Executive Assistant

Role Overview: As an Executive Assistant, you will be the operational backbone of the CEO’s office — managing communication, scheduling, travel, and day-to-day execution. You’ll work closely with leadership and internal/external stakeholders, keeping priorities aligned and ensuring things run smoothly behind the scenes. Key Responsibilities: Inbox & Communication Management Own the CEO’s inbox: triage, respond, delegate, and flag priority messages Maintain clear, timely, and respectful communication with stakeholders Calendar & Scheduling Manage a complex, dynamic calendar across time zones Schedule and reschedule meetings with minimal conflicts Prepare briefing notes, agendas, and capture follow-ups when needed Travel & Logistics Coordinate with the Admin team for domestic and international travel — flights, hotels, visas Create detailed itineraries and manage real-time changes Handle event RSVPs and offsite planning when applicable Expense Management Track, categorize, and reconcile CEO’s expenses Submit monthly reimbursements and expense reports accurately Liaise with the finance team for clarification or documentation Investor Relations Responsibilities: Manage and update the investor pipeline using Streak (CRM), ensuring all interactions and stages are accurately logged. Monitor investor movement and interest levels; proactively schedule meetings or follow-ups as required. Coordinate with internal stakeholders (e.g., CEO, Finance, or Business teams) to gather relevant updates or materials for investor conversations. Ensure timely communication and track action items arising from investor meetings. Support in organizing investor documents, pitch decks, and due diligence material as needed. Keka Platform Management: Manage the Keka HR platform to handle employee workflows including leave, on-duty (OD), work-from-home (WFH), and reimbursement requests. Review and approve requests after receiving confirmation from the CEO to ensure compliance and consistency. Maintain confidentiality and accuracy while processing employee records or requests. Ad-Hoc Support: Take ownership of ad-hoc tasks or special assignments as delegated by the CEO or leadership team. Act as a flexible support resource for cross-functional needs, ensuring timely and dependable execution. Exhibit a solution-oriented mindset while handling unexpected or high-priority requests. Ensure the CEO’s daily operations are smooth and efficient. Must-Have Skills: 2+ years as an Executive Assistant (preferably supporting senior leadership) Strong written and verbal communication Excellent organizational and time management abilities Proven skills in email/inbox and calendar management High degree of professionalism, discretion, and trustworthiness Tech-savvy: Comfortable with Google Workspace, Slack, Microsoft Office etc. Nice-to-Have Skills: Startup or high-growth environment exposure Familiarity with project coordination or internal reporting Understanding of startup culture and CEO workflows What You’ll Get: Direct access and impact with leadership A fast-moving, ambitious, and transparent work culture Freedom to grow, learn, and take ownership Show more Show less