Manager - Capex Controller - CA

About the Company:

Role Summary:

Key Responsibilities:

1. Capex Budgeting & Planning

• Track approved vs. actual spend and highlight cost overruns or delays.
• Partner with Project and Operations teams to forecast Capex phasing and cash flow requirements.

2. Capex Control & Monitoring

• Review and control end-to-end Capex spend, from purchase order to capitalization.
• Ensure each project adheres to approved budgets
• Review vendor invoices, GRNs, and project closure documents to ensure compliance with internal controls.
• Maintain project-wise, store-wise, and category-wise Capex utilization reports.

3. Accounting & Compliance

• Ensure correct accounting treatment as per Ind AS 16 / IFRS for capitalization and CWIP.
• Drive timely capitalization of completed projects and maintain asset registers.
• Support statutory, internal, and management audits related to Capex and fixed assets.
• Implement Capex approval hierarchy and documentation in line with corporate policy.

4. Preparation and Review of Fixed Asset Register (FAR)

• Maintain and periodically update a comprehensive Fixed Asset Register for all business units (stores, warehouses, offices, and IT assets).
• Ensure proper classification, tagging, location mapping, and depreciation of assets as per company policy.
• Coordinate with Projects, Admin, and Store teams to reconcile physical assets with the FAR at regular intervals.
• Review asset disposals, transfers, impairments, and write-offs to ensure proper accounting treatment and documentation.
• Drive automation and ERP integration of the FAR for real-time visibility and control.

5. Insurance & Risk Management

• Manage insurance coverage for all fixed assets (stores, warehouses, head office, IT infrastructure). • Ensure assets are adequately insured against fire, theft, natural calamities, and other business risks.
• Coordinate with brokers and insurers for policy renewals, endorsements, and claims settlements. • Maintain insurance schedules, premium trackers, and claims MIS.
• Liaise with Risk, Legal, and Admin teams to ensure compliance with company risk management framework.
• Conduct periodic risk assessment of physical assets and recommend preventive measures.

6. Reporting & MIS

• Prepare monthly Capex MIS, highlighting actual vs. budget, committed vs. uncommitted spend, and CWIP movement.
• Publish store/project-wise dashboards for management review.
• Present insurance coverage adequacy and claim status to management quarterly.

7. Governance & Process Improvement

• Standardize Capex and insurance processes across regions and store formats.
• Strengthen internal controls and documentation around Capex approvals and insurance claims.
• Automate Capex and fixed-asset tracking through ERP / BI tools (SAP / Oracle / Power BI).
• Partner with cross-functional teams to ensure financial discipline in expansion and maintenance projects.

Experience:

• 4-6 years of relevant experience in Retail / QSR / FMCG sector handling Capex control, fixed asset accounting, and insurance.
• Exposure to multi-store operations and new store rollout environment preferred.

Skills & Personal Traits:

• Deep understanding of Capex accounting, project finance, and insurance management. • Strong analytical and financial modelling skills.
• Proficiency in Excel, Power BI, and ERP systems (SAP / Oracle / Navision).
• Excellent coordination and communication with project, operations, and risk teams.
• Ability to manage multiple stakeholders and work under tight timelines.
• Strong governance and process-orientation mindset.

Qualifications:

Chartered Accountant (CA)

• Other Requirements: Variance of Actual vs. Budgeted Capex within tolerance limits.
• Timely capitalization of CWIP and accurate fixed-asset reporting.
• Zero major audit observations in Capex / insurance areas.
• Claim settlement turnaround time and insurance coverage adequacy.
• Process improvement initiatives implemented.