About The Role
Our People & Talent department at Sporty is the beating heart of our operation. Working with us is challenging and rewarding, we offer great opportunities for good team fits. We aim to offer real value and benefit to our People and the Company. A proactive, positive working attitude and solutions driven mindset is essential to work in this lean and vital area of our organisation.We are seeking a highly organised and proactive Admin Associate to oversee the daily operations and maintenance of our facilities in Mumbai office. The successful candidate will ensure that our buildings and infrastructure meet health, safety, and environmental standards while providing a comfortable and efficient workplace for employees.
What You'll Be Doing
- Office Management: Oversee day to day office operations, ensuring that the workplace is functional, efficient, and welcoming
- Taking care of maintenance, repair and organised office premises and equipments
- Vendor and Contract Management: Coordinate with external contractors and service providers for negotiation, procurement, services, maintenance, security, AMC and other facility-related services
- Safety and Compliance: Ensure compliance with local and national regulations, building codes, and safety standards. Conduct regular safety audits and drills
- Budget Management: Prepare and manage the facility budget, including forecasting expenses and tracking costs. Identify cost-saving opportunities without compromising safety or quality
- Space Planning and Layout: Coordinate space planning as per manpower planning, office layouts, and arrangements of teams or departments as needed
- Inventory Management: Maintain inventory of facility and office events, Employee Engagement related supplies, tools, and equipment
- Ensure proper storage and organised workplace
- Emergency Response: Develop and maintain emergency response plans and ensure all staff are trained in safety procedures
- Team Management: Oversee Housekeeping staff and office security team providing time to time training and guidance
- Employee Support: Provide administrative support to employees, including Admin onboarding and addressing workplace needs
- Communication and Coordination: Facilitating communication between departments related to office administration and managing company events and off-sites, including travel arrangements
- Record Keeping and Documentation: Maintain accurate records, files, and databases related to administrative operations including knowledge of compliance and auditing processes
What You'll Bring
- A Bachelor's degree in any field
- Minimum 4-6 years of experience in facility management, building maintenance, or a related role. Proven experience in managing facilities, including maintenance, operations, and vendor management
- Good verbal and written communication skills to coordinate with internal teams and external vendors
- Ability to create clear reports and documentation
- Excel knowledge required
- Having good organising and problem solving skills to resolve facility-related issues quickly and efficiently
- Familiarity with safety regulations, building codes, and compliance requirements related to office space
- Experience in planning, coordinating, and overseeing facility projects
- Ability to manage budgets and control costs
What's In If For You
- Annual Performance Bonus
- Health and Life Insurance
- IT Asset provided
- 5 days working
- Paid leaves of 21 days (excluding 12 public holidays)
- Team fun activities
- Quarterly Team Outings
- Annual company retreat - Our Operations team went to Goa in 2022 and Udaipur in 2023 and more TBC!
- Highly talented, dependable co-workers in a global, multicultural organization
- Our teams are small enough for you to be impactful
- Our business is globally established and successful, offering stability and security to our Team Members
Interview Process
- 30 min Aptitude Test
- Remote video screening with our Talent Acquisition Team
- Remote 90 min video interview loop with 3 x Team Members (30 mins each)
- 24-72 hour feedback loops throughout the process
If you're interested, we encourage you to apply! Every application is reviewed by a member of our team (AI is not used in our recruitment process), and we aim to respond within 48 hours.
