261 Meeting Management Jobs - Page 9

Manage the Group CEO’s schedule, meetings, travel, and communications. Liaise with stakeholders, handle confidential info, prepare reports, and ensure smooth daily operations of the CEO’s office with strong administrative and coordination support. Required Candidate profile MBBS/BDS/BHMS/BAMS/BSc with Masters in Hospital Management. Strong communication, discretion, problem-solving, MS Office skills, and experience in calendar, travel, and stakeholder management. Perks and benefits Competitive pay, growth, and a dynamic environment

Executive Assistant to Chief Executive Officer Company Description All Four Season is a travel company based in Ahmedabad committed to creating unforgettable travel experiences for leisure and corporate travelers alike. We are passionate about travel and sharing the world's wonders while providing best-in-class services to facilitate our travelers' business and personal travel needs. Role Description The Executive Assistant (EA) will provide high-level administrative and strategic support to the CEO, ensuring the smooth operation of daily activities, effective communication, and time optimization. The role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. Job Details Calendar Management & Scheduling Manage and coordinate the CEO's calendar, appointments, and meetings. Prioritize and resolve scheduling conflicts. Ensure the CEO is prepared for all meetings with agendas, presentations, and notes. Communication & Correspondence Serve as the point of contact between the CEO and internal/external stakeholders. Screen and prioritize emails, calls, and messages. Draft professional correspondence, reports, and presentations. Meeting Coordination Organize and prepare materials for executive meetings, board meetings, and other high-level engagements. Take minutes, track action points, and follow up to ensure completion. Travel & Logistics Management Plan and manage all travel arrangements, including flights, accommodations, itineraries, and visa documentation. Ensure all travel-related plans align with the CEO's schedule and commitments Strategic Support Assist with research, data analysis, and preparation of strategic presentations. Support the CEO in decision-making by gathering and summarizing information. Confidentiality & Professionalism Handle sensitive and confidential information with discretion and professionalism. Ensure a high degree of trust, loyalty, and accountability in all interactions. Project Management Oversee special projects and initiatives as directed by the CEO. Collaborate with cross-functional teams to ensure deliverables are met on time. Administrative Duties Maintain organized records and filing systems. Process expense reports, invoices, and other administrative tasks as required. Qualifications & Skills: Education: Bachelor's degree in Business Administration, Management, or a related field. Experience: Minimum of 5+ years of experience as an Executive Assistant, preferably supporting C-suite executives. Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Workspace, and other productivity tools. Communication: Excellent verbal and written communication skills. Organizational Skills: Strong multitasking, time management, and prioritization abilities. Interpersonal Skills: Proactive, resourceful, and adaptable with strong attention to detail. Professionalism: High level of discretion, integrity, and professionalism in handling confidential matters. Preferred Skills: Prior experience in [Industry, e.g., Travel, Technology, Healthcare, etc.]. Ability to manage projects independently and work under pressure. Familiarity with virtual collaboration tools (Zoom, Teams, Slack, etc.). Strong problem-solving and critical-thinking abilities.

Role & responsibilities Understanding Customers quality requirements, Coordinating with vendors to ensure timeliness of deliveries. Vendors billings reports and payments control Maintain Promoters meeting diaries, Help the promoters in further recruitments, Most of the work time will be occupied into coordinating with vendors, resources, assisting promoters. Preferred candidate profile Any graduate but Commerce Graduate is preferred, In and around South Bangalore candidate is preferred, Excellent Communication skills is primary requirements, more number of languages known are value addition. Ready to join candidate will also be give preference.

Assisting in the Meetings along with MD Assisting in Visiting the Events Maintaining the schedule of MD Event Management of Particular Corporate Event Project Taking all staff daily task report & report to md Routine Office Management, Client Servicing, Checking Etiquettes pre-defined for the company employee. Disciplinary action and punishment for rules application authority Smooth organization run responsibilities Business target achieving Targeting business goals Personal Taking Care of MD like his food, his travelling schedule booking, stay, and about taking care of his comfort zone in business hours

Responsibilities: * Manage meetings with clients & prospects * Close deals through persuasive negotiation * Cold call leads, estimate projects, follow up on quotes * Contribute to company's retail sales efforts Sales incentives Performance bonus Referral bonus

