1778 Calendar Management Jobs - Page 21

This position is on third party payroll i.e. Adecco and the contract will be renewed every year depending on individual's performance. Candidate will manage 2 Cluster Heads daily operations work in this role. Role involves Looking after calendar Travel arrangements Expense reimbursement Support in other day to day operations.

Multitasking and time-management skills, with the ability to prioritize tasks Smart and Positive attitude. High school degree: additional certification in Office Management is a plus. work experience as a Secretary, Representative or similar role.

We are seeking a highly organized, proactive, and trustworthy Personal Assistant (PA) to the Director . The ideal candidate will provide comprehensive administrative and personal support, manage schedules, coordinate communication, and ensure seamless day-to-day functioning of the Directors office. This role requires a high level of discretion, attention to detail, and the ability to handle sensitive information with the utmost confidentiality. Role & responsibilities Acting as a first point of contact for callers, dealing with emails and phone calls by responding, passing on messages or highlighting them for their managers attention Manage and maintain the Directors calendar, including scheduling appointments, meetings, and travel itineraries. Coordinate internal and external meetings, ensuring all necessary arrangements are made in advance. Act as a liaison between the Director and internal teams, clients, partners, and other stakeholders. Prepare reports, presentations, correspondence, and other documentation as required. Organize and maintain files and records, both physical and digital. Handle confidential documents and information with discretion. Accompany the Director to meetings or events when required and take minutes or follow-ups. Manage personal tasks or errands as assigned by the Director (e.g., bookings, reminders, personal purchases). Track tasks, deadlines, and ensure timely follow-up on deliverables. Screen phone calls, emails, and inquiries, and respond or delegate as appropriate. Assist with office-related administrative duties, when necessary. Preferred candidate profile Bachelor's degree in Business Administration, Management, or a related field preferred. Proven experience as a Personal Assistant, Executive Assistant, or in a similar administrative role. Excellent verbal and written communication skills. Strong organizational and time management skills. Ability to multitask and prioritize under pressure. High level of professionalism and discretion. Proficient in MS Office (Word, Excel, PowerPoint, Outlook) and basic tech tools. Flexible and adaptable to changing priorities. Strong interpersonal skills and a positive attitude.

As the Executive Assistant to the Senior Partner, you will provide high-level administrative support and assistance to ensure the efficient operation. You will manage a wide range of administrative and executive support tasks, handle confidential information, and be a key liaison within the organization and with external stakeholders. Key Responsibilities: Calendar Management: Manage and prioritize the Senior Partners calendar, including scheduling meetings, appointments, and travel arrangements. Ensure the Senior Partner is briefed and prepared for all meetings and appointments. Communication Management: Handle and prioritize incoming and outgoing communications on behalf of the Senior Partner, including emails, phone calls, and correspondence. Draft, edit, and proofread documents and presentations for the Senior Partner. Information Management: Maintain and organize confidential information and documents related to the assigned activities, ensuring accuracy and accessibility. Conduct research and compile data as required by the Senior Partner for presentations and reports. Meeting Support: Prepare meeting agendas, attend meetings, and take accurate minutes. Follow up on action items and decisions made during meetings, ensuring timely execution. Travel Coordination: Arrange complex travel itineraries and accommodations for the Senior Partner and occasionally for other executives or guests. Event Coordination: Assist in organizing corporate events, conferences, and meetings, including logistics, catering, and attendee management. Administrative Support: Handle expense reporting and reimbursement processes. Manage special projects and initiatives as assigned by the Senior Partner. Skills and Qualifications: "Proven history of consistent tenure in previous positions" is mandatory. Proven experience as an Executive Assistant or similar role supporting CXO or HODs. Excellent organizational and time management skills with the ability to prioritize tasks and anticipate needs. Strong written and verbal communication skills, including the ability to draft and edit correspondence and presentations. Discretion and confidentiality in handling sensitive information. Proficiency in MS Office and other relevant software; experience with board portal software is a plus. EA from top MNCs and Companies can apply.

