Executive Administration

Job Summary:

The Executive Administration will be accountable for driving day-to-day administrative operations, ensuring seamless facility management, vendor governance, workforce support, and operational service continuity across factory and office environments. The role will uphold administrative compliance, coordinate cross-functional requirements, and support plant-level operational efficiency through structured control, timely escalation management, and stakeholder engagement.

Experience: 0 - 2 years

Salary: INR 276,000 - 360,000/year

Location: Bengaluru, India

Key Responsibilities:

• Oversee day-to-day office administration, facility management, and maintenance.
• Manage procurement of office supplies, equipment, and service contracts.
• Manage transportation arrangements, canteen oversight, visitor management, and office asset allocation.
• Maintain administrative records, service logs, attendance support documents, vendor agreements, and audit-relevant documentation.
• Coordinate inspections with statutory agencies, auditors, and corporate stakeholders wherever applicable.
• Track monthly admin budgets, consumption patterns, expense controls, and vendor billing verification.
• Prepare MIS reports for management covering facility status, admin cost, vendor KPIs, and support operations.
• Collaborate with HR, EHS, production, and security teams for coordinated factory-level execution.

Mandatory Requirements:

• Smart, proactive attitude with strong problem-solving skills.
• Strong organizational, coordination, and documentation abilities.
• Excellent communication skills in English; regional language proficiency is a plus.
• Proficient in MS Office (Excel, Word, Outlook) and office management tools.

Skills & Competencies:

• Strong coordination, multitasking, and execution capability.
• High attention to detail with disciplined administrative control.
• Effective communication and stakeholder engagement skills.
• Strong organizational skills with the ability to prioritize operational demands.
• Problem-solving mindset, proactive decision-making, and accountability-driven behavior.
• Ability to operate in fast-paced, multi-shift manufacturing environments.
• High integrity, confidentiality, and a service-oriented work approach.