Job description Job Title: Personal Secretary to DIRECTORS Location: HO, Banjara Hills, Reports To: Director Job Summary: The Personal Secretary to the DIRECTORS shall provide high-level administrative support, ensuring seamless coordination of the DIRECTORSs daily activities. The role demands discretion, efficiency, and strong organizational skills to manage confidential matters, schedules, and communications effectively. Key Responsibilities: Administrative Support: Manage the DIRECTORSs calendar , schedule meetings, and coordinate appointments. Handle confidential correspondence , emails, and phone calls professionally. Prepare reports, presentations, and official documents as required. Meeting Coordination: Arrange board meetings, executive discussions, and client interactions . Draft minutes of meetings and follow up on action items. Ensure all necessary documents are prepared in advance. Travel, VISA & Logistics Management: Organize domestic and international travel , including visas, tickets, and accommodations. Maintain detailed itineraries and ensure smooth travel arrangements. Financial Management: Oversee monthly bill payments (utilities, subscriptions, rental agreements, etc.). Manage credit card payments, ensuring timely settlements and tracking expenses. Office & Personal Assistance: Maintain strict confidentiality in handling sensitive information. Assist in personal tasks such as event planning, household coordination, and financial documentation (if required). Maintain director calendar/ scheduling. Compliance & Documentation: Ensure adherence to company policies and protocols . Maintain records, contracts, and legal documents securely. Liaise with internal departments for follow-ups, approvals and compliance matters. Required Qualifications & Skills: Education: Any graduate Experience: 5+ years in a similar role within a structured corporate environment. Technical Skills: Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) . Soft Skills: Strong communication & interpersonal skills. Excellent organizational and time-management abilities. Discretion and ability to handle confidential matters professionally. Attention to detail and proactive problem-solving skills. Preferred Attributes: Experience working in a hierarchical, traditional corporate setup . Ability to multitask and prioritize effectively. Familiarity with corporate etiquette and formal communication . Preferred candidate profile: Male/ Female can apply

Guide and mentor junior medical representatives. Share market insights and selling techniques. Conduct Continuing Medical Education (CME) programs and camps. Organise product launches and doctor meets. For more info call or whats app :- 7383371105 Required Candidate profile 1 to 3 years of experience in Pharma industry Strong communication and interpersonal skills Ability to work independently and meet sales targets Willingness to travel within the assigned locations

Guide and mentor junior medical representatives. Share market insights and selling techniques. Conduct Continuing Medical Education (CME) programs and camps. Organise product launches and doctor meets. For more info call or whats app :- 7383371105 Required Candidate profile 1 to 3 years of experience in Pharma industry Strong communication and interpersonal skills Ability to work independently and meet sales targets Willingness to travel within the assigned locations

Job Title: Technical Assistant Job Description The positions has overall responsibility for planning & preparations of projects & various analysis. To support & lead specific cross functional activities & assigned projects. Montor & follow up the execution of tasks with all functions as & when required. Job Responsibilities Responsibilities of this position include, but are not limited to, the following. 1. Acts as a central point of contact, ensuring clear and efficient communication between the Director and other departments, stakeholders, and external partners. 2. Organizing and prioritizing the Director's calendar to ensure important meetings and deadlines are met, which helps maintain operational flow 3. Coordinating and preparing for meetings, taking minutes, and following up on action items to ensure that meetings are productive and that decisions are implemented effectively 4. Assist in the coordination of technical projects 5. Prepare and maintain reports related to technical data & project documentation 6. Conduct research to support technical projects 7. Provide administrative support as & when required 8. Preparing presentations and project updates 9. Reviewing project costs and forecasts. 10. Maintaining and organizing confidential files and records 11. To maintain critical information and Data Analysis 12. To Co-Ordinate Organizational effectiveness and process improvement initiatives for reducing lead time for project execution. 13. To plan and prepare agenda/ minutes for various meetings in context to Directors office. 14. To organize and manage regular management meetings. Ensure participation in Meetings preparation and presentation for the same. 15. To prepare and manage plans for budgets and tracking of the expenses for Directors Office. 16. To collect data for various reports, compilation of data in pre & post meetings and distribution of same at appropriate levels. Background & Skills The ideal candidate possesses these skills. • Bachelors degree with Fluent English • A total of 5 years of work experience in Operations & Finance background. Candidates who are on career break with higher experience can also be considered. • Proven experience as a Technical Assistant or similar role • Understanding of technical aspects related to IT systems and software • Proficiency in MS Office and database software • Excellent organizational and multitasking skills • Ability to communicate effectively with both technical and non-technical staff • Strong problem-solving skills ADDITIONAL INFORMATION: • Analytical and Diagnostic Thinking • Attention to detail • Drive for results • Change and adaptability • Interpersonal skill • Strategic agility • Presentation skill

