Human Resources Assistant

Company Description:

MM NOVATECH LTD. is a dedicated digital partner that combines strategy, design, and advanced software engineering to help real estate professionals connect with their audience and grow their business. Our flagship product, NOVACRM, is an AI-powered CRM designed exclusively for realtors to simplify operations and accelerate growth, featuring seamless lead management, intelligent follow-ups, and customizable dashboards. Additionally, NOVACRM includes a rich library of pre-made email templates and social media flyers to enhance marketing efforts.

About the Role

We are seeking a detail-oriented HR Assistant for a remote position aligned with the EST time zone. The ideal candidate must have 4+ years of experience in HR with strong exposure to IT recruitment, employee engagement, onboarding, exit interviews, and HR policy drafting.

Key Responsibilities:

• Manage end-to-end IT recruitment: sourcing, screening, scheduling, and coordination.
• Lead and support employee engagement activities to enhance team culture.
• Handle onboarding processes, documentation, and induction.
• Conduct exit interviews, manage separation formalities, and maintain reports.
• Draft, update, and maintain HR policies, SOPs, and company guidelines.
• Maintain HR sheets, trackers, and databases with 100% accuracy.
• Update and manage employee data in KEKA or any other HRIS tools.
• Prepare weekly/monthly HR reports, dashboards, and MIS.
• Ensure employee records are organized, compliant, and up to date.
• Collaborate with cross-functional teams while working within EST hours.

Additional Responsibilities:

• Assist in preparing Confirmation Emails, employment contracts, and HR documents.
• Track attendance, leaves, and shift schedules and report discrepancies.
• Support payroll team by sharing accurate and timely employee data.
• Handle employee queries and provide quick resolutions.
• Coordinate with managers for probation reviews and performance discussions.
• Assist in conducting internal surveys and compiling feedback reports.
• Help maintain and improve HR processes and workflows.
• Ensure confidentiality of employee data and company information.
• Help manage training schedules, reminders, and participation lists.
• Support compliance activities related to HR audits, documentation, and reporting.

Requirements:

• 4+ years of HR experience with strong IT hiring background.
• Excellent English communication skills (written and verbal).
• Hands-on experience with KEKA or similar HRIS tools.
• Strong attention to detail with the ability to maintain clean, accurate databases.
• Ability to work independently in a remote setup with strong ownership.