Executive

Job Title:

Purchase Coordinator

Department:

Purchase / Procurement

Reports To:

Head of Purchase / Purchase Manager / DGM-SCM

Employment Type:

Full-Time

Job Summary

The Purchase Coordinator is responsible for assisting the purchase department in sourcing, procurement, vendor coordination, order follow-ups, documentation, and ensuring timely delivery of goods and materials. This role acts as the bridge between the internal teams and vendors to maintain a smooth and efficient procurement process.

Key Responsibilities

Purchase Order Management:

Create, process, and track Purchase Orders (POs) as per approved requisitions.Ensure POs are accurate in terms of pricing, quantity, delivery terms, and specifications.Share POs with vendors and confirm acceptance with delivery schedules.

Vendor Coordination

Follow up with suppliers for order confirmation, dispatch updates, and timely deliveries.Address vendor queries and coordinate for any deviations or delays.Maintain healthy relationships with key vendors.

Data Management & Reporting

Maintain accurate and up-to-date procurement records in ERP or Excel.Prepare daily/weekly/monthly MIS reports on PO status, pending deliveries, cost comparisons, etc.Assist in tracking and evaluating vendor performance.

Internal Coordination

Liaise with store/warehouse for inward updates and quality checks.Coordinate with finance for invoice processing and payment updates.Support cross-functional departments (Sales, Design, Projects, etc.) on material status and availability.

Documentation & Compliance

Maintain proper documentation for purchase records, quotations, and approvals.Ensure adherence to company SOPs and procurement policies.Assist in audit and compliance requirements related to procurement.

Inventory & Material Planning Support

Assist in identifying recurring requirements and maintaining optimum stock levels.Follow up on pending or short supplies and coordinate for replacements or credit notes.

Required Skills & Qualifications

Bachelor’s degree in Commerce, Business Administration, or relevant field.1–3 years of experience in procurement or coordination roles.Proficiency in MS Office (especially Excel) and ERP systems (Tally, SAP, Zoho, etc.).

Good Communication Skills And Follow-up Capabilities.

Strong organizational skills and attention to detail.Ability to multitask and work under deadlines.