Role & responsibilities PreAn Executive Assistant (EA) to a Chairman is a highly demanding and crucial role, requiring a sophisticated blend of administrative, interpersonal, and strategic skills. Here are the key skills required: I. Core Administrative & Organizational Skills: Exceptional Organizational Skills: This is paramount. The EA must be able to manage multiple tasks, priorities, and projects simultaneously, ensuring nothing falls through the cracks. This includes physical and digital filing systems. Calendar Management: Expertly managing a complex and often rapidly changing calendar, including scheduling, rescheduling, prioritizing meetings, and organizing personal events. Travel Management: Arranging comprehensive domestic and international travel, including flights, accommodation, transport, visas, and detailed itineraries. Communication Management: Handling incoming correspondence, drafting professional emails, letters, and other documents on behalf of the Chairman, and acting as a professional gatekeeper for calls and queries. Document Preparation: Proficiently preparing reports, presentations, board packs, briefing notes, and other essential documents, often requiring research and data analysis. Meeting Coordination: Planning and orchestrating meetings, including preparing agendas, coordinating logistics, taking accurate minutes, and ensuring follow-up on action items. Expense Management: Compiling and submitting expense reports, managing budgets, and performing light bookkeeping tasks. Office Management: Overseeing general office operations, including ordering supplies, managing equipment, and ensuring an efficient work environment. II. Interpersonal & Soft Skills: Confidentiality and Discretion: Handling highly sensitive and confidential business and personal information with the utmost integrity and professionalism. This is non-negotiable. Exceptional Communication (Verbal and Written): Clear, concise, and professional communication is vital. The EA acts as a primary point of contact and liaison, requiring strong verbal skills for interactions and impeccable written skills for all correspondence. Proactivity and Anticipation: The ability to anticipate the Chairman's needs, often before they are even articulated. This includes preparing for meetings, foreseeing potential issues, and taking initiative to offer solutions. Problem-Solving: Thinking on their feet and coming up with quick, effective solutions to unexpected issues or challenges. Adaptability and Flexibility: The role is dynamic and unpredictable. An EA must be able to handle sudden changes, new challenges, and often work flexible hours. Attention to Detail: Meticulous attention to detail is critical to ensure accuracy in all tasks, from scheduling to document preparation. Emotional Intelligence: Understanding and managing one's own emotions, and perceiving and influencing the emotions of others. This is crucial for navigating complex relationships and managing high-pressure situations. Professionalism: Maintaining a highly professional demeanor, appearance, and attitude at all times. Interpersonal Skills: Building strong relationships with internal and external stakeholders, fostering a positive and collaborative environment. Judgment and Decision-Making: Making appropriate, informed decisions regarding priorities and available time, often with limited guidance. Strategic Thinking: While primarily an administrative role, a top-tier EA often contributes to strategic planning by anticipating needs and providing relevant information. III. Technical Skills: Advanced Computer Proficiency: Expertise in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Calendar and Scheduling Software: Proficiency with tools like Google Calendar, Outlook Calendar, etc. Project Management Tools: Familiarity with project management software (e.g., Asana, Trello) can be beneficial for tracking initiatives. Communication Platforms: Comfort with video conferencing tools (Zoom, Microsoft Teams) and internal communication platforms (Slack). CRM Software (Optional but beneficial): Depending on the industry, knowledge of CRM systems can be an asset. Data Entry and Report Generation: The ability to accurately input data and generate meaningful reports.

Responsibilities: Strong communication and organizational skills Diary management & clerical support Proficient in MS Office Ability to multitask and prioritize Attention to detail B.E. in Electronics & Electrical Engineering

Job Description: Key Responsibilities: Manage and maintain the MDs schedule, appointments, and travel plans Coordinate internal and external meetings, site visits, and reviews Draft, review, and manage correspondence, reports, and other documents Act as a point of contact between the MD and internal/external stakeholders Maintain organized records of key contracts, project timelines, and client communications Follow up on project updates and ensure timely completion of assigned tasks Prepare meeting minutes, business presentations, and briefs as required Handle confidential information with discretion and professionalism Support the MD with administrative tasks, including budgeting and expense tracking Coordinate with various departments (sales, legal, engineering, etc.) for updates and reporting Qualifications and Experience: Graduate in Business Administration, Real Estate, or related field preferred 2–3 years of experience as a Personal Secretary/Executive Assistant in the real estate sector (residential/commercial) Strong knowledge of real estate industry practices and terminology Excellent verbal and written communication skills Proficiency in MS Office (Word, Excel, PowerPoint) and scheduling tools Highly organized, with strong time-management and multitasking abilities Ability to work under pressure and adapt to a fast-paced environment Preferred Skills: Familiarity with Bangalore’s real estate landscape and regulatory framework Prior experience working with senior leadership or MD-level executives Knowledge of project coordination and documentation in construction/development settings

