Executive Assistant to Managing Director

Job Title: Executive Assistant to Managing Director

Location: Noida

Reports to: Managing Director (MD)

Role Overview:

The Executive Assistant (EA) to the MD will provide high-level administrative support, ensuring the smooth functioning of the MD’s office. The EA will manage scheduling, communications, meetings, travel, and confidential information while acting as a liaison between the MD and internal/external stakeholders. The role demands a proactive, highly organised, detail-oriented, and professional individual who can operate in a fast-paced environment.

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Key Responsibilities:

• Calendar and Schedule Management:

o Maintain the MD’s daily schedule, including meetings, calls, and travel plans.

o Prioritise and reschedule appointments as necessary to accommodate shifting priorities.

• Communication Management:

o Manage and respond to emails and other correspondence on behalf of the MD.

o Draft, review, and proofread communications, reports, presentations, and other documents.

• Meeting Coordination:

o Organise internal and external meetings, including preparing agendas, minutes, and follow-up actions.

o Ensure the MD is fully briefed ahead of meetings.

• Travel Arrangements:

o Plan and book domestic and international travel, accommodation, visas, and transportation.

o Prepare detailed travel itineraries and manage expense reporting.

• Project Management Support:

o Assist in managing specific projects, initiatives, and tasks as directed by the MD.

o Track progress and ensure timely completion of action items.

• Stakeholder Management:

o Serve as a point of contact between the MD and employees, clients, vendors, and external partners.

o Maintain professional relationships on behalf of the MD.

• Confidentiality and Discretion:

o Handle sensitive information with the utmost confidentiality and professionalism.

• Administrative Support:

o Manage filing systems, database management, and document organisation.

o Perform basic HR, finance, and operational tasks on behalf of the MD if required.

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Qualifications and Experience:

• Bachelor’s degree in Business Administration, Management, or a related field.

• 5–10 years of experience as an Executive Assistant, preferably supporting C-level executives.

• Experience in handling highly confidential information.

• Familiarity with corporate and operational practices.

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Key Skills:

• Excellent organisational and multitasking abilities

• Strong written and verbal communication skills

• High level of discretion and professionalism

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and digital collaboration tools

• Attention to detail and problem-solving skills

• Ability to anticipate needs and take initiative

• Flexible and adaptable approach in a dynamic work environment

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Preferred Attributes:

• Prior experience in a fast-paced corporate environment

• Strong interpersonal and relationship-building skills

• Proactive mindset with the ability to work independently

• High energy, positive attitude, and a commitment to excellence

Please send your CV's at sangeeta.rawat@saanglobal.com