and responding to emails, messages, and business correspondence on behalf of the MD. You will also be required to screen and manage incoming calls, meeting requests, and coordinate with internal and external stakeholders. Additionally, you will represent the MD in preliminary discussions and ensure a smooth communication flow across departments. In terms of calendar, travel, and meeting management, you will play a crucial role in managing the MD's calendar, scheduling appointments, and handling travel logistics and itineraries. You will be responsible for organizing internal and external meetings, ensuring all pre-read materials, agendas, and follow-ups are taken care of promptly. As part of business coordination and follow-ups, you will coordinate cross-functional updates and ensure follow-through on action items discussed in meetings. Moreover, you will assist in reviewing documents, reports, and presentations before submission to the MD while maintaining confidentiality with sensitive information. In providing strategic and administrative support, you will help prioritize and filter tasks for the MD to ensure strategic focus and time efficiency. Acting as a bridge between the MD and senior leadership, clients, and partners will be essential. Additionally, you will offer administrative support, including minutes of meetings, documentation, filing, and task tracking. This is a full-time, permanent position that requires a reliable commute to Jalandhar, Punjab. The ideal candidate should have at least 3 years of experience as an Executive Assistant to an MD/CEO, fluency in English, and the ability to work in person.,

1. Client Follow up 2. Internal Coordination 3. Preparation of Minutes of Meeting for BD Meeting. 4. Offer Preparation 5. Project Billing & Payment follow up

As a Sales Representative, you'll drive growth by generating leads, cold calling, and scheduling meetings. Strong communication, fluency in English, and the ability to engage prospects are essential for success in this role. Accessible workspace Flexi working Cafeteria Sales incentives Job/soft skill training

Responsibilities : - Act as the point of contact among executives, employees, clients and other external partners - Manage information flow in a timely and accurate manner - Manage CEO's calendar and set up meetings - Make travel and accommodation arrangements - Track daily expenses and prepare weekly, monthly or quarterly reports - Take minutes during meetings Requirements : - 5 to 10 years of work experience as an Executive Assistant, Personal Assistant or similar role - Excellent MS Office knowledge - Outstanding organizational and time management skills - Excellent verbal and written communications skills - Discretion and confidentiality - Bachelors' Degree

Responsibilities : - Act as the point of contact among executives, employees, clients and other external partners - Manage information flow in a timely and accurate manner - Manage CEO's calendar and set up meetings - Make travel and accommodation arrangements - Track daily expenses and prepare weekly, monthly or quarterly reports - Take minutes during meetings Requirements : - 5 to 10 years of work experience as an Executive Assistant, Personal Assistant or similar role - Excellent MS Office knowledge - Outstanding organizational and time management skills - Excellent verbal and written communications skills - Discretion and confidentiality - Bachelors' Degree

Responsibilities : - Act as the point of contact among executives, employees, clients and other external partners - Manage information flow in a timely and accurate manner - Manage CEO's calendar and set up meetings - Make travel and accommodation arrangements - Track daily expenses and prepare weekly, monthly or quarterly reports - Take minutes during meetings Requirements : - 5 to 10 years of work experience as an Executive Assistant, Personal Assistant or similar role - Excellent MS Office knowledge - Outstanding organizational and time management skills - Excellent verbal and written communications skills - Discretion and confidentiality - Bachelors' Degree

Responsibilities : - Act as the point of contact among executives, employees, clients and other external partners - Manage information flow in a timely and accurate manner - Manage CEO's calendar and set up meetings - Make travel and accommodation arrangements - Track daily expenses and prepare weekly, monthly or quarterly reports - Take minutes during meetings Requirements : - 5 to 10 years of work experience as an Executive Assistant, Personal Assistant or similar role - Excellent MS Office knowledge - Outstanding organizational and time management skills - Excellent verbal and written communications skills - Discretion and confidentiality - Bachelors' Degree

Responsibilities : - Act as the point of contact among executives, employees, clients and other external partners - Manage information flow in a timely and accurate manner - Manage CEO's calendar and set up meetings - Make travel and accommodation arrangements - Track daily expenses and prepare weekly, monthly or quarterly reports - Take minutes during meetings Requirements : - 5 to 10 years of work experience as an Executive Assistant, Personal Assistant or similar role - Excellent MS Office knowledge - Outstanding organizational and time management skills - Excellent verbal and written communications skills - Discretion and confidentiality - Bachelors' Degree

Responsibilities : - Act as the point of contact among executives, employees, clients and other external partners - Manage information flow in a timely and accurate manner - Manage CEO's calendar and set up meetings - Make travel and accommodation arrangements - Track daily expenses and prepare weekly, monthly or quarterly reports - Take minutes during meetings Requirements : - 5 to 10 years of work experience as an Executive Assistant, Personal Assistant or similar role - Excellent MS Office knowledge - Outstanding organizational and time management skills - Excellent verbal and written communications skills - Discretion and confidentiality - Bachelors' Degree