36 Scheduling Meetings Jobs

As an administrative assistant, you will act as the primary contact and owner of coordinating tasks and administrative activities for the Managing Director. Your responsibilities will include managing calendars by scheduling meetings and appointments, handling global events such as Townhalls, OneIPB, Engage and Connect sessions, and online team engagement events. Additionally, you will be tasked with compiling and disseminating meeting documents, managing travel bookings and expense claims, tracking infrastructure and inventory for new joiners and leavers, opening IT support tickets, following up on support tickets, raising purchase orders for various items such as stationery, office equipment, licenses, and employee welfare items. You will also maintain email distribution lists, staff communications, and email broadcasts, as well as assist with seat planning and floor plan updates in database systems like dbMOVE. To excel in this role, you should have previous experience as an administrative assistant, preferably supporting senior stakeholders such as Managing Directors and Directors in onshore locations. A Bachelor's degree in Business Administration or an equivalent qualification/work experience is required. You should be a self-starter with strong analytical skills, excellent interpersonal and communication skills, and the ability to create presentations and reports. Strong organizational and planning skills are essential, along with proficiency in spreadsheets and basic database skills like data matching, data entry, and basic reporting. Knowledge of the banking and financial sectors is also beneficial. This is a full-time position with a day shift schedule and requires in-person work at the designated location. The application deadline for this position is 27/07/2025, and the expected start date is 04/08/2025.,

The ideal candidate will provide top-level assistance for high-level executives. You should be well-organized and comfortable scheduling meetings and responding to emails on behalf of the executive. Additionally, you should be capable of drafting documents and assisting with meeting preparations as required. Responsibilities Calendar management for executives Assist executive in preparing for meetings Respond to emails and document requests on behalf of executives Draft slides, meeting notes, and documents for executives Qualifications Bachelor's degree or equivalent experience Proficient in Microsoft Office suite Experience in managing multiple priorities, administrative coordination, and logistics Well-organized, detail-oriented, ability to multi-task with excellent follow-up skills Strong written and verbal communication skills This is a full-time on-site job in Chandigarh that involves occasional travel within India and overseas. The role entails being the Executive Assistant to the COO, functioning as the right hand of the COO. We are seeking an extremely talented, multitasking individual with a smart personality and excellent communication skills for a well-reputed education firm in Chandigarh. Local candidates are preferred. The candidate must be familiar with various activities such as calendar management, communication, travel arrangements, meetings, research, administrative tasks, event planning, record-keeping, gatekeeping, and briefings. A great opportunity awaits for deserving candidates! Please send your CV or contact us at 8437825034 for further information.,

As an intern at our company, you will be responsible for conducting legal research, analysis, and documentation. Your tasks will include drafting contracts, handling court filings and hearings, as well as maintaining case records, files, and databases. It is essential to stay updated with both domestic and international laws, especially in the areas of blockchain, crypto, and web3 laws. You will have the opportunity to enhance your skills by conducting legal research on various topics and compiling information to support legal analysis and decision-making. Additionally, you will develop the ability to draft a diverse range of legal documents crucial for different legal aspects. This includes but is not limited to Civil/Criminal Complaints, Petitions, Agreements, HR/Legal Documentation, and various other agreements such as SAFTs, EULAs, and Privacy Policies. In this role, you will also be responsible for scheduling meetings, appointments, and conference calls for the legal team. This includes coordinating internship interviews, client calls, and internal team discussions. Efficient handling of incoming and outgoing communication, such as emails, phone calls, and messages with professionalism and confidentiality, is crucial. Furthermore, you will be required to perform essential legal tasks like court filings, organizing and maintaining case records, files, and databases. Maintaining strict confidentiality and discretion in handling sensitive legal information and documents is of utmost importance. You should be adaptable to changing priorities and manage multiple tasks efficiently to meet deadlines. Our company, known as "Is It Legal Sid", operates globally across various sectors like finance, tech, web3, aviation, litigation, and arbitration. We are a team of professionals with exceptional problem-solving abilities, fueled by curiosity. We offer accelerated learning, thorough training, and growth opportunities to individuals who are eager to learn and grow.,

