IN Admin Specialist

Responsibilities:

- Office Management: Oversee day to day office operations, ensuring that the workplace is functional, efficient, and welcoming. Taking care of maintenance, repair and organized office premises and equipments.

- Vendor and Contract Management: Coordinate with external contractors and service providers for negotiation, procurement, services, maintenance, security, AMC and other facility-related services.

- Safety and Compliance: Ensure compliance with local and national regulations, building codes, and safety standards. Conduct regular safety audits and drills.

- Budget Management: Prepare and manage the facility budget, including forecasting expenses and tracking costs. Identify cost-saving opportunities without compromising safety or quality.

- Space Planning and Layout: Coordinate space planning as per manpower planning, office layouts, and arrangements of teams or departments as needed.

- Inventory Management: Maintain inventory of facility and office events, Employee Engagement related supplies, tools, and equipment. Ensure proper storage and organized workplace.

- Emergency Response: Develop and maintain emergency response plans and ensure all staff are trained in safety procedures.

- Team Management: Oversee Housekeeping staff and office security team providing time to time training and guidance.

- Employee Support: Provide administrative support to employees, including Admin onboarding and addressing workplace needs.

- Communication and Coordination: Facilitating communication between departments related to office administration and managing company events and off-sites, including travel arrangements.

- Record Keeping and Documentation: Maintain accurate records, files, and databases related to administrative operations including knowledge of compliance and auditing processes.

Qualifications:

- A Bachelor's degree in any field.

- Minimum 4-6 years of experience in facility management, building maintenance, or a related role. Proven experience in managing facilities, including maintenance, operations, and vendor management.

- Good verbal and written communication skills to coordinate with internal teams and external vendors.

- Ability to create clear reports and documentation.

- Excel knowledge required.

- Having good organising and problem-solving skills to resolve facility-related issues quickly and efficiently.

- Familiarity with safety regulations, building codes, and compliance requirements related to office space.

- Experience in planning, coordinating, and overseeing facility projects.

- Ability to manage budgets and control costs.