Category Buyer

Key Responsibilities

• Procurement Execution & Tender Management
• Conduct procurement activities including RFX, tendering, bid evaluation, and PO processing as per approved sourcing strategies
• Prepare quotation comparative statements (QCS), negotiate with vendors, and process Notes for Approval (NFA) within defined Delegation of Authority (up to ₹10 lakhs per transaction or as per category volume)
• Ensure timely closure of open PRs and maximize utilization of Annual Rate Contracts (ARCs)
• Review and expedite open POs; initiate quarterly short closures in coordination with Category Manager
• Vendor Management & Trade Finance Coordination
• Ensure complete vendor registration and facilitate third-party due diligence with the compliance team
• Act as the single point of contact for LC issuance/closure, EMD/BG management, and related trade finance activities
• Coordinate with suppliers for timely submission of documents and collaborate with Material Management, Indirect Taxation, and Finance for GRN and bill booking
• Strategic Sourcing & Spend Planning
• Interact with planning and analytics teams to prepare spend analysis and demand forecasts
• Execute sourcing strategies and develop negotiation plans aligned with category objectives
• Present category insights and performance data to management for informed decision-making
• Supplier Database & Performance Monitoring
• Build and maintain an accurate supplier database for assigned categories
• Track category spend, monitor demand plan deviations, and optimize vendor mix (including “C” category vendors)
• Identify and onboard new or alternate suppliers to strengthen the supply base
• Monitor and evaluate supplier performance against defined KPIs
• Key Performance Indicators
• Annual savings delivered within the category
• Alignment of material and service trends with planned forecasts
• Development of alternate suppliers and vendor optimization
• Supplier performance tracking and continuous improvement
• Contract Management: Direct involvement in drafting, negotiating, and managing contracts for civil works, ensuring all terms align with legal and project guidelines.
• Logistics and Inventory: Managing the storage, transportation, and on-site delivery of bulk construction materials.
• Quality and Compliance Assurance: Ensuring all purchased materials and contracted services meet technical specifications, safety requirements, and regulatory standards.
• Tender and Bidding Experience: Experience in preparing and managing tenders, requests for quotations, and evaluating bids for large civil projects.
• Market and Risk Awareness: Keeping up with trends in the construction materials market, anticipating price changes, and managing risks in supply and compliance.
  

Responsibilities

Key Responsibilities

• Procurement Execution & Tender Management
• Conduct procurement activities including RFX, tendering, bid evaluation, and PO processing as per approved sourcing strategies
• Prepare quotation comparative statements (QCS), negotiate with vendors, and process Notes for Approval (NFA) within defined Delegation of Authority (up to ₹10 lakhs per transaction or as per category volume)
• Ensure timely closure of open PRs and maximize utilization of Annual Rate Contracts (ARCs)
• Review and expedite open POs; initiate quarterly short closures in coordination with Category Manager
• Vendor Management & Trade Finance Coordination
• Ensure complete vendor registration and facilitate third-party due diligence with the compliance team
• Act as the single point of contact for LC issuance/closure, EMD/BG management, and related trade finance activities
• Coordinate with suppliers for timely submission of documents and collaborate with Material Management, Indirect Taxation, and Finance for GRN and bill booking
• Strategic Sourcing & Spend Planning
• Interact with planning and analytics teams to prepare spend analysis and demand forecasts
• Execute sourcing strategies and develop negotiation plans aligned with category objectives
• Present category insights and performance data to management for informed decision-making
• Supplier Database & Performance Monitoring
• Build and maintain an accurate supplier database for assigned categories
• Track category spend, monitor demand plan deviations, and optimize vendor mix (including “C” category vendors)
• Identify and onboard new or alternate suppliers to strengthen the supply base
• Monitor and evaluate supplier performance against defined KPIs
• Key Performance Indicators
• Annual savings delivered within the category
• Alignment of material and service trends with planned forecasts
• Development of alternate suppliers and vendor optimization
• Supplier performance tracking and continuous improvement
• Contract Management: Direct involvement in drafting, negotiating, and managing contracts for civil works, ensuring all terms align with legal and project guidelines.
• Logistics and Inventory: Managing the storage, transportation, and on-site delivery of bulk construction materials.
• Quality and Compliance Assurance: Ensuring all purchased materials and contracted services meet technical specifications, safety requirements, and regulatory standards.
• Tender and Bidding Experience: Experience in preparing and managing tenders, requests for quotations, and evaluating bids for large civil projects.
• Market and Risk Awareness: Keeping up with trends in the construction materials market, anticipating price changes, and managing risks in supply and compliance.
  

Qualifications

Knowledge

• Educational Qualifications & Certifications:
• Engineer – Depending on the Department
• Relevant (Functional/Level) & Total Years of Experience:
• 7-10 years years’ experience in various aspects of MRO/Mechanical Material Procurement in Large Scale Refinery and Petrochemicals or any other large scale industries.
• Experience in SAP.
• Experience in Source to Pay platform
  

Skills

• Functional Skills:
• Knowledge of Principle of Sourcing, category management, buying channel.
• Sourcing within Approved Budget.
• Planning of Purchase & Services within the Category.
• Accountable for getting best prices from market along with stringent contractual terms, & vendor selection.
• System development & implementation.
• Adherence of policies, procedures.
• Compliance of all Legal & statutory requirement.
• Working knowledge of all aspects Procurement (Material & Services).
• Construction Materials and Services Procurement: Experience in sourcing and purchasing materials like cement, aggregates, concrete, Paints, Refractory, cranes and machinery, as well as awarding contracts for construction services such as site preparation, structural works, and subcontracted labor.
• Supplier and Subcontractor Assessment: Skill in identifying, evaluating, and pre-qualifying vendors and subcontractors, considering their technical capabilities, quality standards, and compliance with project requirements.
• Behavioural Skills:
• Negotiations Skills.
• Communication Skills
• Managerial Skills.
• Coordination Skills