Calendar & meeting management, travel & client coordination, handling communication, preparing MOMs & reports, managing confidential documents, follow-ups, and liaising with internal & external stakeholders.

Roles and Responsibilities Calendar & Meeting Management Schedule meetings with internal, external, and global stakeholders. Independently manage internal and external correspondence on routine matters. Coordinate and schedule in-person and virtual interviews for the team/function. Onboarding and Offboarding Management (Associates & Vendors) Coordinate with HR and IT to request user IDs for new joiners (internal/external). Arrange hardware, access cards, photo ID cards, stationery, and desk keys. Facilitate onboarding by liaising with internal stakeholders. Manage offboarding tasks including return of ID/credit cards, IT asset handover, asset de-allocation, and user ID deletion. Collect training manuals and knowledge/project-related documents from offboarded associates. Foreign Travel Management Handle the end-to-end visa application process for traveling associates. Prepare covering/invitation letters for visa applications. Manage travel logistics including insurance, forex approvals, tickets, and forex surrender. Process matrix requests and handle relevant documentation for international travel. Executive Assistance to Clients Provide full administrative support including calendar and meeting management. Schedule appointments and coordinate logistics for client meetings. Review, analyze, and process invoices and submissions using internal tools. Make travel and hotel arrangements for official visits. Compile, analyze, and report data for recurring presentations and reports. Handle additional ad hoc tasks with minimal supervision. Proactively identify and communicate challenges along with potential solutions. Expenses and Purchase Orders (POs) Raise purchase orders (POs) and goods receipt notes (GRNs). Follow up on invoice processing and payments. Track and submit expense reports. Team Support Create and maintain team mailing distribution lists. Regularly update and manage team organizational charts. Desired Education, Skills, and Qualifications Graduate in any discipline. Prior experience in executive assistance and administrative support. Proficient in Microsoft Office Suite (Excel, Word, PowerPoint), MS Teams, Skype, and Outlook. Familiarity with online calendar and scheduling tools (e.g., Outlook Calendar). Excellent communication skills (verbal, written, and virtual). Strong organizational, multitasking, and problem-solving abilities. Ability to work independently with a proactive approach.

Calendar and Scheduling: Manage the MD's daily calendar, schedule meetings, coordinate travel arrangements, and ensure timely follow-up on commitments. Communication: Handle incoming and outgoing communications, including emails, phone calls, and correspondence, prioritizing and directing information as needed. Meeting Coordination: Organize and facilitate internal and external meetings, prepare agendas, take minutes, and ensure follow-up actions. Reporting and Presentations: Prepare reports, presentations, and other documents for the MD, ensuring accuracy and clarity. Relationship Building: Build and maintain relationships with clients, handling their inquiries and ensuring their satisfaction. Administrative Support: Handle a variety of administrative tasks, including filing, organizing documents, and assisting with office management. Confidentiality: Maintain strict confidentiality with respect to sensitive information and communications. Strategic Initiatives: Assist in the planning and execution of strategic initiatives and projects. Other Duties: May be required to perform other duties as assigned by the MD, such as assisting with research, preparing presentations, or handling special projects. Strong negotiation and analytical skills, organizational and time management skills, Excellent communication skills, Problem-solving skills, Ability to handle sensitive information with the utmost care and confidentiality, Ensure accuracy and completeness in all tasks and reports, Proficiency in MS Office and ERP systems