Maintaining and updating the MD&calendar, scheduling appointments, meetings, and travel arrangements. Meeting Coordination Travel Arrangements Document Management Administrative Support Required Candidate profile Maintaining and updating the MD&calendar, scheduling appointments, meetings, and travel arrangements. Meeting Coordination Travel Arrangements Document Management Administrative Support

Role & responsibilities Executive Support: Manage calendar, meetings, travel arrangements, and appointments for the Sales Director. Prepare and organize reports, presentations, and correspondence. Coordinate internal and external meetings, follow-ups, and action plans. Communication & Coordination: Act as a point of contact between the Sales Director and internal/external stakeholders. Draft professional emails and communications with high attention to tone and detail. Assist in preparing business reviews, reports, and sales dashboards with inputs from the sales team. Sales Team Support: Follow up on project timelines and deliverables with the broader sales and support teams. Support in organizing sales reviews, client meetings, and regional events. Maintain records of sales targets, achievements, and pipeline updates. Confidentiality & Office Management: Maintain strict confidentiality in all communications and data handling. Handle administrative duties related to budgeting, expense tracking, and office coordination where required. Candidate Requirements: Experience: 3 to 8 years as an Executive Assistant, preferably supporting Sales/Business Heads. Location: Candidate must be currently based in or willing to relocate to Mumbai. Skills: Excellent verbal and written communication skills. Proficiency in MS Office (Excel, PowerPoint, Outlook). Strong organizational and multitasking abilities. Ability to work independently and handle sensitive information with discretion. Preferred: Experience in sales-driven environments or client-facing roles.

Role & responsibilities Randstad is the worlds largest talent company and a partner of choice to clients. We are committed to providing equitable opportunities to people from all backgrounds and help them remain relevant in the rapidly changing world of work. We have a deep understanding of the labor market and help our clients to create the high-quality, diverse, and agile workforces they need to succeed. Our 46,000 employees around the world make a positive impact on society by helping people to realize their true potential throughout their working life. about Randstad Global Capability Center: Randstad Global Capability Center, located in Hyderabad, India, is responsible for strategic delivery for Randstad markets and businesses globally. Through our centers of excellence of talent services, human resources, financial knowledge services, IT, and marketing, the Global Capability Center is a high growth and acceleration enabler as we become the world's most equitable and specialized talent company. 1. Administrative Support: Manage and maintain executive calendars, including scheduling appointments, meetings, and travel. Coordinate meetings by preparing agendas, taking minutes, and ensuring the necessary materials are available. Handle confidential information with discretion. 2. Travel & Event Coordination: Arrange travel itineraries, accommodations, and transportation for executives, including managing visa processes and insurance. Coordinate logistics for events such as conferences, seminars, and internal meetings. Organize stakeholder visits and manage related logistics like invitation letters and pick- ups. 3. Expense Management: Submit and track executive expense reports, including reconciliation of statements (e.g., Amex). Assist with benefit reimbursements and procurement support. Oversee invoice approvals within agreed thresholds. 5. Communication & Liaison: Act as the point of contact between executives and internal/external stakeholders. Facilitate internal communication by drafting and distributing posts for birthdays, anniversaries, and key events. Ensure effective communication and coordination within the executive office and across departments. 6. Event & Space Management: Plan and manage events, including team-building activities, off-site meetings, and corporate functions. Collaborate with facilities and management teams on space-related matters. Manage calendars for practice events, team events, and floor coordination. 7. Reporting & Documentation: Maintain and organize all relevant project documents in digital repositories (e.g., Google Drive). Prepare presentations, emails, contracts, and reports for executive review. Establish a knowledge repository for cross-functional information sharing.

Single point of contact/representative for Director. Manage Calendar, meetings & travel. Prepare reports & presentations. Handle communication & follow ups. Excellent written & spoken English Comm skills.

-Manage & maintain executive schedules, including appointments, meetings, minutes of meeting, travel arrangements -Handle all incoming and outgoing correspondence (emails, letters etc.) -Maintain organized filing systems, both physical and digital.

