Executive Assistant to Managing Director

Location: Porur, Chennai (Work from Office ON:Y)

Experience: 3 years till 8 years.

Segment: Leading Cosmetics Manufacturer with 40 plus years industry presence.

Role Overview

The Executive Assistant will support the management team by handling day-to-day administrative,

operational, and coordination responsibilities. The role requires strong organizational skills, financial

diligence, and the ability to manage multiple stakeholders with accuracy and discretion.

Key Responsibilities

Administration & Secretarial Support

Handle secretarial and general administrative tasks, including correspondence, documentation, and

records management

Manage office facilities, vendors, and service providers to ensure smooth day-to-day operations

Meetings & Coordination

Coordinate schedules and logistics for internal and external review meetings

Prepare, record, and circulate meeting minutes; track action items and follow up to closure

Vendor & Facility Management

Identify new vendors, obtain quotations, compare costs, and coordinate onboarding

Liaise with existing vendors for renewals, service issues, and performance tracking

Invoice & Finance Operations

Verify and process general invoices with accuracy (pricing, GST, approvals)

Maintain a real-time Cost of Operations / Expense Tracker

Support basic finance coordination related to operational and administrative expenses

Audit & Compliance Support

Assist in marketing audits and internal reviews as and when required

Ensure proper documentation and data availability for audits

Job Types: Full-time, Permanent

Pay: ₹25,000.00 - ₹50,000.00 per month

Experience:

• Executive Assisant: 3 years (Preferred)

Work Location: In person