Executive Assistant

Role & responsibilities

• Manage daily, weekly and monthly schedule and organize calendar.
• Fixing up meeting with clients, appointments and internal meetings with staff.
• Arranging conference call, direct call and video calls meetings.
• Handle private and confidential documents as per the requirement.
• Arranging dairy, bills, legal documents etc.
• Preparing minutes of meeting (MOM).
• Checking mails, screening phone calls, arranging filling system etc.
• Assign task to employees given by Director and take follow up of the same till task done.
• Reminding the important task to the management.
• Work closely and interact with team members to organize and coordination for reports.
• Coordination with staffs, clients etc. regarding their compliance and works.
• Acting as chief of staff and related HR and admin work.
• Database management and files management.

Preferred candidate profile

• Female candidate preferred.
• Proven experience as an Executive Assistant or similar role.
• Minimum 5-7 years of relevant experience, in an owner-assisting role.
• Proficient in email management, Microsoft Word, Excel, typing, shorthand, and communication in Hindi, Gujarati, and English.
• Excellent organizational and time management skills.
• Strong interpersonal and communication skills.
• Ability to handle confidential information with discretion.
• Bachelor's degree or equivalent qualification.

Skills Required:

• Sincerity, honesty, strong follow-up skills, MS Word, Excel, typing, shorthand, and good communication in Hindi, Gujarati and English.

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