Company Secretary

Introduction :

Swan Energy Limited (SEL) was originally incorporated in 1909 as Swan Mills Ltd. (SML), a manufacturer and marketer of cotton and polyester textile products in India. The company has since forayed into the booming real estate field in 2004, closely followed by its entry into the green energy sector in 2008.

Company Website : https://swan.co.in/

Job Summary :

The Head – Company Secretary will lead the corporate governance and compliance functions of the organization. This role is crucial in ensuring that the company adheres to all legal and regulatory requirements under corporate law, securities law (SEBI for Indian companies or equivalent), stock exchange regulations, and internal governance frameworks. The incumbent will act as a key advisor to the Board and senior management on corporate governance best practices.

Job Accountabilities :

Statutory & Regulatory Compliance

• Ensure compliance with Companies Act, SEBI (LODR), FEMA, Insider Trading Regulations, Takeover codes and other applicable statutory and regulatory requirements.

• Maintain and update statutory registers, records, and filings as per applicable laws.

• Ensure timely and accurate filings with ROC, SEBI, stock exchanges, and other regulators.

Board & Committee Governance

• Prepare agendas and papers for Board, Committee, and Annual General Meetings.

• Convene and service AGMs, prepare minutes, draft resolutions, and ensure timely submission of relevant disclosures to stock exchanges and submission of forms and annual returns with MCA / appropriate authorities.

• Review, quality assurance and management of Board procedures for subsidiaries.

• Advise the Board on its roles, responsibilities, and legal obligations.

• Ensure effective communication and flow of information between the Board and senior management. Corporate Governance & Secretarial Audits

• Drive governance initiatives and ensure adherence to best practices.

• Conduct internal secretarial audits and support external audits.

• Manage disclosures and declarations as required for a listed entity.

Stakeholder Communication & Management

• Liaise with the Exchanges and Securities board for submissions of statutory / regulatory disclosures, communications and reports from time to time.

• Liaise / coordinate with RTAs for ensuring shareholder relations, prompt response / service to the shareholders and compliance with investor service requirements prescribed by SEBI and Stock Exchanges.

• Manage investor grievance mechanisms in coordination with RTA.

Policy & Compliance Frameworks

• Review and update company policies related to compliance, ethics, and governance.

• Monitor changes in legal and regulatory environment and assess their impact on the company.

Team Leadership & Development

• Lead and manage a team of qualified company secretaries and compliance professionals.

• Build a strong governance culture across the organization.

Qualification :

Member of the Institute of Company Secretaries of [India/Other Jurisdiction] (ICSI/ICSA).

• 15+ years of post-qualification experience with at least 5 years in a listed organization in a senior CS role.

• Additional legal qualification (LLB/LLM) preferred but not mandatory.

Key Skill & Competencies:

• Strong knowledge of corporate, securities, and listing regulations.

• Excellent communication, drafting, and presentation skills.

• Strategic mindset with high attention to detail and risk management.

• Integrity, confidentiality, and sound judgment.

• Leadership and team management capabilities.