Responsibilities: * Coordinate meetings & events * Ensure confidentiality at all times * Manage executive schedule * Provide administrative support * Arrange travel & accommodations Annual bonus Provident fund Health insurance

As an HR & Admin Executive at our company, you will play a crucial role in providing essential support to senior leadership by handling day-to-day coordination, office administration, and executive-level assistance. While the title falls under HR, the primary focus of this role is on administrative and executive support, with minimal HR duties. Your responsibilities will include offering executive and administrative support to leadership, such as managing calendars, coordinating meetings, and making travel arrangements. You will also be responsible for preparing reports, presentations, and internal communications as needed. Collaborating with internal teams and external vendors to ensure smooth operational flow will be a key part of your role. Additionally, you will be in charge of organizing company events, internal meetings, and following up on action items to ensure their completion. Maintaining the overall smooth functioning of the office on a daily basis will also be part of your duties. Basic HR tasks like managing attendance records, handling onboarding paperwork, and coordinating employee documentation will also be expected from you. To excel in this role, you must be willing to work a 6-day week from our Banaswadi office and have a strong command of the Kannada language. A bachelor's degree in any field and a minimum of 2 years of experience in an executive assistant, admin, or coordination role are required. Excellent organizational and communication skills, along with a keen eye for detail, effective time management, and the ability to multitask, are qualities that will help you succeed in this position. In return, you can expect a competitive salary ranging from 4 to 6 LPA based on experience, the opportunity to work from a well-connected office in Banaswadi, and the chance to collaborate closely with leadership in a dynamic real estate company. You will also have the advantage of working in a learning and growth environment with diverse responsibilities, providing you with valuable experiences and opportunities to develop professionally.,

The Executive Assistant at Violet InfoSystems plays a pivotal role in supporting the executive team, ensuring efficient and smooth day-to-day operations of the company. This role demands exceptional organizational skills, the ability to handle sensitive information with discretion, and a strong aptitude for managing complex schedules and administrative tasks. Administrative Support: Manage and organize calendars, including scheduling appointments, meetings, and travel arrangements for executives. Handle correspondence, including drafting emails and letters, managing incoming mail, and ensuring timely responses. Calendar Management of Director: Proactively manage the Directors calendar, balancing strategic priorities and urgent tasks, while ensuring optimal allocation of their time. Coordinate with other departments and external stakeholders to schedule meetings, events, and conferences, ensuring seamless integration into the Director's schedule. Anticipate and resolve scheduling conflicts, and provide reminders for upcoming commitments. Communication Management: Act as the first point of contact for internal and external stakeholders on matters about the executive team. Coordinate and facilitate communication between departments and external parties, ensuring clarity and efficiency. Meeting and Event Coordination: Organize and prepare for meetings, including setting agendas, preparing materials, and ensuring technology setup for virtual meetings. Take minutes during meetings and follow up on action items. Project Management: Assist in managing projects, coordinating with different teams, and ensuring project deadlines are met. Provide support in project-related research and presentation preparation. Document Management and Reporting: Prepare and edit documents such as reports, memos, and presentations. Maintain a filing system for sensitive and confidential company documents. Financial Management: Assist with expense reporting and budget tracking for the executive team. Handle invoicing and liaise with the finance department for approvals and processing. Qualifications and Skills: Proven experience as an executive assistant or similar administrative role. Excellent written and verbal communication skills. Strong organizational and time management skills, with a proven ability to prioritize and handle multiple tasks. Proficiency in Microsoft Office Suite and familiarity with other business tools and software. Discretion and confidentiality are imperative. Education: Bachelors degree in business administration, Communications, or related field preferred. Additional Requirements: Ability to work under pressure and meet tight deadlines. Adaptability to changing business needs and environments. Job Type: Full-time Benefits: Provident Fund Schedule: Day shift Education: Bachelor's (Required) Work Location: In person,

The ideal candidate will provide top-level assistance for high-level executives. You should be well-organized and comfortable scheduling meetings and responding to emails on the executive's behalf. Additionally, you should possess the ability to draft documents and assist the executive with any necessary meeting preparations. Your responsibilities will include calendar management for executives, aiding the executive in preparing for meetings, responding to emails and document requests on behalf of executives, and drafting slides, meeting notes, and documents for executives. To qualify for this position, you should have a Bachelor's degree or equivalent experience. Proficiency in the Microsoft Office suite is required. Experience in managing multiple priorities, administrative coordination, and logistics is preferred. You should be well-organized, detail-oriented, have the ability to multi-task with great follow-up skills, and possess strong written and verbal communication skills.,

