Job Description

Work Location Chennai Corporate Office Job Title: Manager Company Secretary Education: ACS/FCS Location: Chennai Department: Secretarial / Corporate Affairs Reports To: Head Company Secretary Job Purpose: To support the Company Secretary in ensuring full compliance with corporate laws, regulatory obligations, and governance standards applicable to a listed entity. The role includes managing secretarial functions, board processes, statutory filings, and contributing to strategic transactions such as Mergers & Acquisitions (M&A), restructuring, and capital market deals. Key Responsibilities: 1. Secretarial and Regulatory Compliance: Ensure compliance with the Companies Act, SEBI (LODR) Regulations, SEBI (SAST & PIT), FEMA, and other applicable laws and guidelines. Maintain statutory records, registers, and documentation as per legal and SEBI requirements. File e-forms and regulatory filings with ROC, SEBI, stock exchanges, and RBI (where applicable). 2. Board and Shareholder Meetings: Organize and coordinate Board, Committee, and General Meetings (AGM/EGM), including preparation of agendas, notices, minutes, and resolutions. Advise the board on corporate governance and compliance matters. Liaise with directors and senior stakeholders to ensure timely information flow. 3. Corporate Governance & Investor Relations: Ensure good corporate governance practices across the organization. Manage disclosures to stock exchanges, coordinate with investors, RTAs, and regulators for shareholder matters. Handle insider trading compliance and monitoring of the trading window. 4. M&A and Strategic Transactions (Advantageous): Actively support M&A transactions, due diligence, and restructuring activities. Coordinate legal documentation and regulatory filings related to mergers, acquisitions, divestments, and joint ventures. Liaise with external advisors, legal counsel, regulatory authorities, and internal stakeholders during deal execution. Ensure post-deal compliance and integration from a secretarial standpoint. 5. Secretarial Audits & Reporting: Support the conduct of secretarial audits and assist in the preparation of annual Secretarial Compliance Reports. Coordinate with auditors for statutory and internal audit requirements related to secretarial functions. 6. Policy and Document Management: Draft and maintain internal policies such as Code of Conduct, Insider Trading Code, CSR Policy, Whistleblower Policy, etc. Monitor legal and regulatory changes and ensure timely updates to corporate policies and practices. Qualifications & Experience: Qualified Company Secretary (ACS / FCS) from the Institute of Company Secretaries of India (ICSI). Additional qualifications like LLB, CA, or MBA (Finance or Law) are advantageous. 5-10 years of post-qualification experience in the secretarial function, preferably in a listed company . Proven exposure to M&A, corporate restructuring, and strategic transactions will be considered a strong advantage. Key Skills: In-depth knowledge of corporate laws, SEBI regulations, and listing obligations. Strong drafting, analytical, and communication skills. High attention to detail and ability to manage complex documentation. Ability to work under pressure and manage multiple stakeholders.