Executive Assistant

📌 Position Overview

Executive Assistant

Key Responsibilities

• Client Interaction & Relationship Management

• Act as the first point of contact for clients, ensuring clear, professional, and empathetic communication.
• Maintain strong client relationships through timely updates, follow-ups, and issue resolution.

• Lead Management & Business Development Support

• Track and follow up on new leads, ensuring timely responses and nurturing potential opportunities.
• Assist in preparing proposals, presentations, and communication for prospective clients.

• Scheduling & Coordination

• Manage calendars, schedule meetings, and coordinate appointments with internal teams and external stakeholders.
• Ensure smooth execution of events, training sessions, and client meetings.

• MIS Reporting & Documentation

• Prepare and maintain Management Information System (MIS) reports for leadership review.
• Draft professional emails, letters, and official communication with precision and clarity.

• Team Management & Internal Communication

• Support team coordination, ensuring tasks are aligned with company goals.
• Facilitate effective communication between leadership and team members.

• Presentation & Content Creation

• Design impactful presentations for client meetings, training sessions, and internal reviews.
• Assist in multimedia storytelling and branding initiatives.

• AI & Digital Tools Integration

• Leverage AI tools for productivity, reporting, and presentation enhancement.
• Stay updated with emerging AI trends to support digital transformation initiatives.

✅ Desired Skills & Qualifications

• Excellent spoken and written English; strong public speaking and presentation skills.
• Proficiency in drafting professional emails, letters, and business communication.
• Strong organizational and multitasking abilities with attention to detail.
• Experience in creating visually appealing and persuasive presentations.
• Familiarity with AI tools, digital productivity platforms, and modern business technologies.
• Ability to manage client relationships with professionalism and empathy.
• Prior experience in executive support, client-facing roles, or team coordination preferred.

Personal Attributes

• Proactive, resourceful, and solution-oriented mindset.
• High emotional intelligence with the ability to manage diverse stakeholders.
• Strong sense of ownership and accountability.
• Adaptable to fast-paced environments and evolving business needs.