Executive Assistant

Executive Assistant cum Chief of Staff

The individual will serve as a trusted partner to the Head of India Operations—balancing executive support, operational efficiency, and firm-wide program management to strengthen organizational impact.

This is not a traditional support role; this individual will have the opportunity to assess and shape additional administrative talent needs as the organization scales.

Key Responsibilities

Chief of Staff and Governance:

• Partner closely with the Head of India Operations on strategic priorities, initiatives, and decision-making
• Drive project and initiative governance—monitor progress, track milestones, and ensure timely execution of deliverables
• Oversee compliance and corporate governance requirements, ensuring adherence to internal processes, policies, and statutory obligations
• Act as a liaison between leadership and teams, ensuring alignment, clear communication, and stakeholder engagement
• Proactively identify gaps, risks, and opportunities in operations and propose solutions
• Draft, review, and manage communications, presentations, and reports on behalf of the Head of India Operations
• Support and execute budgeting, resource allocation, and firm-wide operational efficiency initiatives

Executive Support & Coordination:

• Provide comprehensive administrative support including calendar management, scheduling, correspondence, and documentation as well as preparing expense reports
• Plan and coordinate travel, logistics, and accommodations, ensuring efficient use of time and resources
• Organize and manage meetings, firm-wide events, and leadership offsites, including agenda setting, minutes, and follow-ups

Key Skills & Competencies

• Project Management & Governance

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  Proven ability to structure, track, and deliver complex projects and cross-functional initiatives.
• Attention to Detail

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  Strong organizational and quality control skills, with ability to manage competing priorities.
• Stakeholder Management

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  Strong interpersonal and communication skills to engage with internal and external stakeholders effectively.
• Compliance & Corporate Governance

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  Understanding of policies, statutory frameworks, and operational governance.
• Problem-Solving & Critical Thinking

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  Ability to anticipate challenges, resolve issues, and support decision-making.
• Confidentiality & Integrity

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  High degree of professionalism, discretion, and trustworthiness.

Qualifications & Experience

• Bachelor’s or Master’s degree (Business Administration, Management, or related field preferred).
• 5-8 years of progressive experience in executive assistant, operations, program management, or consulting roles.
• Prior experience in consulting/professional services, pharma, or analytics industry preferred.
• Strong collaboration skills with colleagues across global locations
• Ability to work effectively with minimal supervision
• A proactive approach to anticipating needs and taking initiative
• Proficient in note taking and effectively disseminate follow-up action items
• Experience managing multiple projects concurrently and performing well under deadlines
• Exceptional attention to detail
• Ability to draft complex emails and think on the spot
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Adobe Acrobat, Outlook, collaboration tools, project management software and virtual meeting applications (Microsoft Teams, Zoom, WebEx)
• Located within commutable distance to Gurgaon
• Strong written and verbal communication skills

What We Offer

• An opportunity to work directly with senior leadership on high-impact initiatives.
• Exposure to both strategic and operational aspects of a fast-growing consulting firm.
• A dynamic and collaborative work culture that values ownership, growth, and innovation.