Executive Assistant to the MD

We are a rapidly expanding manufacturer of eco-friendly cotton and canvas bags. Our current facility is in Chandigarh and we’re moving to a larger site in Bavla (near Ahmedabad). We are committed to women’s empowerment and offer a fast-paced, growth-oriented environment.

About the Role:

You will work directly with the Managing Director (based in the UK) as a proactive, outcomes-driven Executive Assistant. You’ll own meeting notes and action trackers, follow up relentlessly with suppliers and internal teams, and ensure projects move to completion. The role is primarily WFH with occasional travel to our factory/office in Chandigarh or Bavla.

Responsibilities:

- Schedule meetings on Microsoft Teams, prepare agendas, and take clear Minutes of Meeting (MoM)

- Convert discussions into action items with owners and due dates; circulate MoM and maintain a live action tracker

- Send reminders, follow up with stakeholders, and escalate delays to ensure closure

- Chase suppliers, logistics partners, and colleagues to drive outcomes and close loops

- Draft professional emails/letters; maintain documentation and trackers (Outlook/Word/Excel)

- Manage calendars, reminders, and weekly progress dashboards (Outlook/Excel)

- Compile data and prepare concise summaries/presentations (Excel/PowerPoint)

- Local coordination in Ahmedabad/Bavla for pickups, submissions, or vendor visits as needed

Must-Have Skills:

- Strong English communication (written and spoken); articulate and concise

- Microsoft 365 proficiency:

- Teams (meetings, chat, channels, file sharing)

- Outlook (email etiquette, calendar management)

- Excel (intermediate: filters, XLOOKUP/VLOOKUP, PivotTables, basic charts)

- Word and PowerPoint (professional docs and decks)

- High ownership mindset; a “finisher” who can respectfully push others to meet commitments

- Excellent organization, attention to detail, and multitasking

- Time flexibility to align with UK time zone (IST afternoon/evening overlap; occasional late calls)

- Own transportation in Ahmedabad/Bavla (two-wheeler/four-wheeler) with valid driving license

Preferred Qualifications:

- 1–3 years in EA/Operations/Project Coordination (strong freshers with the right attitude are welcome)

- Experience in manufacturing, sourcing, or supply-chain coordination is a plus

- Hindi/Gujarati proficiency is a plus

- Female candidates are strongly encouraged to apply as part of our women empowerment focus

Work Schedule:

- Standard business hours with a daily UK time overlap window

- Occasional after-hours calls based on MD’s schedule

- Occasional travel to Chandigarh/Bavla

Compensation and Benefits:

- Competitive salary based on experience

- Growth opportunities in a fast-scaling company

- Travel reimbursements for work-related local commutes

Application Instructions:

Please apply on Indeed with:

- Updated CV

- 3–5 line cover note on why you’re the right fit

- Current location

- Notice period and current/expected CTC

- Confirmation of UK time overlap availability

- Confirmation of personal transportation in Ahmedabad/Bavla

Preferred Qualifications:

- 1–3 years in EA/Operations/Project Coordination (strong freshers with the right attitude are welcome)

- Experience in manufacturing, sourcing, or supply-chain coordination is a plus

- Hindi/Gujarati proficiency is a plus

- Female candidates are strongly encouraged to apply as part of our women empowerment focus

Work Schedule:

- Standard business hours with a daily UK time overlap window

- Occasional after-hours calls based on MD’s schedule

- Occasional travel to Chandigarh/Bavla

Compensation and Benefits:

- Competitive salary based on experience

- Growth opportunities in a fast-scaling company

- Travel reimbursements for work-related local commutes

Application Instructions:

Please apply on Indeed with:

- Updated CV

- 3–5 line cover note on why you’re the right fit

- Current location

- Notice period and current/expected CTC

- Confirmation of UK time overlap availability

- Confirmation of personal transportation in Ahmedabad/Bavla

Job Types: Full-time, Permanent, Fresher

Pay: ₹12,660.03 - ₹41,638.19 per month

Benefits:

• Flexible schedule
• Work from home

Application Question(s):

• Do you have hands-on experience taking meeting minutes and converting them into action trackers? (Yes/No)
• How would you rate your Excel skills? (Beginner / Intermediate / Advanced)
• - Do you have your own two-wheeler/four-wheeler and a valid driving license for local travel in Ahmedabad/Bavla? (Yes/No)
• - Are you able to align with UK time (IST afternoon/evening overlap, occasional late calls)? (Yes/No)
• - Briefly describe a recent example where you pushed multiple stakeholders to meet a deadline. What was the outcome? (Short answer)
• Please confirm your current and expected CTC?

Experience:

• Microsoft Teams, Excel and Outlook: 1 year (Preferred)

Work Location: Remote