As a Receptionist, your primary responsibility will be to greet and welcome guests upon their arrival at our office. You will be tasked with directing visitors to the appropriate person and office while maintaining a tidy and presentable reception area stocked with necessary stationery and material such as pens, forms, and brochures. Additionally, you will be responsible for receiving, sorting, and distributing daily mail and deliveries. To ensure office security, you will follow safety procedures and control access via the reception desk, which includes monitoring the logbook and issuing visitor badges. You will also update calendars, schedule meetings, and perform various clerical receptionist duties like filing, photocopying, transcribing, and faxing. As part of your role, you will also arrange travel and accommodations and prepare vouchers as needed. This is a full-time position with benefits that include food provided. The work schedule is during the morning shift. The preferred education requirement is a Diploma, and candidates with at least 2 years of total work experience are preferred. Proficiency in English and Hindi languages is also preferred for this role. The work location is in person.,

Responsibilities: * Represent the Company's management * Prepare reports & presentations * Ensure confidentiality at all times * Provide administrative support to MD * Must be willing to travel for Office meetings Annual bonus

Qualification : Any graduation + MBA (Must) Experience: 5 to 10 Years or more with hands on relevant experience. Good written and verbal communication skills. Should be matured enough to handle confidential information, matters, communication and files. Responsibilities: Managing: Screening phone calls, enquiries and requests, and handling them as appropriate and prioritize. Organizing and maintaining MDs calendar and making appointments in correspondence with Managing Director. Managing databases (such as visiting cards, phone book etc) handling correspondence Meeting and organizing facilities for delegates, VIP visitors as per advice from the Managing Director. Organizing & Arranging: Planning, Organizing and managing events and taking minutes of meeting Should have very strong knowledge in Travel booking: Domestic and International. Visa Processing. Hotel Accommodations, Insurance, Forex, Corporate Credit Cards etc. Banquet booking and arranging accommodation, travel, transportation for all programs and Meets. Tracking down the Consulate Appointments Handling the Visa Appointments Drafting & Organizing the Visa Invitation Letters Scheduling appointments and arranging general and confidential meetings, whenever required. Perform any other planned and unplanned tasks as per the business requirement like work on week off or holidays (if required) and work extended hours as & when required. Execution: Drafting and Preparing letters, presentations and other documents. Reports: Monthly MIS. Generating various critical and confidential reports required by the management.

POSITION - EA TO MD JOB LOCATION - NARIMAN POINT WORKING DAYS - 6 DAYS PREFERRED IMMEDIATE JOINER Act as the primary point of contact between the MD and internal/external stakeholders. • Excellent written and verbal communication skills.

A reputed TVS group in Chennai in central area needs Secretary to Managing Director, Religion – Must be Hindu Graduate with a minimum of 8 years experience in the relevant areas of a Secretary Required Candidate profile Calendar Management, Scheduling, MOM, Prioritizing emails & correspond, Effective Liaisoning, coordination , Maintain filing system, timely reports, Follow up Good @ MS office tools