The role involves providing essential support to the organization by managing daily tasks, facilitating communication, and ensuring smooth office operations. Responsibilities include scheduling meetings, managing records, coordinating communications, and assisting with various office-related duties. Maintaining supplies, managing facilities, and ensuring a clean and organized workspace is also a key aspect of the role. The position requires the maintenance of both physical and digital records, including files, databases, and other important documents. Additionally, identifying and implementing improvements to dispatch systems and procedures is part of the responsibilities. Coordination with different departments to ensure smooth operations is essential for effective functioning. Interested candidates can contact the organization on 7623002277. Job Types: Full-time, Permanent Benefits: - Cell phone reimbursement - Leave encashment - Paid sick time - Provident Fund Schedule: Day shift Work Location: In person,

You will be responsible for answering, forwarding, and screening phone calls, checking, sorting, and forwarding emails, scheduling meetings/interviews, maintaining the database by entering, verifying, and backing up data, managing the administration and supplies of the firm, tracking time sheets of all employees, and maintaining various registers and records of the firm. The ideal candidate should have completed B.Com/M.Com, with at least 1 year of prior experience as a receptionist. Proficiency in Microsoft applications including Word, Excel, and Outlook is required. Excellent written and verbal communication skills are essential, along with the ability to maintain a positive attitude. Fluency in Gujarati, English, and Hindi is mandatory. Freshers are welcome to apply, although experienced individuals are preferred. Please note that only candidates based in Ahmedabad should apply. This is a full-time position. A Bachelor's degree is preferred for education qualifications, and candidates with a total work experience of 1 year are preferred. The work location is in person.,

Response for cold calling, lead generation, Sales. Increase prospect database with continuous Research Maintain an accurate and updated database all time Identify and develop sources of Potential clients by involving into cold callings and scheduling meetings. Develop and maintain relationships with the prospects/ client with a go- getter attitude

You will be working as a Personal Assistant at Arthat Architecture, located in Anand, Gujarat. Your primary responsibility will involve supporting a practicing Architect in various tasks related to designing and building homes, flats, commercial complexes, and interiors. Your role will require handling administrative duties, coordinating meetings, and occasional site visits. Your key responsibilities will include managing incoming and outgoing calls professionally, organizing calendars, scheduling meetings, and booking appointments. You will also be responsible for liaising with clients, vendors, and contractors, attending site visits for basic supervision, maintaining project records and documentation, preparing reports and letters using MS Word, and managing Excel sheets for project updates and expenses. Additionally, you will assist in following up with suppliers, manage email correspondence, and perform other administrative tasks as needed. To qualify for this position, you should have a minimum educational qualification of 12th pass or graduate in any stream. Proficiency in Gujarati, Hindi, and basic English along with MS Word and Excel skills is required. The ideal candidate should possess excellent communication skills, be able to multitask effectively, and exhibit good time management. You should also be presentable, polite, punctual, and willing to travel for local site visits within Anand and nearby areas. Prior experience in a similar role will be advantageous. Working with Arthat Architecture will provide you with hands-on exposure to architectural and interior design projects, offering a valuable learning experience in a dynamic and creative work environment. You can expect a flexible and supportive working culture that encourages growth and development. Your skills in administrative tasks, multitasking, project coordination, Excel, time management, communication, calendar management, and scheduling will be essential to excel in this role.,

As a part of this role, you will be responsible for designing and posting banners for social media platforms, handling both incoming and outgoing calls, managing emails, and scheduling as well as attending meetings. Your duties will include answering phones, managing incoming and outgoing mail, social media, and emails. Additionally, you will be expected to file and organize records, invoices, and other documents, schedule meetings and events, prepare agendas, and handle expense reporting and invoicing. To excel in this position, proficiency in office software is required along with strong interpersonal and communication skills.,

Responsibilities: * Schedule meetings & manage pipeline * Generate leads through cold calling & direct marketing * Increase revenue through outside sales activities * Meet sales targets within industry Travel allowance Health insurance Sales incentives Performance bonus Leave encashment Gratuity Provident fund

As an Executive Assistant to the Principal, your primary role will involve providing efficient administrative and secretarial support. You will be responsible for managing the Principal's schedule, handling incoming calls, and coordinating meetings with staff and parents. Additionally, you will be required to prepare meeting minutes, organize appointments, and assist in managing the Principal's correspondence. Your duties will include screening and directing phone calls and emails on behalf of the Principal, ensuring that only relevant and important calls are transferred. You will also be tasked with maintaining an up-to-date diary, scheduling events and appointments, and providing necessary documentation and support for meetings. Furthermore, you will be responsible for managing the Principal's filing system, handling mail correspondence, and producing required documentation within tight deadlines. Your role will also involve assisting the Human Resources department and contributing to the overall administrative efficiency of the school. The ideal candidate for this position should have a minimum of 2 years of experience in administration or a schooling environment. In return, you will receive benefits such as Employee State Insurance, Provident Fund, and training opportunities. This is a full-time position that requires your presence on-site at the school's location.,

