Labour and Employment Compliance Lead

Job Description

Key Responsibilities of India Labor Compliance Head: Critical Tasks: Timely Compliance Assurance: Regulatory Compliance: Ensure strict adherence to all applicable labor and employment laws, encompassing wages, working hours, overtime, leave policies, and worker safety. Policy Development and Implementation: Formulate, update, and execute company policies in alignment with current labor laws and industry best practices. Statutory Filings: Oversee timely submission of all required statutory filings, including provident fund contributions, professional tax, and other mandatory payments. License and Registration Management: Diligently track and renew all necessary licenses and registrations for the company's real estate operations. Audit Preparedness: Conduct comprehensive internal audits to identify and address compliance gaps, ensuring readiness for external regulatory audits. Employee Grievance Resolution: Establish and manage an efficient system for addressing employee grievances in compliance with labor laws. Training and Awareness: Organize and facilitate regular training sessions on labor laws, company policies, and compliance requirements for staff. Reporting: Prepare and present detailed compliance reports to management, highlighting areas of concern and potential improvements. Stay Updated: Continuously monitor and adapt to changes in labor and employment laws, ensuring prompt implementation of new regulations. Contractor and Vendor Compliance: Ensure all contractors and vendors engaged by the company adhere to relevant labor laws and regulations. Health and Safety Compliance: Oversee the implementation of robust health and safety measures in accordance with occupational health and safety regulations. Team Management: Lead and manage a team of Compliance Officers responsible for administering the compliance program. Legal Notice Management: Notice Reception and Tracking: Implement and maintain an efficient system for receiving, logging, and tracking all incoming legal notices related to labor and employment matters. Timely Response: Ensure prompt responses to all legal notices within stipulated timeframes to avoid default judgments or penalties. Legal Analysis: Conduct thorough preliminary analysis of each legal notice to determine validity, potential impact, and appropriate course of action. Coordination: Liaise effectively with internal stakeholders, consultants, and the internal litigation team to ensure timely compliance with notices. Compliance Tracker Oversight: Tracker Development and Maintenance: Oversee the compliance tracker covering all relevant laws, regulations, and internal policies received from respective consultants. Deadline Management: Ensure accurate recording of all compliance deadlines in the tracker, with reminders set for upcoming due dates and follow-ups. Responsibility Assignment: Clearly delegate compliance task responsibilities to specific individuals or departments within the organization and to consultants. Reporting and Analytics: Generate comprehensive reports from the tracker, providing insights on compliance status, trends, and potential areas of concern. Escalation Process: Establish and manage an effective escalation process for high-risk or overdue compliance issues flagged in the tracker. Document Repository Maintenance: Ensure adherence to the current Legal Repository process within the L&E function, maintaining access to online and original documents (statutory documents, licenses, registration certificates, etc.). Consultant & Cross-Functional Liaison and Coordination: Serve as the Single Point of Contact (SPOC) for all L&E compliance-related tasks, coordinating effectively with consultants and cross-functional teams. Regular Tasks: Internal Stakeholder Advisory: Provide expert guidance on policy interpretation, risk assessment and mitigation, HR support, policy development, compliance program design, regulatory updates, audit support, incident response, and compliance reporting. Compliance Tool Administration: Monitor all requisite compliances on the PWC tool as per individual task timelines, serving as a Checker and providing analysis and reports to management as required. Miscellaneous Tasks: Oversee financial operations (provisioning & invoicing) and internal tools management. Average Number of Annual Tasks: Reports filed with labor authorities: 950 Statutory remittances: 600 Registrations/licenses: 350 Remittances pertaining to PDS: 120 Labor authority assessments (PDS): 15 Compliance monthly audit reports: 3,000 Inspections: 200 Show more Show less