1778 Calendar Management Jobs - Page 22

-Manage Office Administration -Manage organize executive schedules -Maintain a clean office environment, manage supplies & handle administrative tasks -Assist with expense reports, invoicing & other financial tasks -Assist on ad-hoc tasks as needed Required Candidate profile -Only female candidates with at least 6 years of experience in similar position in a reputed small or medium sized organization -Good personality with excellent verbal &written communication skill

As the Executive Assistant to the CEO, your main responsibilities will include calendar management, communication, travel coordination, and meeting management. In terms of calendar management, you will be responsible for scheduling and prioritizing meetings, appointments, and events for the CEO. It will be crucial for you to ensure that the CEO is aware of and prepared for upcoming commitments, resolve scheduling conflicts, and make adjustments as necessary. Regarding communication, you will handle incoming and outgoing communications, which includes emails, phone calls, and messages. Additionally, you will be tasked with drafting and proofreading correspondence and reports. You will also act as a liaison between the CEO and other executives, employees, and external stakeholders. For travel coordination, you will plan and arrange all travel logistics for the CEO, such as flights, accommodations, and transportation. Detailed itineraries need to be prepared, and you must ensure that all arrangements are in place for seamless travel. In terms of meeting management, you will organize and coordinate meetings, prepare agendas, take minutes, and follow up on action items. It will be your responsibility to ensure that all necessary materials and technology are available for meetings to run smoothly. This is a full-time, permanent position with benefits including paid sick time, paid time off, and a performance bonus. The work schedule consists of day shift, fixed shift, and morning shift. A Bachelor's degree is required for this role, and proficiency in English is mandatory. The work location is in person.,

The ideal candidate should have experience in day-to-day secretarial activities and be proficient in maintaining the Director's calendar. You will be responsible for attending phone calls related to the Director when necessary and carrying out tasks assigned by the CEO. In addition, you will need to liaise with various internal teams and clients, ensuring effective communication and follow-ups. Managing the database, making travel arrangements, and handling office documentation such as photocopying, scanning, printing, and filing will also be part of your responsibilities. Coordinating office activities and operations to ensure efficiency and compliance with company policies is essential. This is a full-time position with benefits including health insurance and a performance bonus. The work schedule is during the day shift, and the work location is in person.,

The company Ed5 is a leading player in the field of education technology, specializing in providing a comprehensive 360-degree solution for schools through the use of Artificial Intelligence. Aligned with the National Education Policy (NEP) 2020 and international standards, Ed5 facilitates the seamless transition to digital schooling by offering a wide array of services. These include an extensive teaching content library, AI-driven automation tools, personalized teaching recommendations, and automated assessments for schools. Additionally, students benefit from access to a vast study content library, AI-powered performance evaluations, personalized learning remedials, and cutting-edge STEM courses. By leveraging innovative strategies, seamless integration, and a commitment to empowering both educators and students, Ed5 is revolutionizing the landscape of education through the application of AI to create engaging and impactful learning experiences. As the Personal Assistant / Executive Assistant to the CEO at Ed5, you will play a pivotal role in providing high-level administrative support to the Chief Executive Officer. Your responsibilities will encompass managing the day-to-day activities, scheduling, communications, and various tasks aimed at enhancing the CEO's effectiveness and efficiency. The ideal candidate for this position should be proactive, exceptionally organized, and adept at handling multiple tasks concurrently while maintaining the utmost confidentiality and discretion. Your key responsibilities will include calendar management, communication management, travel coordination, meeting preparation, project management, office management, confidentiality and discretion, relationship management, and problem-solving. You will be in charge of organizing and managing the CEO's schedule, handling all forms of communication on behalf of the CEO, arranging and managing travel arrangements, preparing for meetings, assisting in special projects, managing general administrative tasks, maintaining confidentiality, building and maintaining relationships with key stakeholders, and anticipating and addressing the CEO's needs proactively. To qualify for this role, you should possess a Bachelor's degree in Business Administration, Communications, or a related field (preferred), along with a minimum of 2 years of experience as an Executive Assistant or Personal Assistant, ideally supporting C-level executives. Additionally, you should demonstrate exceptional organizational and time management skills, strong verbal and written communication abilities, proficiency in the Microsoft Office Suite, the ability to manage multiple tasks with precision, strong problem-solving skills, and the capacity to work independently. Your attributes should include being proactive, resourceful, detail-oriented, committed to quality, able to work under pressure, meet deadlines, possess excellent interpersonal skills, and effectively collaborate with individuals at all levels of the organization. If you are ready to take on this challenging yet rewarding role at Ed5, please reach out to Tanusree Dwivedi at 7498016912 for further information. This is a full-time position with a fixed shift schedule and performance bonuses. The work location is in person.,