As a member of our team at Brudite Private Limited, your role will involve a diverse set of responsibilities aimed at enhancing our brand presence and engagement with various communities. You will play a crucial role in organizing workshops, seminars, local meetups, and events across different states. Additionally, you will be responsible for creating and managing our College ambassador program to expand our reach within educational institutions. Community building is a key aspect of this role, involving active engagement on platforms such as Reddit, Quora, StackOverflow, Medium, and Discord. You will also be tasked with collaborating with tech and AI influencers to promote our brand and services effectively. In terms of outreach and networking, you will be expected to engage in cold calling, mailing, and scheduling meetings to establish connections with potential clients. Moreover, you will oversee paid advertising campaigns on Google and Meta platforms to drive visibility and engagement. Building strategic partnerships with colleges and small to medium-sized companies will be a core part of your responsibilities, requiring effective communication and negotiation skills. Your ability to work closely with the development team to ensure client expectations are met will be crucial to our success. Furthermore, your role will involve implementing product marketing strategies through strong communication and proactive initiatives. Your dedication to exploring new avenues in software development and commitment to customer satisfaction will align with our company's values and objectives.,

As a Professional Executive Assistant with 4-10 years of experience, you will be responsible for providing administrative support to the executives team. This includes preparing presentations and other documents to assist in their day-to-day operations. You will play a crucial role in supporting the C Level Executives by managing their calendars, scheduling meetings, and coordinating travel arrangements. Handling confidential and sensitive information will be a key part of your role, and you are expected to maintain the highest levels of discretion and confidentiality at all times. Your ability to facilitate smooth communication and collaboration between the C Level Executive and various departments will be essential for the efficient functioning of the organization. Your responsibilities will also include organizing annual general meetings, board meetings, and other key events. This will involve compiling meeting agendas, distributing supporting materials, and ensuring that all necessary arrangements are made for successful events. Effective management of email correspondence is crucial for enhancing business processes, and you will be expected to handle this task efficiently. Additionally, you will be responsible for coordinating and monitoring project timelines and progress. Ensuring that deadlines are met and documentation is accurate will be a key part of your role. Furthermore, delivering project updates to the executive team to maintain alignment and keeping stakeholders informed will be essential for the successful completion of projects. Your attention to detail and organizational skills will be critical for the smooth functioning of the executive office.,

Responsibilities: * Manage office operations: scheduling meetings, documentation, ERP implementation * Coordinate with teams: quotations, communication, follow-ups Provident fund

You will be responsible for designing and posting banners for social media, handling incoming and outgoing calls, managing incoming and outgoing emails, as well as scheduling and attending meetings. Additionally, you will be tasked with answering phones, managing incoming and outgoing mail, social media, and emails, filing and organizing records, invoices, and other documents, scheduling meetings and events, preparing agendas, and handling expense reporting and invoicing. To excel in this role, you should have proficiency in office software and possess strong interpersonal and communication skills.,

The role requires you to schedule meetings, record minutes, and maintain records efficiently. You will be responsible for managing NDAs, contracts, estimates, and internal records. Additionally, updating and maintaining employee and client records will be part of your daily tasks. You will coordinate with employees on administrative tasks, manage leaves, and regularization for all staff. Handling travel arrangements, bookings, and logistics is also a key part of the role. Moreover, you will be managing office supplies and inventory, overseeing office maintenance and couriers, as well as printing, sealing, signing, and ensuring compliance with company policies. Supporting HR functions and company policies will be an essential aspect of your responsibilities. The ideal candidate should possess 0-6 months of administrative experience. Only graduates are eligible for this position; candidates currently pursuing studies will not be considered. Proficiency in MS Office, especially Excel, is required. Good written and verbal communication skills are essential. You should be able to work both independently and in a team. This is an in-office role with a 6-day workweek. The stipend for the internship is structured as follows: - First 3 Months: 15,000 - Next 3 Months: 20,000 Salary revision after 6 months will be based on performance. Immediate joiners will be given preference for this opportunity. This is an internship position with a contract length of 6 months. The work schedule is during the day shift. The work location is in person, and the application deadline is 20/03/2025. Please indicate if you are willing to work from the office 6 days a week when applying for this role.,

