Executive Assistant to Managing Director

About The Opportunity

• Manage the Managing Director’s complex calendar, coordinating internal and external meetings with precision and foresight.
• Plan and execute domestic and international travel itineraries, including logistics, accommodation, visas, and expense reconciliation.
• Draft, proofread, and distribute confidential correspondence, presentations, and reports in support of executive-level decision-making.
• Serve as primary liaison for senior stakeholders and cross-functional teams, facilitating timely communication and action tracking.
• Prepare agendas, briefing materials, and post-meeting summaries; follow up on action items to ensure accountability and progress.
• Oversee office administration tasks—vendor management, event planning, and office supplies—to maintain a professional and efficient work environment.
  

Skills & Qualifications

• Bachelor’s degree in Business Administration, Communications, or related field.
• 3+ years of hands-on experience supporting C-level executives or Managing Directors in a fast-paced corporate setting.
• Exceptional written and verbal communication skills, with strong attention to detail and discretion.
• Advanced proficiency in MS Office (Outlook, Word, Excel, PowerPoint) and Google Workspace tools.
• Proven ability to manage multiple priorities, meet tight deadlines, and adapt to changing demands.
• High level of professionalism, integrity, and confidentiality when handling sensitive information.
  

Preferred

• Experience in the technology or AI services industry.
• Familiarity with project management tools (Asana, Trello, or MS Project).
• Basic understanding of financial processes, expense reporting, and budget tracking.
  

• Collaborative, on-site environment driven by innovation and continuous learning.
• Opportunities for professional development and cross-functional exposure within a high-growth tech group.
• Employee-focused culture with regular team events and recognition programs.