Job description Duties and Responsibilities: Management of MDs calendar. With direct access to MDs calendar, schedule meetings directly with interested parties (clients, prospective clients, staff, personal appointments). Manage calendar to ensure efficiency and protection of MDs desired hour parameters. (15%) Management of MDs email. With direct access to MDs inbox, help to flag, prioritize, and organize emails. Send emails on behalf of MD as instructed. (20%) Assists in the financial services process by editing and proof-reading proposal and contracts. Attends and travels with MD to all meetings to keep abreast of all status and needs. Taking notes in all meetings is a must. (15%) Assists MD with presentations and proofreading any financial documents. (10%) Assists MD with management of personal calendar. Runs personal errands and assists with personal household affairs. (20%) Assists MD with office organization and light office maintenance (straightening, replacing supplies, light sweeping). (10%) Performs other duties in the general running of the business and assisting other staff with administrative tasks and projects as needed. (10%) (Percentages assigned may fluctuate from week to week and may shift over time as the position holder becomes more efficient in certain areas and as business needs change.) Required Skills/Abilities: Must have strong working knowledge of Google Workspace (Gmail, Google Drive, Google Meet, Google Sheets, and Google Docs) and Microsoft Office (Word, Excel, PowerPoint), with the ability to learn new or updated computer systems. Ability to communicate professionally, clearly, and effectively with all types of audiences. Ability to adapt communication style according to the audience and situation. Demonstrated ability to learn, adjust and adapt to preferences of MD. Ability to keep priorities organized and keep MD organized. Excellent attention to detail required. Excellent time management skills with a proven ability to meet deadlines. Ability to move quickly when needed and function effectively under pressure. Education and Experience: High school diploma required, Bachelors degree in Business Administration or related field preferred. At least four years of high-level administrative assistant work preferred. Experience assisting in financial service-related operations is preferred. Working Expectation and Requirements: This is a desk job, with significant time spent on the computer, phone, Zoom, and email. Must establish a daily, routine schedule within the hours of 9:15am 6:00pm to establish consistency in communication with clients and team members. Interested Candidates can share their resume at hr@dugar.co.in or WhatsApp it on 9092807676 KOMAL AGARWAL - HR OFFICER

Role & responsibilities Manage daily calendar and appointment scheduling for executives. Organize and coordinate meetings, conferences, and travel arrangements. Prepare agendas, take minutes, and follow up on action items from meetings. Handle confidential information with discretion and professionalism. Draft, review, and manage correspondence, emails, reports, and presentations. Liaise with internal departments and external stakeholders on behalf of the executive. Maintain organized filing systems (both digital and physical). Track and manage deadlines, reports, and deliverables. Assist with personal tasks and errands, if required. Preferred candidate profile Experience in handling senior-level executives or founders. Knowledge of office management systems and procedures. Real Estate

Role & responsibilities 1. Manage MDs calendar in a productive and professional manner 2. Send official meeting invites, take notes on behalf of the MD. Share MOM with concerned Managers indicating assigned tasks along with its defined timelines. 3. Regular follow-up on assigned tasks until completion. 4. Analyse as well as consolidate various reports 5. Orchestrate work ensuring priorities are met & business goals are achieved 6. Draft, take dictations as well as correspond to mails and messages on behalf of the MD based on his instructions 7. Creating spreadsheet and presentations 8. Maintain record of contacts, data & information both digitally as well as in the form of physical files 9. Internal as well as external liaisioning 10. Maintain strict confidentiality as well as exercise discretion while handling confidential data and information. Preferred candidate profile Preferably MBA/PGDM in any stream with at least 5 yrs of experience in a similar role. Should have very good communication skills Preferred Male candidate Strong follow ups & coordination with various department-internally & externally. Strong analytical & IT skills Disciplined & Resourceful Resume Email - career@group-108.com / 9599663145

Role & responsibilities Managing Director's office systems, including data management and filing. Maintain records of Director's contacts. Screen calls, enquiries and requests, and deal with them when appropriate. Preferred candidate profile Supports client directly as the go-to person for all needs, including daily administration, calendar management, travel schedules, project coordination, delivering presentations, answering calls,.

Support leadership in managing schedules, coordinating projects, handling communication, and ensuring smooth day-to-day operations across creative and business functions in a fast-paced, brand-led environment. Discretion and agility are key.

Job Overview:We are seeking a highly organized, professional, and proactive Executive Assistant to support the Managing Director (MD) in daily operations, strategic initiatives, and administrative tasks.

Role & responsibilities Executive assistant to Managing Director. Calendar and Schedule Management: Managing complex calendars, scheduling appointments, meetings, and events, and ensuring efficient time management for executives. Travel Coordination: Making travel arrangements, including booking flights, accommodations, ground transportation, and managing travel itineraries. Expense Management: Organizing and allocating daily Expenses through Concur Portal. Providing general administrative support, including managing office supplies, coordinating office maintenance, and handling other ad hoc administrative tasks such as organizing Events, vendor management. Time and Expense Management: Assisting with timekeeping and attendance tracking. Processing and reconciling expense reports and invoices. Expense management Calendar managemdent Travel Management Meeting/Events Management