14 Scheduling Meetings Jobs

. We’re looking for an Executive Assistant for a reputed real estate firm based in Mangalore Excellent communication and coordination skills Real Estate or related industry experience preferred

Role & responsibilities Greeting clients and visitors with a positive and helpful attitude. Answering, screening, and forwarding phone calls in a professional manner Maintaining visitor logs and security protocols Assisting with administrative tasks, including copying, taking notes, and making travel plans. Scheduling appointments Maintaining a clean and safe reception area. Directing visitors by maintaining employee and department directories Preferred candidate profile Minimum Graduation: Candidates must hold a bachelor's degree. Communication Skills: Excellent command of English, both spoken and written, is crucial. Appearance: Candidates should present a professional and well-groomed appearance. Technical Proficiency: A good understanding of MS Office applications (Word, Excel, Outlook) is required. Experience: A minimum of 1 to 3 years of experience in a similar role.

Providing high-level administrative support to the management for professional and personal works and help them achieve aspirational goals for the organization and individually .

Sales lead generation, client meetings, quotations, site coordination, order closure, payment follow-up, client retention, reporting, production & dispatch coordination, exhibitions, and feedback. - Travelling to PAN India (Male candidates)

Role & responsibilities Generate leads through market research (internet, social media, contacts, etc.). Undertake calls to contacts/clients to schedule meetings (both domestic and international). Prepare meeting schedules for the relevant partners (for domestic and international meetings). Source contact details/information to arrange meetings. Maintain records/data of daily work and ensure regular updates. Present weekly reports of prospective clients during review meetings. Follow up regularly and develop strategies to pursue opportunities to closure. Source information on conferences, workshops, and trade bodies for speaking or participation opportunities by partners/lawyers. Preferred candidate profile Generate leads through market research (internet, social media, contacts, etc.). Undertake calls to contacts/clients to schedule meetings (both domestic and international). Prepare meeting schedules for the relevant partners (for domestic and international meetings). Source contact details/information to arrange meetings. Maintain records/data of daily work and ensure regular updates. Present weekly reports of prospective clients during review meetings. Follow up regularly and develop strategies to pursue opportunities to closure. Source information on conferences, workshops, and trade bodies for speaking or participation opportunities by partners/lawyers.

We are hiring at Rainbow Group of Companies! Job role : EA to CEO (Male) Experience : minimum 4 years as an EA Work days : Monday to Saturday Timings: 10:00AM to 8:00PM An EA to CEO job typically involves providing comprehensive administrative and executive support to the CEO, including managing schedules, coordinating meetings, handling correspondence, and ensuring smooth operations, often with a focus on confidentiality and discretion. Key Responsibilities and Tasks: Scheduling and Calendar Management: Managing a complex and often demanding calendar of appointments, meetings, and travel arrangements. Ensuring all meetings are arranged effectively and the CEO has the necessary background information. Prioritizing and managing competing demands from internal and external stakeholders. Communication and Correspondence: Handling incoming and outgoing communications, including emails, phone calls, and correspondence. Drafting and composing professional emails and correspondence on behalf of the CEO. Screening emails and managing the flow of information to the CEO. Travel and Logistics: Planning and coordinating travel arrangements, including flights, accommodations, and transportation. Preparing travel itineraries and ensuring the CEO has all necessary documents. Meeting and Event Management: Arranging and coordinating meetings, conferences, and events. Preparing agendas, taking minutes, and following up on action items. Administrative Support: Providing general administrative support, such as filing, data entry, and maintaining records. Preparing reports, presentations, and memos. Managing the CEO's office operations and ensuring smooth workflow. Confidentiality and Discretion: Maintaining strict confidentiality and discretion with all sensitive information. Handling confidential matters with professionalism and tact. Project Management: Taking ownership of specific projects to support the CEO and COO in the delivery of their work. Monitoring and tracking various projects and tasks to ensure timely completion. Liaison and Relationship Management: Serving as a liaison between the CEO and other stakeholders, including board members, staff, and external contacts. Building and maintaining strong relationships with key stakeholders. Other Duties: Assisting with special projects and ad-hoc requests as needed. Performing other duties as assigned by the CEO

providing management top-level support in both their personal and professional activities and helping them in achieving their aspirational goals for both the organization and individuals.

