Company Secretary

About the Role:

Company Secretary

Key Responsibilities:

Corporate Governance & Board Support

• Plan, organize, and coordinate

  Board of Directors’ meetings, committee meetings, Annual General Meetings (AGMs)

  , and Extraordinary General Meetings (EGMs).
• Prepare and circulate meeting agendas, notices, detailed minutes, and resolutions; ensure follow-up on action items.
• Maintain statutory registers, records, and minutes books in compliance with the Companies Act, 2013.
• Ensure timely and accurate filing of all necessary forms and documents with the Registrar of Companies (ROC) through the MCA21 portal (e.g., MGT-7, AOC-4, DIR-12).
• Facilitate compliance with SEBI regulations (if applicable) and other securities laws.

Statutory & Regulatory Compliance

• Ensure compliance with the

  Companies Act, SEZ Act & Rules, FEMA, Foreign Trade Policy, DGFT, and Customs

  requirements.
• Liaise with government authorities such as

  IN-SPACe, ISRO, DPIIT, Development Commissioner (SEZ), Customs, DGFT

  , and others for necessary approvals, licenses, and filings.
• Manage foreign investment compliance, including FDI reporting and FEMA filings.
• Oversee preparation and submission of SEZ-related reports (APR, QPR, SOFTEX) and filings.
• Coordinate statutory audits, internal audits, and regulatory inspections related to corporate and SEZ compliance.

Legal & Contractual Support

• Draft, review, and vet corporate governance documents, board resolutions, MOUs, NDAs, contracts, and shareholder agreements.
• Manage renewal of registrations, licenses, and corporate compliances aligned with aerospace industry standards (e.g., AS9100).
• Support compliance with aerospace-specific export controls such as ITAR, EAR (if applicable).

Investor Relations & Corporate Affairs

• Manage shareholder communication, cap table maintenance, and investor reporting.
• Provide secretarial support during fundraising rounds, share allotments, and ESOP administration.
• Serve as a liaison between the company, shareholders, regulatory agencies, and external auditors.

SEZ & Aerospace Industry Specific Duties

• Ensure seamless coordination with SEZ authorities regarding operational compliances and reporting.
• Track bonded inventory movements, job work, and DTA sales in compliance with SEZ regulations.
• Support compliance with space-tech regulatory frameworks and defense offset obligations where applicable.

Qualifications & Experience:

Education:

• Qualified

  Company Secretary (CS)

  from the Institute of Company Secretaries of India (ICSI).
• Additional qualification in law (LLB) or corporate governance is a plus.

Experience:

• 4 to 8 years post-qualification experience as a Company Secretary in manufacturing, aerospace, defence, or high-regulation sectors.
• Proven experience with SEZ compliance, corporate governance, and government liaison preferred.
• Exposure to aerospace, space-tech, or export-controlled environments is highly desirable.

Skills:

• Excellent understanding of the

  Companies Act, SEZ rules, FEMA, DGFT procedures,

  and export-import regulations.
• Strong knowledge of board governance, minute-taking, and secretarial practices.
• Proficient in MCA21, SEZ Online, DGFT portals, and ERP systems (SAP preferred).
• Exceptional communication, organizational, and stakeholder management skills.
• High level of integrity, confidentiality, and professionalism.