Executive Assistant

Job Description

Elastic, the Search AI Company, enables everyone to find the answers they need in real time, using all their data, at scale — unleashing the potential of businesses and people. The Elastic Search AI Platform, used by more than 50% of the Fortune 500, brings together the precision of search and the intelligence of AI to enable everyone to accelerate the results that matter. By taking advantage of all structured and unstructured data — securing and protecting private information more effectively — Elastic’s complete, cloud-based solutions for search, security, and observability help organizations deliver on the promise of AI. What is the Role We are seeking a highly skilled and organized professional to join our dynamic team as the Executive Assistant to support 2 regional business heads part of the International region leadership team. In this pivotal role, you will provide comprehensive administrative support to our leaders, playing a crucial part in optimizing their productivity and efficiency. The successful candidate will excel in managing complex calendars, orchestrating high-level meetings, and maintaining a proactive approach to anticipating the needs of the leaders. As the primary gatekeeper and liaison, you will be responsible for fostering seamless communication within the executive team and across the organization. This position demands a polished individual with exceptional communication skills, the ability to handle confidential information with utmost discretion, and a keen eye for detail. If you thrive in a fast-paced environment, possess impeccable organizational and multitasking abilities, and are ready to contribute to the success of a growing company, we invite you to apply for this exciting opportunity. In your role, you will experience Elastic’s unique culture. Elastic culture is built on a set of shared values, called our Source code (https://www.elastic.co/about/our-source-code), that are rooted in diversity, autonomy, authenticity and flexibility. Elastic is distributed by design and believes that where you do your work doesn't impact your performance and the company policies and values revolve around how to best work when Elasticians are spread around the world. What You Will Be Doing You will work independently, manage multiple tasks and projects with competing priorities and deadlines, and screen and prioritize communications from external and internal sources. You will also be a part of a small, collaborative EA team who brainstorms, helps each other, and collaborates to ensure our executives are focusing on what they need to focus on This position requires the capacity to work successfully in a team environment while staying connected to business priorities and maintaining a comprehensive awareness of the organization Read, respond, and escalate emails Maintain dynamic calendars; handle travel arrangements domestically and internationally, with a high-standard of accuracy Handle details and projects that may be confidential and time sensitive with minimal guidance Maintain a high level of integrity and discretion in handling confidential information while working with senior professionals inside and outside the company Balance multiple priorities and shifting demands with accuracy and flexibility while anticipating and resolving issues Coordinate and prepare for executive and company meetings and conference calls, including arrangement of logistics, meeting space, communications and catering Produce highly accurate work with excellent discretion, judgment, tact and flexibility Prepare and submit accurate expense reports Engage in administrative tasks related to execution, distribution and organization of legal documents What You Bring Organized, innovative, knowledgeable, and forward-thinking when it comes to ensuring smooth operations for the executive you support Proactively work with a strong sense of urgency. You take ownership, have a bias for action, are customer-service oriented, and can meet tight deadlines. Flexibility is key and you can switch gears at a moment’s notice 5-7 years executive level support required (mandatory) Bachelor’s degree preferred Extremely strong project and time management skills; detail-orientation with the ability to multi-task and prioritize workload Able to recognize and appropriately handle highly sensitive and confidential material and information Excellent follow-up and follow through with ability to stay on top of and anticipate competing and changing priorities Work independently, show initiative, problem solve and take ownership of all projects and assignments to achieve positive results Able to make independent and effective decisions Excellent listening and interpersonal skills and can communicate with discretion, diplomacy and tact Proficiency with MS Word, Excel, PowerPoint, and GSuite required; Concur a plus A sense of humor and ability to roll with the punches Additional Information - We Take Care Of Our People As a distributed company, diversity drives our identity. Whether you’re looking to launch a new career or grow an existing one, Elastic is the type of company where you can balance great work with great life. Your age is only a number. It doesn’t matter if you’re just out of college or your children are; we need you for what you can do. We strive to have parity of benefits across regions and while regulations differ from place to place, we believe taking care of our people is the right thing to do. Competitive pay based on the work you do here and not your previous salary Health coverage for you and your family in many locations Ability to craft your calendar with flexible locations and schedules for many roles Generous number of vacation days each year Increase your impact - We match up to $2000 (or local currency equivalent) for financial donations and service Up to 40 hours each year to use toward volunteer projects you love Embracing parenthood with minimum of 16 weeks of parental leave Different people approach problems differently. We need that. Elastic is an equal opportunity employer and is committed to creating an inclusive culture that celebrates different perspectives, experiences, and backgrounds. Qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, pregnancy, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, disability status, or any other basis protected by federal, state or local law, ordinance or regulation. We welcome individuals with disabilities and strive to create an accessible and inclusive experience for all individuals. To request an accommodation during the application or the recruiting process, please email candidate_accessibility@elastic.co. We will reply to your request within 24 business hours of submission. Applicants have rights under Federal Employment Laws, view posters linked below: Family and Medical Leave Act (FMLA) Poster; Pay Transparency Nondiscrimination Provision Poster; Employee Polygraph Protection Act (EPPA) Poster and Know Your Rights (Poster) Elasticsearch develops and distributes encryption software and technology that is subject to U.S. export controls and licensing requirements for individuals who are located in or are nationals of the following sanctioned countries and regions: Belarus, Cuba, Iran, North Korea, Russia, Syria, the Crimea Region of Ukraine, the Donetsk People’s Republic (“DNR”), and the Luhansk People’s Republic (“LNR”). If you are located in or are a national of one of the listed countries or regions, an export license may be required as a condition of your employment in this role. Please note that national origin and/or nationality do not affect eligibility for employment with Elastic. Please see here for our Privacy Statement.