Executive Assistant to Managing Director

Overview We are seeking a highly organized, professional, and proactive Executive Assistant to support the Managing Director (MD) in daily operations, strategic initiatives, and administrative tasks.

Key Responsibilities Administrative Support:

• Provide high-level administrative support to the Managing Director, including managing calendars, scheduling meetings, and organizing travel arrangements.

• Screen and prioritize incoming communications (emails, calls, etc.) and respond on behalf of the MD as needed.

• Draft, proofread, and edit emails, reports, presentations, and other documents for the MD.

• Organize and maintain files, both physical and digital, ensuring documents are easily accessible.

Meeting And Event Coordination

• Schedule and organize meetings, ensuring the MD is well-prepared with necessary materials, agendas, and background information.

• Take minutes of meeting (MOM) and track follow-up actions to ensure timely completion of tasks.

• Coordinate internal and external events, including business travel, conferences, and company meetings.

• Organize and manage virtual and in-person events, presentations, and client meetings.

Project Management Support

• Assist the MD with project management tasks, including tracking progress, following up on deliverables, and providing status updates.

Communication Liaison

• Act as the primary point of contact between the MD and key internal/external stakeholders, including employees, clients, suppliers, and board members.

• Communicate and explain things effectively on behalf of the MD, ensuring clarity and professionalism in all interactions.

Travel And Logistics Coordination

• Manage the MD’s travel arrangements, including flights, accommodations, transportation, and itineraries.

• Prepare detailed travel itineraries and ensure all travel documents are in order.

• Organize and coordinate logistics for both domestic and international travel.

Time Management And Prioritization

• Ensure the MD’s schedule is optimized and efficiently managed, minimizing conflicts and ensuring timely follow-ups.

• Prioritize tasks and manage the MD’s time effectively, ensuring important matters receive the attention they need

Apply to join the Frontier Group

Job Types: Full-time, Permanent

Pay: ₹800,000.00 - ₹1,000,000.00 per year

Benefits:

• Health insurance
• Provident Fund

Application Question(s):

• How many years of experience do you have as an Executive Assistant / Personal Assistant supporting senior leadership (MD/CEO/Director)?
• Have you directly supported a Managing Director / CEO / CXO in your previous role?
• What is your current CTC?
• What is your expected CTC?

Work Location: In person