As an Executive Assistant, you will be responsible for providing high-level administrative support to the Director. Your primary duties will include managing and maintaining the Director's calendars, schedules, and appointments. You will be responsible for arranging meetings, conferences, and travel plans on behalf of the Director. In this role, you will prepare and distribute meeting agendas, minutes, and other documents as required by the Director. Screening and prioritizing incoming calls, emails, and messages will also be a part of your responsibilities. It will be essential for you to prepare minutes for critical meetings and follow up on action points. Additionally, you will be expected to create power-point presentations for internal and external meetings, ensuring that all necessary data is received before the meetings. As the face of the Director's office, you must handle all tasks with honesty, confidentiality, and sincerity. You will act as the primary point of contact between the Director's office and internal/external stakeholders. Moreover, you will assist in project planning and execution, tracking project milestones, and deadlines. Drafting, editing, and proofreading correspondence, reports, and presentations will also be part of your tasks. Maintaining effective communication within the organization and providing strategic suggestions for the organization's betterment will be crucial. You will also be responsible for organizing and maintaining electronic and physical files, documents, and records, ensuring they are up-to-date. Conducting research on matters directed by the Director, preparing and updating contact lists, organizational charts, and directories, maintaining confidentiality regarding sensitive information, overseeing office supplies and equipment, and handling expense reporting and budget management are also part of your role. Plan and coordinate events, including meetings, conferences, and company gatherings. Handle logistics, catering, and other event-related tasks efficiently. This is a full-time position with office timings from Monday to Saturday, 10 am to 6:30 pm, with every 2nd Saturday off. Please note that only female candidates can apply for this post. The preferred education requirement is a Bachelor's degree, and having a minimum of 2 years of experience as an executive assistant is preferred. If you are proficient in English and have the ability to work in person, we encourage you to apply for this rewarding opportunity.,

You will be joining Switch Entertainment, a premier talent management and film production company based in Andheri West, Mumbai. As a HR/Admin Associate, your main responsibilities will include providing executive support to the CEO, managing administrative processes, facilitating communication, overseeing invoicing, and ensuring excellent customer service. Your role will involve comprehensive administrative support for the CEO, which includes calendar management, appointment scheduling, and travel coordination. Additionally, you will be responsible for overseeing the administrative operations of the company to ensure efficient processes and effective communication across the organization. To succeed in this role, you must be highly organised, proactive, and able to multitask effectively to meet deadlines and ensure the smooth functioning of the office. By joining Switch Entertainment, you will have the opportunity to play a key role in supporting the company's mission to nurture talent and create impactful cinematic experiences. If you are a committed professional who thrives in a dynamic environment, we look forward to welcoming you to our team in Mumbai.,

We are seeking a highly organized and proactive Executive Assistant (EA) to the Director to be a part of our dynamic team. In this role, you will need excellent time management, communication, and problem-solving skills to efficiently support executive operations. Your responsibilities will include managing the Director's calendar, meetings, and travel arrangements. You will also be responsible for handling confidential correspondence, reports, and presentations, as well as acting as a liaison between the Director and internal/external stakeholders. Furthermore, you will be expected to provide administrative, financial, and operational support to ensure the smooth functioning of executive activities. The ideal candidate for this position should have 3-5 years of experience as an EA or in a similar role. Strong organizational and multitasking skills are essential, along with excellent communication and problem-solving abilities. Proficiency in MS Office, Google Suite, and project management tools is also required. The ability to work in a fast-paced environment with discretion and professionalism is highly valued. This is a full-time, permanent position that requires in-person work at the designated location.,

