Excellent organizational and time management skills. Strong follow-up ability with persistence and tact. Proficiency in MS Office Suite (Excel, Word, PowerPoint, Outlook) and collaboration tools (Google Workspace, Teams, Zoom). Strong written and verbal communication skills. Ability to multitask and manage competing priorities. Discretion and professionalism in handling sensitive information. Self-motivated, proactive, and resourceful. Manage and coordinate the executives calendar, meetings, appointments, and travel arrangements. Track pending actions, ensure timely follow-up, and provide reminders to internal and external stakeholders. Draft, review, and manage correspondence, presentations, and reports on behalf of the executive. Maintain confidentiality of sensitive information and exercise discretion at all times. Serve as a point of contact between the executive and internal/external stakeholders. Prepare meeting agendas, record minutes, and ensure actionable items are completed on time. Monitor deadlines and commitments, escalating where necessary. Support in project coordination, ensuring timely updates and task closures. Handle office documentation, filing systems, and maintain records efficiently. Anticipate the needs of the executive and proactively manage priorities.
An office coordinator manages administrative tasks, coordinates office operations, and supports staff to ensure the smooth and efficient functioning of the workplace . Key responsibilities include handling communications, scheduling meetings, ordering supplies, and maintaining organized records. Essential skills for this role are strong communication, organization, time management, and proficiency with office software like Microsoft Office. Key Responsibilities Administrative Support: Perform various administrative tasks, such as managing emails, phone calls, and correspondence, and maintaining organized filing systems. Office Operations: Oversee office supplies, coordinate with vendors, and ensure facility maintenance. Scheduling & Coordination: Manage internal calendars, schedule appointments and meetings, and coordinate logistics for events or travel. Communication & Liaison: Act as a point of contact between departments, vendors, and clients, providing support and facilitating information flow. Visitor Management: Greet and assist visitors, clients, and vendors. Staff Support: Provide administrative support to staff, which may include assisting with onboarding new employees.
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