Purchase Manager

Job Summary:

Purchase Manager

This role involves coordinating with multiple internal departments to ensure timely, cost-effective, and quality procurement, while supporting operational excellence and maintaining regulatory standards.

Key Responsibilities:

• Manage and execute daily

  domestic purchasing activities

  for both office and manufacturing requirements.
• Review and process

  purchase requisitions

  into Purchase Orders (POs), ensuring timely and accurate execution.

• Track pending POs/work orders

  to ensure on-time delivery and address delays proactively.
• Maintain accurate records of

  pending purchase requisitions,

  goods ordered and received

  , ensuring consistency with invoices and delivery notes.

• Process material invoices

  and liaise with the Accounts department for smooth and timely payments.
• Ensure all procured items comply with

  quality standards and specifications

  .
• Monitor and review

  capital purchases

  to align with operational needs and budget.
• Managing third party manufacturing vendor, their demand identification, purchase orders placement, arrangement of raw material/packing material etc.
• Source and evaluate

  new vendors

  , negotiate competitive quotes, and build long-term supplier relationships.
• Identification and arrangement of various packaging material as per company needs.
• Arrangement of several marketing and sales printing materials.
• Arrange and manage

  office stationery and consumables

  procurement.
• Evaluate vendor performance based on

  quality, timeliness, compliance, and cost-effectiveness

  .
• Develop and implement

  efficient purchasing strategies

  aligned with business goals.
• Manage

  preventive maintenance and servicing

  schedules for office and plant equipment/machinery.
• Handle

  certification and calibration

  processes for instruments such as weighing scales and fire extinguishers.
• Maintain

  supplier databases, purchase records, Tax Invoices, E-way bills

  , and all relevant documentation for audit and compliance.
• Collaborate with marketing and technical teams for

  corporate gifting requirements

  , from ideation to delivery.
• Creatively

  explore, propose, and execute gift concepts

  that align with brand image and client engagement.
• Coordinate with gift vendors from

  sample development through to final delivery

  , ensuring approved quality.
• Ensure proper

  documentation and compliance

  from purchase initiation through to vendor payment.
• Proactively work to

  streamline and enhance procurement processes and systems

  .

Candidate Profile:

• Experience:

  Minimum 7-9 years in a purchasing/procurement role, preferably within the

  pharmaceutical, chemical, or manufacturing

  sectors.

• Education:

  Bachelor's degree in Supply Chain, Commerce, or related field. A post-graduate diploma or certification in Materials Management/Supply Chain is an advantage.

• Skills & Competencies:

• Excellent multitasking

  and time management skills.
• Strong communication and interpersonal abilities to

  engage with internal customers

  (marketing, accounts, production, etc.).

• Creative mindset

  with the ability to generate innovative and brand-aligned gifting ideas.

• Meticulous in documentation

  and record-keeping, ensuring audit-readiness at all times.
• Proficiency in MS Office, ERP systems (like SAP, Tally, or similar).
• In-depth understanding of

  taxation (GST), E-way bill, vendor compliance

  , and procurement-related regulatory requirements.

Preferred Qualities:

• Self starter
• Long term commitment
• Highly

  organized and process-oriented

  .
• Strong sense of

  ownership and accountability

  .
• Ability to work under pressure in a fast-paced environment.
• Creative flair combined with a

  commercial mindset

  .
• Sound judgment and decision-making capability.