As a senior retail manager and Office Admin with a minimum of 10 years of retail grocery management experience in India, you will be responsible for a wide range of tasks to support the CEO and ensure the smooth operation of the organization. Your role will involve managing the CEO's schedule, handling email communications, making travel arrangements, and providing tech support for meetings and conferences. Additionally, you will be expected to prepare meeting agendas, design presentations, and provide personal support as needed. To excel in this role, you must have at least 5 years of Senior Executive Assistant experience, preferably in consultancy, financial services, or international relations sectors. Exceptional attention to detail, the ability to work under pressure, and strong communication skills are essential. You should also be flexible to provide support outside of core working hours and possess the resilience and confidence to drive cultural and behavioral change within the organization. Fluency in English, Hindi, and Tamil is preferred, along with good knowledge of sourcing products globally and proficiency in computer and accounting skills. A valid driving license and willingness to relocate to the UK are required. The ideal candidate will be below 45 years of age and demonstrate professionalism, agility, and a proactive attitude towards their work. In return, you will receive a competitive salary and benefits package, including cell phone reimbursement, commuter assistance, food provision, health insurance, and internet reimbursement. The job offers full-time, permanent employment with day, rotational, and UK shifts. Performance bonuses are also available based on your contributions to the organization. If you meet the qualifications and are ready to take on this challenging yet rewarding role, we invite you to apply and join our team in London, UK.,

The ideal candidate will provide top-level assistance for high-level executives. You should be well-organized and comfortable scheduling meetings and responding to emails on the executive's behalf. Additionally, you should be able to draft documents and assist the executive with necessary meeting preparations. Your responsibilities will include calendar management for executives, aiding the executive in preparing for meetings, responding to emails and document requests on behalf of executives, as well as drafting slides, meeting notes, and documents for executives. To qualify for this position, you should have a Bachelor's degree or equivalent experience. Proficiency in the Microsoft Office suite is required. Experience in managing multiple priorities, administrative coordination, and logistics is preferred. You should be well-organized, detail-oriented, have the ability to multi-task, and possess great follow-up skills. Strong written and verbal communication skills are also essential for this role.,

Responsibilities: Manage calendar, schedule meetings & appointments Coordinate travel arrangements & bookings Provide administrative support to MD Maintain confidentiality at all times Health insurance

As an Operational Assistant, your primary responsibility will be to provide operational assistance and team coordination by working closely with team managers across various departments to ensure smooth workflow in alignment with company goals. You will be required to monitor performance metrics, identify areas for improvement, and ensure timely adherence to deadlines. Your role will also involve coordinating between teams, facilitating inter-departmental communication, organizing and attending meetings, taking detailed meeting minutes, and tracking action items for timely follow-ups. In addition to operational assistance, you will be responsible for reporting and analysis tasks. This includes developing and maintaining comprehensive dashboards and reports using tools such as Excel and other BI tools to facilitate progress tracking. Your analytical skills will be crucial in analyzing business data to provide insights that support strategic decision-making. You will also be expected to provide clear and concise updates on team performance and project status. Furthermore, as part of the leadership support function, you will assist in setting and achieving personal and business goals. Your role will involve understanding business challenges and proposing innovative solutions to address them. You will also lead initiatives aimed at improving productivity and streamlining processes within the organization. On a more personal level, you will be responsible for providing personal assistance to help with scheduling, task prioritization, managing calendars, and assisting with personal goals and travel plans. Your organizational skills and attention to detail will be crucial in ensuring efficient personal support. In terms of project management, you will be tasked with leading special projects as assigned, ensuring that these projects align with the company's mission and vision. Your ability to manage projects effectively and drive them to successful completion will be key to your success in this role. Overall, as an Operational Assistant at All Time Design, you will play a critical role in supporting the operational, analytical, leadership, personal, and project management functions of the organization. Your dedication to excellence and proactive approach to problem-solving will be essential in driving success in this dynamic and fast-paced environment.,

Manage the Director’s calendars, schedule meetings, arrange travel, and handle correspondence. Prepare meeting agendas, take minutes, assist with event coordination, maintain office organization, and manage confidential information with discretion.

Role & responsibilities Administrative Support Manage the Directors calendar, schedule meetings, and coordinate appointments. Handle travel arrangements (flights, hotels, itineraries, visas). Prepare and organize documents for meetings, presentations, and reports. Draft, review, and manage correspondence on behalf of the Director. Communication & Coordination Act as the point of contact between the Director and internal/external stakeholders. Screen and prioritize emails, calls, and requests. Maintain confidentiality of sensitive information and communication. Liaise with senior management and other departments on behalf of the Director. Project & Task Management Track action items and follow up on delegated tasks and project timelines. Assist in the planning and coordination of business initiatives and events. Compile data and prepare reports, dashboards, or summaries as needed. Meeting & Event Support Organize internal and external meetings, including venue setup and materials. Take minutes, note key decisions, and ensure timely follow-up. Coordinate logistics for board meetings, offsites, and team events. Document & File Management Maintain records, reports, and other important documents in an organized manner. Ensure proper documentation and file retrieval systems are in place. Discretion & Judgment Exercise sound judgment and professionalism in all interactions. Handle confidential matters with discretion and integrity. DAY SHIFT (9am-6pm/ 10am-7pm) MBA candidates only

Manage the R&D Director calendar, schedule meetings, and arrange appointments. Coordinate travel arrangements, Prepare and edit correspondence, reports, Maintain and organize files, Screen and prioritize incoming calls, email.

