Executive Assistant to Chief Executive Officer

Location:

Type:

Reports To:

Compensation:

Your mission is to protect the CEO’s time, extend his bandwidth, and help drive execution across all departments without slowing down momentum. You’ll act as a trusted gatekeeper, communication bridge, and operational nerve center — enabling the company to scale faster and more profitably.

Time, Calendar & Energy Management

• Own the CEO’s calendar: Schedule deep work blocks, meetings, and non-negotiable reflection time
• Pre-read and prep materials ahead of meetings; debrief action items post-meeting
• Ruthlessly block distractions and low-ROI activities

Communication & Follow-up

• Draft, proofread, and send emails, messages, and meeting summaries on CEO's behalf
• Follow up with internal and external stakeholders to ensure tasks are on track
• Triage inbox and messages — escalate only what truly requires CEO input

Project Execution & Tracking

• Maintain execution dashboards, SOPs, checklists, and OKR progress across functions
• Ensure no follow-up gets missed — hold people accountable without CEO chasing
• Track campaign performance, content calendar, and funnel progress weekly

Reporting & Insights

• Pull weekly updates: revenue, cash, collections, CCC, margin tracker, sales performance
• Create short summaries/presentations of key business metrics every Monday
• Suggest optimizations or raise flags when you see bottlenecks

Marketing & Client Coordination

• Coordinate product launch activities (events, webinars, demos)
• Liaison with resellers and VIP clients: ensure materials are shared, questions answered, leads tracked
• Assist in organizing leads, outreach data, and CRM pipeline hygiene
  

You Are:

• Hyper-organized and obsessed with follow-ups and clarity
• Calm under chaos, don’t drop balls, and anticipate problems before they happen
• Comfortable with numbers, dashboards, and tools like Notion, Google Sheets, CRMs
• A fast, clear communicator with perfect written English and presentation skills
• Self-motivated, proactive, and don’t wait to be told what to do
• You care about the

  mission

  , not just the job title

Bonus if You Have:

• Prior experience supporting a Founder/CEO in a fast-growth startup
• Exposure to manufacturing, 3D printing, or SaaS
• Familiarity with tools like Notion, Airtable, Zoho, Canva, Mailchimp, Zapier, etc.
• Experience organizing events, managing vendors, or coordinating marketing funnels
  

“Why You?”

EA to CEO Application – [Your Name]