Executive Assistant to Managing Director

Job Title: Assistant to Managing Director
Experience: 3+ years in a similar role, preferably in an engineering company.

Education: Graduate/Postgraduate in Business Administration, Engineering, or related field
Industry: Engineering Goods, Capital Equipment, Industrial Products

Job Summary:

We are looking for a highly organized and proactive Assistant to the Managing Director (MD) to support the MD in business expansion across India. The ideal candidate should have strong administrative, coordination, and communication skills, with the ability to handle travel, appointments, and email correspondence efficiently.

Note: This position is open for Female Candidates only.

Key Responsibilities:1. Administrative & Coordination:

• Manage the MD’s calendar, appointments, and meeting schedules.
• Coordinate with internal teams, clients, vendors, and stakeholders.
• Maintain records, reports, and confidential business documents.
• Handle follow-ups on key business actions and deadlines.

2. Email & Communication Handling:

• Draft and manage professional emails, letters, and business correspondences.
• Filter and prioritize emails, ensuring prompt response and action.
• Prepare presentations, reports, and meeting summaries as required.

3. Travel & Logistics Management:

• Plan and manage domestic and international travel for the MD, including flight bookings, hotels, and itinerary preparation.
• Ensure seamless travel arrangements, visa applications, and expense tracking.
• Accompany the MD for meetings and client visits when required.

4. Business Support & Expansion Assistance:

• Assist in business development activities, client meetings, and negotiations.
• Gather market intelligence, competitor analysis, and business insights.
• Coordinate with government authorities, industry bodies, and clients as required.
• Assist in documentation for new projects, proposals, and contracts.

Key Skills & Competencies:

✔ Strong organizational and multitasking abilities
✔ Excellent written and verbal communication skills✔ Proficiency in MS Office (Word, Excel, PowerPoint) and CRM tools✔ Ability to handle confidential business matters with discretion✔ Experience in coordinating travel and handling high-level appointments✔ Business acumen and understanding of engineering goods industry (preferred)✔ Fluency in English; knowledge of Hindi and regional languages is a plus

Additional Requirements:

• Willingness to travel frequently across India as per business needs.
• Flexible and adaptable to a fast-paced work environment.
• Ability to work independently with minimal supervision.

Salary & Benefits:

• Competitive salary based on experience.
• Travel and accommodation reimbursements.
• Career growth opportunities within a fast-growing organization.

Job Type: Full-time

Pay: ₹20,000.00 - ₹30,000.00 per month

Benefits:

• Cell phone reimbursement
• Health insurance
• Paid sick time
• Provident Fund
• Work from home

Language:

• English (Preferred)

Work Location: In person