Assist in developing, updating and customising training modules including ppts and e-learning content. Assist in designing visually appealing, structured, and easy-to-understand PPTs for various training programs. Manage training logistics, including scheduling, sending invitations, coordinating, venue, materials, and attendance tracking. Ensure smooth technical execution of virtual trainings (e.g. screen sharing, recording sessions, resolving connectivity issues). Assist in uploading course materials and assessments on the Learning Management System. Maintain L&D records, track employee participation, and generate reports on training completion. Gather feedback and analyse training impact through surveys, assessments, and post-training evaluations, when required. Assist in delivering and facilitating training sessions, when required. ts

Responsibilities combining front-desk duties with administrative support tasks. Here's a breakdown of the typical responsibilities: Receptionist Responsibilities: Greeting Visitors - Welcome clients, guests, and employees warmly and professionally. Answering Calls - Manage incoming calls, route them appropriately, and take messages when needed. Managing Front Desk - Keep the reception area clean, organized, and presentable. Handling Inquiries - Provide accurate information about the company and its services. Visitor Management - Maintain a log of visitors and issue visitor badges as required. Administrative Responsibilities: Office Coordination - Assist in day-to-day office operations such as filing, organizing documents, and managing supplies. Scheduling Meetings - Organize appointments, meetings, and conference room bookings. Data Entry - Maintain databases, records, and spreadsheets accurately. Correspondence Handling - Draft and send emails, letters, and other forms of communication. Support to Other Departments - Provide clerical support to HR, finance, or other teams when needed. Managing Office Supplies - Monitor and reorder stationery and pantry supplies. Documentation - Handle scanning, photocopying, and managing both physical and digital filing systems. Qualification Academic Degree with atleast 3 yrs experience Technical / Professional Good speaking English, Good communication, presentable Compensation- Competitive Salary as per market standards and based on your expertise

Key Responsibilities: Administrative Support: Manage and maintain the USG's calendar, including scheduling meetings, appointments, and travel arrangements. Handle incoming and outgoing communications on behalf of the USG, including emails, phone calls, and correspondence. Prepare documents, presentations, and reports for meetings, ensuring all materials are accurate and prepared in advance. Coordinate internal and external meetings, ensuring that all logistical aspects are taken care of, including venues, agendas, and participant communication. Documentation and Reporting: Assist in preparing briefing materials, reports, and memos as required by the USG for meetings or projects. Compile and track information related to ongoing projects and ensure deadlines are met. Maintain filing systems and ensure that records and documents are properly organized and easily accessible. Research & Information Gathering: Conduct research and gather relevant information for the USG's decision-making processes. Stay updated on internal and external developments relevant to the USGs work and provide summaries or analysis as needed. Provide support with the preparation of speeches, presentations, and talking points for the USG.

Assist Director |reports, emails calls appointments| Filling| Data Exp.| Dom- International travel work| Agent Itinerary & logistics| Bills Pay Membership fees, vendors, utility bills, maintenance, rent| Online Banking| Investment| Loan| Mediclaim| Required Candidate profile Any Graduate with relevant experience , Real Estate background will be additional Benefit. Perks and benefits PF, Leaves, Bonus, Mediclaim Insurance etc

Role & responsibilities: Outline the day-to-day responsibilities for this role. Preferred candidate profile: Specify required role expertise, previous job experience, or relevant certifications. Perks and benefits: Mention available facilities and benefits the company is offering with this job.

Assisting MD and handling day to day secretarial activities, giving administrative support, travel management, co-ordination with departments, handling personal work of MD. Organizing & coordinating external communication. Ability to multitask. Required Candidate profile Preference given to woman candidate. Graduate / Post Graduate/ MBA. Excellent written and verbal communication skills. Proficiency in using MS Office. 5-7 years' experience in similar profile.

Hiring Executive HR & EA experienced in HR Operations & Administration Job Location-Gurgaon 5 days working (Monday to Friday) Shift Time - 12pm to 9pm Work Mode - Hybrid Please Note - Candidate should be in Delhi NCR While working from office the candidate may leave from office by 6.30-7pm Should have own Laptop & Wi-Fi setup to Work from Home Perks: Hybrid mode, 5 Days Working, health & life insurance. Required Experience - 1 year in HR (Recruitment & Operations) Key Responsibilities: Provide high-level administrative support to the CEO, including managing calendars and scheduling meetings. Prepare reports, presentations, and correspondence as needed. Serve as the primary point of contact for internal and external stakeholders on behalf of the CEO. Manage HR-related tasks, including employee onboarding/offboarding, maintaining employee records, and coordinating with outsourced HR services. Prepare the inputs and share with outsourced vendor, check payroll and other payroll related reports Assist with performance management processes, employee engagement initiatives, and basic HR policy administration. Assist with Vendor management and acting as a liaison to share the information and getting tasks completed in a timely manner Support project management efforts by tracking deadlines, coordinating cross-functional activities, and ensuring timely follow-ups. Handle confidential information with the utmost discretion. Perform ad-hoc tasks and special projects as assigned by the CEO To Apply - Interested Candidates can share their CV on PDeshkar@helionext.com or reach at 9172780989