Back Office Executive

Job Description

Job Title: Back Office Executive – Import & Export Location: Wakad, Pune Department: Operations / Logistics / Supply Chain Reporting To: Import-Export Manager / Operations Head Job Summary: We are seeking a detail-oriented and proactive Back Office Executive to support our Import and Export operations . The ideal candidate will handle documentation, coordination with vendors, regulatory compliance, and ensure smooth execution of international shipments. This is a key support role requiring accuracy, time management, and communication skills. Key Responsibilities: Prepare and manage all import/export documentation (invoices, packing lists, bills of lading, shipping instructions, etc.). Coordinate with freight forwarders, customs agents, and shipping companies. Track shipments and ensure timely deliveries; update status in internal systems. Ensure compliance with customs regulations, DGFT, and other government authorities. Maintain records of international transactions and shipping documents. Liaise with suppliers, buyers, and internal departments for order execution and document flow. Handle data entry and maintain up-to-date records in ERP or logistics software. Assist in applying for licenses, certificates of origin, and related approvals. Generate MIS reports related to imports and exports. Follow up on LC (Letter of Credit), advance payments, and documentation requirements. Support audit and compliance requirements with accurate document control. Required Skills & Qualifications: Bachelor’s degree in Commerce, International Business, or related field. 1–2 years of experience in back office work with import/export exposure. Strong knowledge of import-export procedures, Incoterms, and compliance. Proficiency in MS Office (Excel, Word, Outlook); ERP system experience is a plus. Good written and verbal communication skills. Ability to multitask and work under pressure. Strong attention to detail and organizational skills. Job Type: Full-time Pay: ₹15,000.00 - ₹25,000.00 per month Benefits: Cell phone reimbursement Health insurance Paid sick time Provident Fund Work from home Schedule: Day shift Supplemental Pay: Commission pay Performance bonus Work Location: In person