Executive Assistant to the MD

Job Description

Job Title: Executive Assistant to the Managing Director Purpose of the Role: Provide comprehensive administrative support to the Managing Director (MD) and assist in increasing brand reach and visibility across digital marketing platforms. Key Responsibilities Act as the point of contact among executives, employees, clients, and external partners. Manage information flow timely and accurately; bring urgent matters to the MD’s attention. Manage the MD’s calendar, schedule meetings, and arrange travel and accommodation. Prepare and format internal and external communications: memos, emails, presentations, reports. Take minutes during meetings; screen and direct phone calls; distribute correspondence. Assist with recording and storing information per records management policies. Perform tasks to free up the MD’s time, including producing briefing papers and reports. Maintain absolute discretion and confidentiality. Coordinate with departments and vendors to support brand visibility and office needs. Reporting Relationships Reports to: Managing Director Direct reports: None Qualifications Graduation (Bachelor’s degree or equivalent). Minimum 5 years of experience as an Executive Assistant, Personal Assistant, or similar role. Excellent verbal and written communication skills. Outstanding organizational and time management skills. Proficient in MS Office (Word, Excel, PowerPoint, Outlook). Stakeholders Internal: All departments (Sales, Back Office, Accounts, Operations), Managing Director External: Vendors (stationery, printing, office supplies) Show more Show less