Executive Assistant

As the Executive Assistant to the Managing Director, you play a crucial role in providing administrative and logistical support to enable the MD to focus on strategic tasks. Your responsibilities include managing calendars, coordinating meetings, handling correspondence, preparing reports, managing travel arrangements, and serving as a point of contact for internal and external stakeholders. Key Responsibilities: - Proactively manage the MD's schedule, including scheduling appointments, meetings, and travel arrangements. - Organize and facilitate meetings, including preparing agendas, taking minutes, and distributing meeting materials. - Handle incoming and outgoing communication, including emails, phone calls, and correspondence, prioritizing and directing accordingly. - Assist in the preparation of reports, presentations, and other documents for the MD's use. - Coordinate travel arrangements, including flights, accommodations, and transportation. - Serve as a point of contact for internal and external stakeholders, including clients, partners, and other relevant parties. - Handle a variety of administrative tasks, including filing, record-keeping, and managing expense reports. - Assist with special projects and initiatives as needed. - Generate Management Information System (MIS) reports as required. - Liaise with vendors and other third parties on behalf of the MD. - Maintain the strictest confidentiality regarding sensitive information and interactions. Required Skills and Qualifications: - Strong Organizational Skills: Ability to manage multiple tasks, prioritize effectively, and maintain a high level of organization. - Excellent Communication Skills: Strong written and verbal communication skills, with the ability to communicate clearly and professionally. - Proficiency in Microsoft Office Suite: Competency in using Microsoft Word, Excel, PowerPoint, and Outlook. - Time Management: Ability to manage time effectively to meet deadlines and ensure smooth operations. - Problem-Solving: Ability to identify and resolve issues proactively and efficiently. - Discretion and Confidentiality: Maintain a high level of discretion and confidentiality regarding sensitive information. - Experience in an Executive Support Role: Previous experience providing administrative and logistical support to senior executives is highly desirable. - Industry Knowledge: Familiarity with the specific industry in which the company operates can be beneficial.,