Facilities Manager

Location: Mumbai

Company: Orex Coliving Spaces Pvt. Ltd. (Union Living)

CTC: Depending on experience & fit (open range)

Industry Preference: Candidates from Co-living, Hospitality, Facility Management, or Managed Accommodation backgrounds

Role Overview

As a Facility Manager, you will be responsible for the smooth functioning, upkeep, and maintenance of multiple co-living properties in Mumbai. The role demands strong execution skills, vendor management, adherence to compliance & safety standards, and ensuring facilities are always resident-ready. You will also support property launches and expansions by driving fit-outs and operational readiness.

Key Responsibility Areas (KRAs)

1. Property Launch & Expansion

• Coordinate with Business Development & Projects team during property handovers.
• Supervise fit-outs, utilities setup, and vendor alignment during pre-launch phases.
• Prepare facility checklists and ensure all assets & systems are functional before opening.

2. Facility Operations & Maintenance

• Oversee day-to-day facility operations, including electrical, plumbing, housekeeping, and security.
• Track and resolve complaints/issues raised by residents or staff.
• Monitor utilities (electricity, water, gas) and ensure timely bill payments.
• Maintain asset registers, inventory control, and preventive maintenance schedules.
• Conduct daily property inspections and audits for hygiene, safety, and upkeep.

3. Vendor & AMC Management

• Manage vendor contracts for housekeeping, pest control, WiFi, DG sets, fire safety, etc.
• Conduct vendor compliance checks, rate negotiations, and performance reviews.
• Validate invoices and track service-level adherence.

4. Safety & Compliance

• Ensure fire safety compliance, readiness, and drill execution.
• Monitor security protocols including CCTV, guards, and visitor entries.
• Drive SOP adherence for police verification of tenants & staff.
• Maintain proper incident reporting, Lost & Found logs, and compliance documentation.

5. Financial & Reporting

• Track petty cash and property-level facility expenses.
• Support in cost optimization initiatives (utilities, maintenance, AMC contracts).
• Prepare and submit facility maintenance reports on a weekly/monthly basis.

6. People & Team Management

• Supervise and allocate daily tasks to property-level staff (maintenance, security, housekeeping).
• Ensure grooming, punctuality, and adherence to schedules.
• Coordinate with HR for staff onboarding, attendance, and training.
• Motivate and guide teams to deliver consistent facility standards.

Who You Are

• 5–8 years of experience in Facility Management / Operations, preferably in Co-living, Hospitality, or Real Estate setups.
• Proven track record in managing multi-property facilities.
• Strong in vendor management, preventive maintenance, and compliance control.
• Ability to work in high-growth, dynamic environments with tight timelines.
• Excellent problem-solving, communication, and stakeholder management skills.

What You’ll Get

• Opportunity to manage facilities in one of India’s fastest-growing co-living companies.
• Exposure to multi-property operations, directly impacting resident comfort & experience.
• Ownership of city-level facility standards with autonomy in decision-making.
• Growth path into City Facility Lead / Central Facility Manager roles.