Executive Assistant

Executive Assistant (EA) to the Management

Mohali (Local candidates preferred)

Job Type: Full-time

Job Overview:

Nik Bakers is seeking a dynamic, smart, and committed Executive Assistant (EA) to provide high-level support to the management team. The role is designed for a driven professional who is capable of handling diverse responsibilities involving operations, calendar management, internal coordination, vendor communication, and inter-departmental collaboration. The ideal candidate must have a proactive mindset, excellent communication skills, and a readiness to grow beyond the traditional EA role, including exposure to areas like social media and brand coordination.

Key Responsibilities:

•Calendar & Meeting Management:

•Manage and maintain the schedule, appointments, and travel plans of the management.

•Schedule internal and external meetings, prepare agendas, and ensure timely follow-ups.

•Coordinate with teams for setting up review meetings and performance check-ins.

•Operational & Administrative Support:

•Act as a liaison between management and departments/outlets for smooth coordination.

•Prepare reports, MOMs, presentations, and internal communications on behalf of management.

•Track progress on management directives, initiatives, and action plans across departments.

•Follow-ups & Execution:

•Ensure follow-ups with internal teams, vendors, or external stakeholders as directed.

•Monitor deadlines and ensure timely execution of assigned tasks to respective departments.

•Cross-Departmental Learning & Involvement:

•Be open to learning aspects of other departments like social media coordination, creative content support, branding execution, and marketing.

•Assist in special projects, event planning, and promotional campaigns.

•Documentation & Reporting:

•Maintain confidentiality of sensitive documents and official records.

•Create well-structured daily/weekly/monthly reports for review by senior management.

•Professional Representation:

•Communicate on behalf of management with professionalism and clarity.

•Coordinate with outlets, factory teams, vendors, clients, and other stakeholders.

Candidate Requirements:

•Experience: 5 - 9 years as an Executive Assistant or similar role, preferably with senior leadership.

•Education: Graduate or Postgraduate in Business Administration / Commerce / Management preferred.

Skills:

•Excellent written and verbal communication skills.

•Strong MS Office skills (Excel, Word, PowerPoint).

•Highly organized, detail-oriented, and disciplined.

•Ability to multitask, prioritize, and manage time effectively.

•Exposure to or interest in marketing, social media, and design is a plus.

•Work Ethic:

•Must be energetic, presentable, and eager to take initiatives.

•Should maintain high levels of integrity and professionalism.

•Must be open to flexible working hours when required.

To Apply:

careers@Nikbakers.com