Role & responsibilities We are looking for a high-performing Executive Assistant to join our Founders Office. This is not a traditional EA role – it is a unique blend of execution, problem-solving, coordination, and strategic support. You will be working directly with the Founders to drive high-impact initiatives, manage priorities, and ensure operational excellence across key workstreams. This role is ideal for someone who thrives in chaos, loves multitasking, and is looking for a ringside view of building and scaling a mission-driven startup. Key Responsibilities Strategic & Planning Support Act as a thought partner to the Founder – help structure thinking, follow through on decisions, and prepare for internal and external meetings. Support the creation of board presentations, investor updates, OKR reviews, and key business documents. Conduct research and prepare briefs, proposals, or analysis as needed. Execution & Project Management Program manage key initiatives that require cross-functional coordination (product, ops, fundraising, hiring, etc.). Track founder action items, ensure timely follow-ups, and escalate roadblocks. Set up and manage workflows, dashboards, and trackers to keep the Founder organized and efficient. Calendar, Travel & Meeting Coordination Work with Executive Secretary to Manage scheduling, prioritize meetings, and ensure smart time allocation across strategic, operational, and personal tasks. Coordinate travel plans and logistics for conferences, investor meets, and offsites. Prepare pre-reads, agendas, and follow-up notes for critical meetings. Communication & Stakeholder Management Draft internal and external communications on behalf of the Founder (emails, talking points, presentations, posts). Interface with investors, partners, clients, and team members professionally and confidentially. Maintain confidentiality and discretion at all times. General Management Work across Product, Operations, Tech, Fund raise and all aspects of the business Get exposure before picking a stream and run with it subsequently You will Excel in This Role If You Are A sharp generalist – quick to learn, unafraid to ask questions, and comfortable with ambiguity. Hyper-organized – you love checklists, systems, and making order out of chaos. A confident communicator – articulate in writing and speech, can hold your own in any room. Hustle-ready – no job is too small, and you get things done without reminders. Emotionally intelligent – you can read people, manage up, and work with empathy and maturity. Digitally fluent – MS Suit – Powerpoint, Word, Excel, Teams, AI tools – you use them with ease. Preferred candidate profile Min Exp 2 yrs Graduate Excellent Communication - written and Verbal Excellent Inter - personal skills

Hiring for Noida, Ahmedabad and Bengaluru 1–3 years of experience in freight forwarding sales. Knowledge of international logistics, Incoterms, shipping documentation, etc. Willingness to travel locally for client visits. Call & WhatsApp 9625739060

Key Responsibilities: Manage and maintain the Director's calendar, including scheduling appointments, meetings, and travel arrangements Coordinate and prepare materials for meetings, presentations, and reports Handle confidential and sensitive information with discretion Serve as the primary point of contact between the Director and internal/external stakeholders Support the Director in project management and follow-up on action items Maintain various MIS in coordination with other departments Perform other general duties like, manage office supplies, various insurances etc

Position: Secretary Designation: Senior Executive & Assistant Manager Location: Malad West (Mumbai) Role & responsibilities Manage calendars, schedule meetings, appointments, and events, and ensure timely reminders. direct inquiries to appropriate team members. Assist with travel arrangements, including booking flights, accommodations, and transportation for staff. Assist with various tasks as required, ensuring the smooth operation of the office. Draft, format, and send emails, memos, and other communications on behalf of the team. Preferred candidate profile Excellent written and verbal communication skills. Strong organizational skills with the ability to multitask and prioritize tasks effectively. Thanks & Regards, Priya Vijaysingh Yadav

1. Managing complex schedules, setting up meetings and appointments, and coordinating travel arrangements. 2. Correspondence, including drafting documents and presentations. 3. Organizing meetings, preparing agendas, taking minutes, and following Required Candidate profile 4. Booking flights, hotels, transportation, and managing itineraries. 5. Ordering supplies, maintaining office records, and managing filing systems. 6. Gathering, organizing, and disseminating

Overall in-charge of the Execution of civil construction (industrial buildings, warehouse, housing unit), Coordination and attend meeting with Client / Consultant, QA / QC, BOQ / Estimation, MS Office. PMC engineer.

Handling incoming and outgoing mail and packages Maintaining a professional and organized front office environment Assisting with scheduling appointments and meetings Coordinating with various departments and stakeholders to ensure seamless operations Performing basic administrative tasks, such as data entry and document filing Resolving customer inquiries and directing them to the appropriate parties Maintaining security by following procedures and monitoring logbook Excellent communication and interpersonal skills Good multitasking, time management and organizational skills Female only. Sunday Working . One Day weekly.Manage the front desk / Reception Area, Assist in administravie Duties.

To take care of Admin Related works, Liaison with Various Govt departments, Arrange Meetings for TOP MGT - Fixing Appointments, Take care of Day to day affairs of the Company at Chennai and organise Programs, as per the Schedule. Guest House Mgt. Required Candidate profile ANY DEGREE (BA/B.COM/BBA) with EXCELLENT COMMUNICATION SKILLS, SMART,SHREWD,INTELLIGENT CANDIDATE, WHO CAN RUN AROUND TO VARIOUS PLACES AND ORGANISE&FIX AND DO WORKES AS DESIRED BY TOP MGT. ADMIN WORK Perks and benefits salary Open for a right Candidate.

