Executive Assistant

• Will assist

  Executive Director

  in overall Secretarial and Administrative support (minutes of meeting, fax, email, etc) so as to ensure smooth flow of work
• Will ensure utmost confidentiality and integrity of operations
• Responsible for the neatness & housekeeping of the EDs office
• Support in handling EDs appointment desk / calendar, Maintaining contact directory.
• Maintaining EDs Address Bank and keeping it updated at all times.
• Assisting in Guest Hospitality
• Assist in all Internal & external liaison, coordinating all necessary office as well as business transactions on behalf of the Executive director
• Handle independent correspondence on behalf of Executive Director
• Manage data / department filing / document management
• Handle work scheduling, scrutinizing of documents / papers
• Organize and prepare for conferences/ presentations / meetings (briefing material, venue & travel arrangements, presentations, participants & delegates profile etc.)
• Assist in ED’s travel management (domestic & international) and Tour arrangements
• Coordinate with accounts for vouchers/ payments
• Coordination/ follow-up with Departments/ Units for timely execution of tasks.
• Preparing Reports/ MIS/ Presentations
• Renewal of memberships of professional bodies/ associations etc.
• Assist in Ordering Books/ Magazine collection/ distribution/ documentation for the Department
• Any other assignments given from time to time.

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