Executive Assistant

About HUVEPHARMA SEA (PUNE) PVT.LTD!!

Huvepharma, a leading multinational corporation and one of the largest animal health companies globally, boasts a distribution network spanning over 90 countries across 6 continents. With more than half a century of expertise in the fermentation and manufacturing of human and animal health nutritional products, we are at the forefront of innovation in the industry.

We are looking for a skilled Executive Assistant professional to join us and become a part of our team in Pune.

Job Title:

Experience Required: 8 - 10 years

Job Location: Kalyaninagar, Pune

Job Key roles and responsibilities:

1.

• Scheduling appointments and managing calendars
• Coordinating travel arrangements
• Handling correspondence (emails, letters, etc.)
• Preparing and editing documents, reports, and presentations
• Maintaining confidential and sensitive information

2.

• Managing projects and initiatives
• Coordinating meetings, events, and conferences
• Developing and implementing administrative processes
• Maintaining records and databases
• Ensuring compliance with company policies

3.

• Be a point of contact for internal and external stakeholders
• Handling phone calls and messages
• Preparing and disseminating communications (emails, newsletters, etc.)
• Building relationships with clients, vendors, or partners
• Representing the executive in their absence

4.

5.

• Exercising discretion in handling sensitive or confidential matters
• Troubleshooting issues and finding solutions
• Anticipating and mitigating potential problems
• Demonstrating initiative and proactive thinking
• Maintaining a high level of professionalism and integrity

Skills required for Executive assistant role:

• Administrative Skills:

1. Scheduling and calendar management

2. Travel planning and coordination

3. Document preparation and editing

4. Email and correspondence management

5. Records management and filing

6. Meeting and event planning

• Technical Skills:

1. Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

2. Google Workspace (Gmail, Google Drive, Google Docs)

3. Calendar management tools (Calendly, ScheduleOnce)

4. Video conferencing tools (Zoom, Skype, Webex)

• Business Skills:

1. Business acumen and industry knowledge

2. Financial management and budgeting

3. Strategic planning and execution

4. Data analysis and reporting

5. Risk management and compliance

6. Communication and presentation skills

• Soft Skills:

1. Discretion and confidentiality

2. Time management and organization

3. Problem-solving and adaptability

4. Interpersonal and relationship-building skills

5. Conflict resolution and negotiation

6. Emotional intelligence and empathy

7. Flexibility and willingness to learn

If youre eager to leverage your expertise and seek a unique opportunity to grow and make a significant impact, wed love to hear from you!