Role & responsibilities : Data Analysis, Superior planning to support Brand team: • Extract multiple distribution and sales reports from different sources and collate them in the desired concrete format. Take charge of dashboards and Master data files while ensuring that they are maintained in the format monthly (channel/ geography/market level) Track progress of initiatives via reports at geographic/ channel levels Create a monthly share analysis report based on defined segments (e.g price tier, pack size) by market Lead Coordination and Collaboration with multi-function teams to ensure superior online and offline execution: e-Content: Development and management of e-Content across key markets, customers and SKUs, Ensure primary and secondary images are FFU, A+/e+ content and the claims are correct Fill defined ECL templates, liaison with digital transformation team and upload content timely on aligned platforms for ease of access Pack shot/POSM design creation: Collaborate with design agency to build and deliver monthly POSM (Point of Sale material) and product booklets. Manage the timeline and ensure agency output adherence, Upload/removal on PIM & Brandstore Claims Management: Lead claim management documentation in lines with Brand Managers design brief, collaborate with MFT team on approvals and corrections in forums, submission and post submission tracking Landscape tracking: Track, analyze and report key category trends, new launches, money chart, search across e-com platforms, social and google. Collaborate with internal teams on product pricing changes / new product launches and communicate the same to the desired partners. Manage and Track delivery and creation of Samples across markets Lead coordination for product samples for MOT as and when needed. Be the administrative guide for the Category Team Setting up meetings within Category Team Pack-shot management

We are seeking a highly organized, efficient, and trustworthy Executive Assistant to provide comprehensive support to the Director. This role involves managing both personal and professional tasks, ensuring that the Director's life and work are seamlessly coordinated. The Personal Assistant will act as a gatekeeper, handling a variety of administrative duties, scheduling, travel arrangements, correspondence with discretion and professionalism. Key Responsibilities: Calendar & Schedule Management: Manage the Directors personal and professional calendar, scheduling meetings, appointments, and events. Prioritize appointments and activities based on urgency and importance, ensuring efficient time management. Coordinate personal and business commitments to minimize scheduling conflicts and optimize the Directors time. Prepare meeting agenda and take meeting notes and follow up on action items, ensuring tasks are completed in a timely manner. Travel & Logistics Coordination: Arrange all aspects of travel, including domestic and international flights, accommodations, and transportation. Manage changes or cancellations related to travel and adjust schedules as needed. Prepare detailed itineraries for business and personal trips, ensuring the Director has all necessary travel documents and information. Communication & Correspondence: Act as the primary point of contact for the Director, handling emails, phone calls, and messages professionally and promptly. Document Preparation & Filing: Organize, prepare, and review documents, reports, presentations, and meeting materials for the Director. Maintain an efficient filing system, ensuring both business and personal documents are organized and easily accessible. Meeting & Event Coordination: Organize meetings, including setting up venues, preparing agendas, and ensuring all required materials are available. Coordinate logistics for both business and personal events, ensuring everything runs smoothly and all details are attended to. Confidentiality & Discretion: Handle confidential and sensitive matters with professionalism and discretion, ensuring the Directors privacy is always respected. Qualifications: Education: High school diploma required; Bachelors degree preferred. Experience: At least 3-5 years of experience as a personal assistant, executive assistant, or similar administrative role. Prior experience supporting senior executives or leadership is highly preferred. Experience with both business and personal administrative tasks is a plus. Skills: Strong organizational and time management skills, with the ability to multitask and prioritize effectively. Excellent verbal and written communication skills. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office tools. Exceptional attention to detail and accuracy in all tasks. Ability to handle confidential information and maintain a high level of discretion. Comfortable working independently and taking initiative in managing tasks. Personal Attributes: Proactive: Ability to anticipate the Director’s needs and take action without constant direction. Reliable & Trustworthy: Dependable in managing both personal and professional tasks, handling sensitive matters with integrity. Adaptable: Flexible and able to adjust to changing priorities and demands. Discreet & Professional: Able to maintain confidentiality and professionalism in all interactions. Tech-Savvy: Comfortable using technology to streamline processes and enhance productivity. Problem-Solver: Resourceful in handling unexpected situations and resolving issues as they arise.