Job
Description
JLL supports the Whole You, personally and professionally.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
Job Description
Position Overview
Seeking a highly skilled Executive Assistant to provide comprehensive administrative support to senior leadership.
Key Responsibilities
Administrative Support
Manage complex executive calendars and scheduling
Coordinate meeting preparation, agendas, and materials
Handle confidential correspondence and communications
Process expense reports
Maintain organized filing and document management systems
Prepare reports, presentations, and executive briefings
Communication & Liaison
Serve as primary contact between executives and stakeholders
Screen and prioritize all incoming communications
Draft correspondence, memos, and professional documents
Facilitate cross-departmental communication
Handle client and partner inquiries professionally
Coordinate with external vendors and service providers
Project & Event Management
Support strategic initiatives and special projects
Coordinate cross-functional team activities
Plan and execute executive meetings and events
Manage conference and seminar logistics
Oversee office events and team activities
Travel & Logistics
Arrange complex domestic and international travel
Coordinate meeting logistics and venue bookings
Handle visa requirements and travel documentation
Manage last-minute changes and emergency arrangements
Process travel expense reconciliation
Coordinate ground transportation and accommodations
Required Qualifications
Education & Experience
Bachelor's degree preferred or equivalent experience
5+ years executive assistant experience
Corporate or professional services background preferred
C-level executive support experience advantageous
Technical Skills
Advanced Microsoft Office Suite proficiency
Video Conferencing platforms expertise
Expense management systems experience
Database and CRM navigation skills
Document management systems knowledge
Social media and digital communication tools
Core Competencies
Exceptional written and verbal communication
Outstanding organizational abilities
High discretion and confidentiality standards
Independent work capability with minimal supervision
Strong problem-solving and critical thinking skills
Professional demeanor and appearance
Multitasking and priority management expertise
Attention to detail and accuracy
Flexibility for extended hours when needed
Proactive and anticipatory approach
Preferred Qualifications
Commercial real estate industry experience
Project management tools proficiency
Multiple language capabilities
Event planning experience
Budget management skillsJob Description
Position Overview
Seeking a highly skilled Executive Assistant to provide comprehensive administrative support to senior leadership.
Key Responsibilities
Administrative Support
Manage complex executive calendars and scheduling
Coordinate meeting preparation, agendas, and materials
Handle confidential correspondence and communications
Process expense reports
Maintain organized filing and document management systems
Prepare reports, presentations, and executive briefings
Communication & Liaison
Serve as primary contact between executives and stakeholders
Screen and prioritize all incoming communications
Draft correspondence, memos, and professional documents
Facilitate cross-departmental communication
Handle client and partner inquiries professionally
Coordinate with external vendors and service providers
Project & Event Management
Support strategic initiatives and special projects
Coordinate cross-functional team activities
Plan and execute executive meetings and events
Manage conference and seminar logistics
Oversee office events and team activities
Travel & Logistics
Arrange complex domestic and international travel
Coordinate meeting logistics and venue bookings
Handle visa requirements and travel documentation
Manage last-minute changes and emergency arrangements
Process travel expense reconciliation
Coordinate ground transportation and accommodations
Required Qualifications
Education & Experience
Bachelor's degree preferred or equivalent experience
5+ years executive assistant experience
Corporate or professional services background preferred
C-level executive support experience advantageous
Technical Skills
Advanced Microsoft Office Suite proficiency
Video Conferencing platforms expertise
Expense management systems experience
Database and CRM navigation skills
Document management systems knowledge
Social media and digital communication tools
Core Competencies
Exceptional written and verbal communication
Outstanding organizational abilities
High discretion and confidentiality standards
Independent work capability with minimal supervision
Strong problem-solving and critical thinking skills
Professional demeanor and appearance
Multitasking and priority management expertise
Attention to detail and accuracy
Flexibility for extended hours when needed
Proactive and anticipatory approach
Preferred Qualifications
Commercial real estate industry experience
Project management tools proficiency
Multiple language capabilities
Event planning experience
Budget management skills
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL –
We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
