Seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to senior executives in a fast-paced commercial real estate environment. This role requires exceptional calendar management skills, discretion, and the ability to anticipate leadership needs while managing multiple priorities.

Key Responsibilities Calendar & Schedule Management

Strategic Calendar Planning : Coordinate complex schedules across multiple time zones, prioritizing high-impact meetings and strategic initiatives
Meeting Coordination : Schedule internal/external meetings, client presentations, board meetings, and industry events
Travel Integration : Seamlessly incorporate travel schedules, allowing for preparation time and time zone adjustments
Conflict Resolution : Proactively identify and resolve scheduling conflicts, proposing alternative solutions
Meeting Preparation : Prepare agendas, briefing materials, and ensure all necessary resources are available

Administrative Excellence

Communication Management : Screen and prioritize emails, calls, and correspondence
Document Preparation : Create presentations, reports, and executive communications
Expense Management : Process expense reports and manage budgets for executive activities
Confidentiality : Handle sensitive information with utmost discretion and professionalism

Stakeholder Coordination

Internal Liaison : Coordinate with various departments, teams, and regional offices
Client Relations : Interact professionally with high-profile clients, investors, and industry partners
Board Support : Assist with board meeting preparations and follow-up activities

Required Qualifications

Bachelors degree preferred
5+ years of executive assistant experience, preferably in CRE, finance, or professional services
Advanced proficiency in calendar management systems (Outlook, Google Calendar)
Excellent written and verbal communication skills
Strong attention to detail and organizational abilities
Ability to work independently and handle confidential information

Preferred Skills

Experience with CRE industry terminology and processes
Project management capabilities
Proficiency in presentation software and document management systems

Compensation & Benefits

Competitive base salary commensurate with experience
Comprehensive benefits package
Professional development opportunities
Flexible work arrangements

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