Key Responsibilities Handle lead generation Scheduling meetings Developing sales [pipeline Maintaining and generating database of prospective clients About Company: Traverse Strategy Consultants is a boutique research & consulting firm providing a strong research arm to its clients globally. Established in the year 2013, we have steadily grown to be a trusted partner for our clients, and with our accurate and ever-growing knowledge of the markets, we are able to provide a local as well as a global perspective at every stage of our work. Our proven ability to deliver actionable insights and partner as a solutions architect for our clients makes us the preferred research partner for leading global and local brands. We promise outstanding value for your research investment.,

Manage calendars, meetings, appointments, and travel arrangements. Coordinate with internal teams, clients, and vendors on behalf of the executive. Prepare reports, presentations, and communication materials. Handle confidential information with discretion. Follow up on tasks, emails, and project updates. Assist in day-to-day operations and personal tasks as required. Maintain proper documentation and records. Support in marketing campaign coordination and client follow-ups. Track deadlines and ensure timely execution of key deliverables.

As a candidate for this position, you will be responsible for a variety of duties and responsibilities which include tendering, maintaining records, processing and managing data entry tasks, document filing and record-keeping. Additionally, you will be involved in conducting market research, gathering and analyzing research data, as well as scheduling meetings, events, appointments, and travel arrangements. It is crucial to ensure the confidentiality and security of sensitive information at all times. The ideal candidate should be a graduate with good computer skills and proficiency in MS Office. Strong communication skills are essential for this role. This is a full-time position with a day shift schedule. A Bachelor's degree is preferred for this position. Candidates with at least 1 year of total work experience, including experience in campaign management, sales, and management, are preferred. If you possess these qualifications and are looking for a challenging opportunity in a dynamic work environment, we encourage you to apply for this position.,

Job Title: Personal Assistant (PA) Location: Bangalore (Yeshwantpur) Job Type: [Full-time] Work From Office Reports to: Legal head/CEO/CFO Job Summary: We are seeking a highly organized and proactive Personal Assistant (PA) to provide comprehensive support to [Executive/Managers Title]. The ideal candidate will be detail-oriented, resourceful, and capable of handling a wide range of administrative and personal tasks in a fast-paced environment. Key Responsibilities: l Manage and maintain executive’s calendar, schedule meetings, appointments, and travel arrangements. l Act as the first point of contact for internal and external communications. l Prepare reports, correspondence, presentations, and other documents. l Organize and maintain files and records, both digital and physical. l Handle confidential information with integrity and discretion. l Coordinate logistics for meetings, events, and conferences. l Run errands and assist with personal tasks as required. l Monitor and respond to emails, calls, and messages on behalf of the executive. l Maintain office supplies and ensure the smooth operation of daily tasks. Requirements: l Proven experience as a Personal Assistant, Executive Assistant, or similar role. l Excellent written and verbal communication skills. l Strong organizational and multitasking abilities. l Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and other relevant software. l Ability to work independently with minimal supervision. l Discretion and confidentiality are a must. l A positive attitude and flexibility to handle a dynamic workload. Preferred Qualifications: l Bachelor’s degree or equivalent. l Experience in [industry-specific experience if needed, e.g., tech, finance, etc.]. l Familiarity with travel booking and event coordination platforms.

Schedule and Coordinate meetings & appointments Maintain executive's agenda Receive, screen & redirect phone calls to the appropriate parties Arrange travel plans, including transportation, accommodation & itineraries Prepare invoice, travel expenses

Responsibilities: Generate sales through outbound calling & CRM management Execute digital marketing campaigns on social media & email Close deals with strong selling skills Invoicing, quotation management Sales incentives

Location: Ahmedabad Experience: 35 Years Preferred Education: Graduate / Postgraduate (Any Discipline) Position Overview We are seeking a highly organized, proactive, and resourceful Executive Assistant to support the Director in managing daily business operations, scheduling, travel, and high-level administrative activities. This role demands absolute confidentiality, executive presence, and superior coordination abilities to facilitate effective functioning of the executive office. Key Responsibilities Manage the Director’s calendar, including scheduling and confirming appointments, meetings, and conferences. Coordinate complex travel itineraries—flight bookings, visa processing, hotel reservations, and ground transportation. Organize internal and external meetings, ensuring appropriate agenda preparation, documentation, and follow-up. Screen emails, phone calls, and correspondence; draft responses where necessary. Prepare high-quality reports, business presentations, and briefing materials. Act as a liaison between the Director and internal departments or external stakeholders. Track project milestones, action points, and deadlines, ensuring timely follow-ups. Handle administrative duties such as expense reports, office logistics, and vendor coordination related to the Director’s office. Key Requirements Bachelor’s or Master’s degree in any discipline from a recognized institution. Minimum of 3 years’ experience supporting C-level executives. Excellent written and verbal communication skills. Strong planning, organizational, and multitasking abilities. Discretion and professionalism in handling confidential information. Proficient in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word) and collaboration platforms (Teams, Zoom). Ability to work under pressure and adapt to shifting priorities with minimal supervision. Preferred Qualifications Prior experience supporting Directors or senior leadership in a corporate setting. Understanding of executive-level protocols, business etiquette, and reporting formats. Flexibility to work beyond business hours and manage time-sensitive responsibilities as required.

