Executive Assistant to Managing Director

Executive Assistant to the Managing Director

Purpose of the Role

To increase brand reach, followers, and ensure brand visibility across digital marketing platforms, while providing high-level executive support to the Managing Director.

Key Responsibilities

• Act as the primary point of contact among executives, employees, clients, and external partners .
• Manage information flow in a timely and accurate manner .
• Oversee the Managing Director’s calendar, schedule meetings, and make travel/accommodation arrangements .
• Format and prepare internal and external communications, including memos, emails, presentations, and reports .
• Take minutes during meetings, screen/direct phone calls, and distribute correspondence .
• Ensure urgent inquires and emerging issues are promptly brought to the MD’s attention .
• Assist with information recording and storage, following records management policies .
• Perform tasks to free up the MD’s time and handle other duties as directed .
• Produce documents, briefing papers, reports, and presentations for the Director .
• Maintain absolute discretion and confidentiality at all times .

Reporting Relationship

• Reports to: Managing Director

Required Qualifications

• Graduation (Bachelor’s degree)

Specialized Skills

• Minimum 5 years experience as an Executive Assistant, Personal Assistant, or similar role .
• Excellent verbal and written communication skills .
• Outstanding organizational and time management skills.
• Proficient in MS Office Suite .
• Ability to handle confidential information with integrity .
• Experience in digital marketing and social media management is a plus .

Required Experience

• 5+ years in a similar executive support role .