Manager - Compliance & Admin

Manager – Compliance & Administration

About us:

Qualification & Experience:

Bachelor's Degree from recognised university along with necessary certifications. Professional work experience of 05 to 06 years preferably from production / manufacturing industry in Auditing, risk management etc.

Required Skills and Responsibilities:

·      Strong written and verbal communication skills

·      Strong organization skills with a problem-solving attitude

·      Proficiency in Microsoft PowerPoint, Excel, and Word

·      Good negotiation skills

·      Ready to work in flexible hours and shifts (Regular timings 01pm to 09pm)

Compliance

Handling all Social and Technical Audits such as SA8000, ISO 9001, Clients (especially for European clients) Audits etc.

1. Audit Preparation

Ø Collect and organize all necessary documentation (policies, certifications, reports).

Ø Ensure compliance with standards such as SA8000, ISO, BSCI, SEDEX, or client-specific codes of conduct.

Ø Coordinate with internal departments to gather audit-related data.

Ø Conduct pre-audit internal assessments to identify and resolve gaps.

2. Audit Execution

Ø Act as the primary point of contact for auditors and client representatives.

Ø Facilitate on-site audits by guiding auditors through processes, documentation, and facilities.

Ø Ensure smooth coordination between auditors and relevant factory personnel.

3. Post-Audit Responsibilities

Ø Review and analyse audit findings and reports.

Ø Prepare Corrective Action Plans (CAPs) and ensure timely implementation.

Ø Maintain records of audit outcomes and follow-up actions.

4. Documentation & Reporting

Ø Maintain up-to-date records of all audits, certifications, and compliance reports.

Ø Ensure documentation aligns with legal and client requirements.

Ø Regularly update Standard Operating Procedures (SOPs) based on audit feedback.

5. Training & Awareness

Ø Conduct training sessions for staff on compliance topics (e.g., labor laws, health & safety, environmental standards).

Ø Promote awareness of social responsibility, ethical practices, and sustainability.

6. Continuous Improvement

Ø Monitor changes in local and international compliance regulations.

Ø Recommend and implement process improvements to enhance audit readiness.

Ø Encourage automation and innovation in compliance tracking and reporting.

7. Coordination with Certification Agencies

Ø Communicate with Certification Agencies regarding audit schedules, requirements, and outcomes.

Ø Ensure client-specific compliance expectations are met consistently.

Administration

1.    Office Operations & Supervision

Ø Oversee daily office activities to ensure smooth and efficient functioning.

Ø Conduct regular rounds of the factory floor to maintain discipline and order.

Ø Ensure adherence to company policies and safety standards.

2.    Vendor & Facility Coordination

Ø Liaise with assistants and external vendors (Housekeeping, Security, Electrical, Plumbing, Carpentry) to ensure timely service delivery.

Ø Manage and monitor Annual Maintenance Contracts (AMCs) for services like Air Conditioning, IT Support, Fire Safety Systems, Water Purifiers, Pest Control etc.

3.    Cleanliness & Hygiene

Ø Maintain high standards of cleanliness and hygiene across office and factory premises.

Ø Ensure regular sanitation and upkeep of common areas.

4.    Infrastructure & Inventory Management

Ø Manage seating arrangements, asset allocation, and inventory tracking.

Ø Ensure timely updates of data related to infrastructure and resources.

Ø Monitor and maintain office equipment and supplies.

5.    Stakeholder Communication

Ø Act as a liaison between executives and internal/external stakeholders.

Ø Facilitate smooth communication and coordination across departments.

6.    MIS Reporting

Ø Maintain Management Information Systems (MIS) for Daily expenses, Track and report administrative costs and resource usage.

7.    Event & Insurance Management

Ø Organize and coordinate internal and external events.

Ø Manage group health insurance for new and existing employees, including onboarding and renewals.

8.    Additional Responsibilities

Ø Take on other administrative tasks as needed to support business operations.

Ø Be proactive in identifying and resolving workplace issues.