Location: Ahmedabad Experience: 35 Years Preferred Education: Graduate / Postgraduate (Any Discipline) Position Overview We are seeking a highly organized, proactive, and resourceful Executive Assistant to support the Director in managing daily business operations, scheduling, travel, and high-level administrative activities. This role demands absolute confidentiality, executive presence, and superior coordination abilities to facilitate effective functioning of the executive office. Key Responsibilities Manage the Director’s calendar, including scheduling and confirming appointments, meetings, and conferences. Coordinate complex travel itineraries—flight bookings, visa processing, hotel reservations, and ground transportation. Organize internal and external meetings, ensuring appropriate agenda preparation, documentation, and follow-up. Screen emails, phone calls, and correspondence; draft responses where necessary. Prepare high-quality reports, business presentations, and briefing materials. Act as a liaison between the Director and internal departments or external stakeholders. Track project milestones, action points, and deadlines, ensuring timely follow-ups. Handle administrative duties such as expense reports, office logistics, and vendor coordination related to the Director’s office. Key Requirements Bachelor’s or Master’s degree in any discipline from a recognized institution. Minimum of 3 years’ experience supporting C-level executives. Excellent written and verbal communication skills. Strong planning, organizational, and multitasking abilities. Discretion and professionalism in handling confidential information. Proficient in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word) and collaboration platforms (Teams, Zoom). Ability to work under pressure and adapt to shifting priorities with minimal supervision. Preferred Qualifications Prior experience supporting Directors or senior leadership in a corporate setting. Understanding of executive-level protocols, business etiquette, and reporting formats. Flexibility to work beyond business hours and manage time-sensitive responsibilities as required.

Designation - Associate / Senior Associate Skill - Executive Assistant Experience - 2-6 Years Responsibilities- Calendar & Meeting Management: Coordinating with attendees on meetings and managing meeting calendars Following up and scheduling finalized meetings, liaising with stakeholders Organizing transportation and taking meeting notes for online meetings Liaising with stakeholders Travel Management: Flight scheduling & bookings, and hotel reservations Organizing airport transfers and restaurant reservations Expense Management Processing invoices, refunds, and reimbursements through ERP platforms Coordinating with stakeholders for approvals Handling credit card settlements and managing online purchases Other Admin Support Documenting processes based on preferences and priorities Collating reports and entering data into the ERP systems Other day-to-day Operational support Key Competencies: Graduate/ post-graduation or equiv. qualification 2-6 years of experience as executive assistant Excellent written and spoken communication skills with experience in client relationship management Should be able to work independently with minimal guidance as the job requires working with senior leadership team at the clients end Should be well versed with MS Office suite specially Outlook, Microsoft Excel, Power Point, Word, etc. Experience ERP tool like Workday, NetSuit, MS Dynamics, etc. Working knowledge of travel and expense management

Job Title: Personal Assistant to CMD Company: Premsons Motor Udyog Pvt. Ltd. (Authorized Dealership of Maruti Suzuki) Location: Ranchi, Jharkhand Salary: 25,000 per month + Incentives Experience Required: Minimum 5 Years in a similar role Eligibility: Both Male & Female Candidates Job Responsibilities: Manage the CMDs schedule including appointments, meetings, and travel arrangements. Draft and respond to official correspondence and emails in professional English. Maintain files, records, and documentation with high levels of confidentiality. Ensure timely follow-ups, reminders, and task tracking for CMD. Key Skills: Excellent verbal and written communication skills in English Proficient in MS Excel, Outlook, and email drafting Strong organizational and time management abilities Attention to detail and ability to multitask Professional demeanor and ability to handle confidential matters with discretion Perks & Benefits: Incentive-based performance recognition Opportunity to work directly with top leadership Professional work environment