Job Summary. The Executive Assistant will be responsible for managing schedules, coordinating meetings, and performing various administrative tasks to facilitate efficient office operations.

Coordinating internal communication, emails, and calls on behalf of the executive,racking and monitoring ongoing projects in R&D, Quality, Supply Chain, and Logistics,4. Maintaining documentation, organizing records, and ensuring timely follow -Ups

Role & responsibilities - - Managing schedules, correspondence, and communications of key executives Drafting letters and documents, and collecting and analyzing information Planning and scheduling meetings, conferences, teleconferences, and travel Reading, researching, and routing correspondence Handling phones, mail, filing, and general office management Exp - 1 to 3yr Qualification - UG/PG Interested Candidates can contact - 9911892435 Email ID - rahul.chauhan@fbd.amrita.edu

Role & responsibilities - - Managing schedules, correspondence, and communications of key executives Drafting letters and documents, and collecting and analyzing information Planning and scheduling meetings, conferences, teleconferences, and travel Reading, researching, and routing correspondence Handling phones, mail, filing, and general office management Exp - 1 to 3yr Qualification - UG/PG Interested Candidates can contact - 9911892435 Email ID - rahul.chauhan@fbd.amrita.edu

Role & responsibilities - - Managing schedules, correspondence, and communications of key executives Drafting letters and documents, and collecting and analyzing information Planning and scheduling meetings, conferences, teleconferences, and travel Reading, researching, and routing correspondence Handling phones, mail, filing, and general office management Exp - 1 to 3yr Qualification - UG/PG Interested Candidates can contact - 9911892435 Email ID - rahul.chauhan@fbd.amrita.edu

Role & responsibilities - - Managing schedules, correspondence, and communications of key executives Drafting letters and documents, and collecting and analyzing information Planning and scheduling meetings, conferences, teleconferences, and travel Reading, researching, and routing correspondence Handling phones, mail, filing, and general office management Exp - 1 to 3yr Qualification - UG/PG Interested Candidates can contact - 9911892435 Email ID - rahul.chauhan@fbd.amrita.edu

Key Responsibilities: Calendar & Task Management: Manage schedules, appointments, and reminders for the MD. Client Calling: Make a minimum of 50 calls daily to clients/prospects in the US or Canada (majority may be of Indian origin).

To organize daily Schedules, appointments & Meetings of Business Head. Taking charge of tasks with loyalty towards the organization with full responsibility for the completion of the tasks. Preparing financial statements, reports, memos, invoices letters, and other documents. Answering phones and routing calls to the correct person or taking messages. Filing and retrieving corporate records, documents, and reports. Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives. Helping prepare for meetings. Accurately recording minutes from meetings. Reading and analyzing incoming memos, and submissions, and distributing them as needed. Making travel arrangements. Performing office duties that include ordering supplies and managing a records database. Provide general administrative support. Ability to organize a daily workload by priorities. Must be able to meet deadlines in a fast-paced quickly changing environment. A proactive approach to problem-solving with strong decision-making skills. Professional level verbal and written communications skills. Coordinating with internal team. Requirements : 1. Good spoken and written English 2. Technically strong and smart 3. Willingness to learn and contribute to the key results of the organization 4. dynamic-willing and able to multi-task 5. Easy Adaptability to Internal systems 6. Stability of working with organizational systems and getting numerous growth opportunities. Desired Candidate Profile : Good knowledge of MS- office, google sheets, google forms, and excel. Effective Communication Skills- both English and Hindi, Teamwork, Adaptability, Dynamic and flexible working Job Type: Full-time

Seeking an experienced Administrative Assistant(4–5 yrs) to support leadership with calendar management, travel, office ops, vendor coordination, onboarding, and events. Strong org skills, discretion, and MS Office proficiency required.

