Job
Description
Role Document: Executive Assistant (EA) to the Founder Location: Gurgaon (On-site) Reporting To: Mr. Sanjeev Bhandari, Founder & CEO – AirBrick Infra Pvt. Ltd. 🎯 Objective of the Role To act as the Founder’s execution partner—owning daily task flow, calendar, coordination across departments, legal document vetting, and content structuring—enabling the Founder to focus on business growth, strategic initiatives, and high-impact decision-making. 📆 Daily Responsibilities · Manage and optimize Founder’s calendar—internal reviews, client calls, site visits, and interviews. · Prepare a Daily Morning Brief: schedule, priorities, to-do closures, and reminders. · Draft and send high-quality professional emails, follow-ups, and responses on behalf of the Founder. · Review and refine outgoing documents—letters, agreements, emails—for grammar, tone, and structure. · Track internal team updates, reminders, and Founder-assigned tasks; follow up for closure. · Be present during key meetings/calls to note minutes and share actionables with concerned teams. · Maintain and organize digital folders, file names, and access to key agreements and presentations. 📚 Legal & Documentation Support · Review basic contracts and NDAs for structure, key clauses, dates, and completeness. · Highlight missing terms, inconsistencies, or high-risk areas before sharing for legal vetting. · Maintain a tracker of signed contracts, validity, and renewals for vendors, clients, and partners. · Coordinate with external legal counsel for the execution of vendor/employee/client agreements. · Assist with compliance documentation and follow-ups when required. 📅 Weekly Responsibilities · Prepare a Weekly Founder Task Review Sheet: done/pending/owner/status. · Draft Founder’s notes for internal meetings, team celebrations, announcements, or townhalls. · Coordinate with department heads for updates, MBR decks, incentive notes, and hiring status. · Set up meetings with IPCs, key clients, investor connects, and internal leads with prep material. · Support LinkedIn content coordination (Founder’s posts, comments, DMs, replies if delegated). 📈 Monthly Responsibilities · Prepare a Monthly EA Report summarizing efficiency, closures, flagged issues, and upcoming goals. · Help prepare structured memos, investor decks, and client proposals with the Founder. · Review client agreements before sign-off—ensure correct company name, payment terms, timelines, and project references are updated. · Assist in filing and documenting project contracts, broker agreements, and rate cards. · Organize and archive Founder’s travel bills, reimbursements, vendor invoices, and legal records. ✉️ Content & Communication · Draft polished and professional communications: · Client onboarding/introduction emails · Investor updates and follow-ups · Legal notices (template-based) or reminders · Festival greetings / birthday notes / milestone announcements · Founder’s message for internal team celebrations or PR events ✅ Key Expectations · High reliability, high ownership, low follow-up execution style. · Clear articulation and structure in all outgoing documents and communication. · Strong judgment on when to escalate vs. when to self-handle. · High confidentiality and maturity in HR, legal, and founder-level discussions. 🚀 Growth Path Outstanding performance can lead to a promotion into a Chief of Staff / Business Manager role, handling: · Strategic cross-functional projects · Founder’s fundraise or pitch coordination · High-value client accounts · Department OKR reviews Show more Show less
