Executive Assistant

Role & responsibilities

Calendar and Schedule Management:

• EAs manage the executive's calendar, scheduling appointments, meetings, and travel arrangements.
• They prioritize and optimize the executive's time, ensuring efficient use of their schedule.
• This includes coordinating meetings, both internal and external, and managing all associated logistics.

2. Communication Management:

• EAs handle incoming and outgoing communications, including phone calls, emails, and correspondence.
• They may screen calls, respond to emails, and draft correspondence on behalf of the executive.
• They act as a point of contact for internal and external stakeholders, ensuring clear and effective communication.

3. Travel and Logistics:

• EAs arrange and coordinate travel arrangements, including flights, accommodations, and transportation.
• They may create itineraries and manage expense reports associated with travel.

4. Document and Information Management:

• EAs manage and organize documents, files, and data, ensuring they are easily accessible.
• They may conduct research, compile data, and prepare reports and presentations.
• They handle confidential information with discretion and maintain confidentiality.

5. Meeting Coordination:

• EAs prepare for meetings, including scheduling, reserving rooms, and preparing materials.
• They may take minutes during meetings and distribute them to relevant parties.

6. General Administrative Support:

• EAs assist with various administrative tasks, such as ordering supplies, managing office inventory, and overseeing general office operations.
• They may also assist with special projects, coordinating resources and tracking progress.

7. Liaison and Representation:

• EAs act as a liaison between the executive and other departments, teams, or external parties.
• They may represent the executive in certain situations, conveying information and facilitating communication.

8. Special Projects:

• EAs may be involved in special projects, assisting with research, analysis, and the development of presentations.
• They may also be involved in strategic planning and cross-departmental communication.

Interested can share CV to sheetal.k@talent21.in or contact 9281016261