Your key responsibilities The primary role and responsibility of this position will be to work in a team environment and deliver administrative services including, but not limited to Diary Management - Provide support to the project team members on maintaining and managing key project meetings and the meeting location Calendar Management - Maintaining project teams calendar to showcase all key events that needs to be planned. Meetings Management - Working closely with the project teams and other stakeholders in scheduling/organizing the meeting or conference call Travel Management - Support the project team members in booking the travel tickets Workshop or Area visit Plan - Help in planning the agenda, for workshops/area visits by handling the logistics of stay, food and printing, etc. Documentation - Recording the minutes of the meeting with clear emphasis on the key action points from the meeting. Maintaining the project database and ensure all documentations are captured and organized for ease of access. Training Management - Provide support in setting up training by sending out invites, enabling cut-off point for training sessions, issuing confirmations and/or offering alternative dates. Supplement delegates with correct pre-work and sessions Tool Support and administration Administrative support on various internal/external tools used across EY offices Data Processing and administration - Data capture, processing and administration of business information Skills and attributes for success The role requires someone who can manage several concurrent activities, with strong multi-tasking, prioritization, organizational and time management skills. Administration and organization Enjoys problem solving Able to prioritize effectively Strong project coordination skills Comfortable using IT systems Interpersonal skills Excellent written and oral communication skills A strong team player who is comfortable working collaboratively with others Must be able to work virtually, and independently Able to be diplomatic when dealing with clients Flexibility Respond well to deadlines and work outside of normal hours when required Comfortable working on several activities concurrently Able to work in a rapidly changing environment and prioritize accordingly Key attributes Professional and diplomatic communicator Quality focused and takes pride in paying attention to detail Self-starter, who can manage with minimal direction Able to interact with senior management Extremely organized and enjoys administration Able to work in a team arrangement Demonstrated experience in MS Office (Word, Excel & PowerPoint) and fair knowledge of MS Outlook Any graduate or Postgraduate Ideally, youll also have 1 to 4 Years At least a year of experience working in a team environment handling virtual secretarial services is preferred Good command over English (written & spoken) is mandatory

Executive Assistant to Head of Finance – Digital Industries LocationMumbai/Gurugram About Siemens Digital Industries: Siemens Digital Industries is an innovation and technology leader in industrial automation and digitalization. In close collaboration with our partners and customers, we are the driving force for the digital transformation in the discrete and process industries. Role Overview: We are looking for a highly capable and proactive Executive Assistant (EA) to support the Head of Finance – Digital Industries. This is a hybrid role that blends high-level administrative responsibilities with strategic engagement. The EA will work closely with senior leadership, attend key meetings, and act as a trusted partner in managing day-to-day priorities and long-term initiatives. This role offers unique exposure to high-impact decision-making and requires someone who can operate with discretion, think critically, and communicate effectively in a fast-paced environment. Key Responsibility Areas (KRAs): Executive Support & Strategic Coordination Manage complex calendars, travel plans, and confidential correspondence. Join leadership and finance meetings, track action items, and support decision-making processes. Prepare briefing materials and provide contextual support before high-level engagements. Stakeholder & Leadership Engagement Serve as the primary interface between the Head of Finance and internal/external stakeholders. Build strong working relationships with cross-functional teams and global partners. Meeting & Event Management Plan, organize, and execute leadership reviews, strategic offsites, town halls, and workshops. Prepare agendas, coordinate logistics, and ensure effective meeting follow-ups. Presentation & Reporting Support Assist in developing executive-level presentations and financial reports. Coordinate with finance and strategy teams to consolidate inputs and insights. Project & Initiative Tracking Monitor cross-functional initiatives, follow up on key deliverables, and ensure progress on strategic goals. Confidentiality & Professionalism Handle sensitive documents and discussions with the highest level of discretion and integrity. Administrative Excellence & Operational Support Support internal process improvements and leverage tools to enhance team collaboration and efficiency. Qualifications: Bachelor’s degree in Business Administration, Finance, or a related field (preferred) 7+ years of experience as an Executive Assistant, ideally supporting senior leadership in a matrixed or multinational environment Strong communication, interpersonal, and problem-solving skills Advanced proficiency in MS Office (Excel, PowerPoint, Outlook); familiarity with SAP, or other enterprise tools is advantageous Experience managing competing priorities and confidential information in a dynamic, evolving environment A strategic mindset with a strong sense of ownership and attention to detail ! We’re Siemens. A collection of over 379,000 minds building the future, one day at a time in over 200 countries. We're dedicated to equality, and we welcome applications that reflect the diversity of the communities we work in. All employment decisions at Siemens are based on qualifications, merit, and business need. Bring your curiosity and imagination and help us shape tomorrow. Find out more about Siemens careers at