Executive Assistant

Executive Assistant – Head Office

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About the Company:

Meenaar Global Consultants LLP (MGC) is a leading inspection, technical assurance, and compliance consultancy serving the energy and infrastructure sectors. Since 2008, we’ve supported top-tier industrial clients through quality-focused project execution and engineering services. 

Job Summary:

We are looking for a proactive and dependable Executive Assistant to support the organization in steering high-value projects, business operations, and client engagements. This role goes beyond traditional administration—acting as a strategic enabler for leadership, ensuring smooth background operations, timely execution of follow-ups, and professional representation of the management office.

Key Responsibilities Area

• Assist management in day-to-day oversight of business operations, client deliverables, and project progress.
• Draft, review, and coordinate management communications, ensuring accuracy and professional alignment with company objectives.
• Manage leadership calendars, travel schedules, and stakeholder interactions.
• Record, prepare, and circulate Minutes of Meeting (MoM) for internal reviews, client meetings, and project discussions.
• Track agreed action items across projects, ensuring follow-up and closure within defined timelines.
• Support tender submissions, proposal documentation, and background research for EPCM/inspection projects.
• Supervise day-to-day office administration, vendor coordination, and documentation management.
• Maintain compliance-related records, inspection reports, and background operational files for leadership review.
• Liaise with finance, HR, and project teams to collate data required for leadership decisions.
• Prepare presentations, MIS reports, and dashboards for management and client reporting.
• Act as a central coordination point between leadership and functional teams (Operations, HR, Finance, Business Development).
• Handle sensitive information with discretion, integrity, and confidentiality.

Qualifications & Skills Required

• Bachelor’s degree in business administration, Commerce, Engineering, or related discipline.
• 2–5 years of experience as an Executive Assistant, preferably in EPCM, Oil & Gas, Infrastructure, or consulting domains.
• Strong organizational and project coordination skills with ability to multitask.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills.
• High degree of professionalism, discretion, and ability to work independently under pressure.

What We Offer

• Direct exposure to leadership decision-making in a global EPCM & inspection consultancy.
• Opportunity to work at the intersection of project execution, client relations, and business strategy.
• Competitive compensation and statutory benefits as per Indian labor laws.

Other Details:

• Workdays: Monday to Saturday 
• Travel: Short site visits may be required occasionally 

How to Apply:

Email your CV and a short cover letter to: careers@mgcllp.in

Subject:

Equal Opportunity Employer

MGC believes in building an inclusive workplace that welcomes talent from all backgrounds.