1778 Calendar Management Jobs - Page 23

Position Overview- We are seeking a highly organized and detail-oriented Executive Assistant Scheduling to support Founders office. The role will focus primarily on managing complex calendars, coordinating meetings, and ensuring seamless scheduling to optimize productivity. The ideal candidate will be proactive, adaptable, and able to handle multiple priorities in a fast-paced environment. Key Responsibilities: Scheduling & Calendar Management: Manage and coordinate complex calendars, ensuring efficient time management. Schedule internal and external meetings, including executive team meetings, client calls, and stakeholder engagements. Anticipate scheduling conflicts and proactively resolve them. Prioritize and adjust meeting requests based on urgency and importance. Provide daily and weekly scheduling briefs to the executive. Meeting Coordination & Logistics: Arrange meeting locations, video conferencing, and necessary technology. Prepare and distribute agendas, briefing materials, and follow-up notes. Ensure timely reminders and pre-meeting preparations. Travel & Event Planning: Coordinate domestic and international travel, including flights, hotels, transportation, and itineraries. Adjust travel plans as needed due to changes or emergencies. Administrative Support: Act as a gatekeeper, screening and prioritizing calls and emails. Maintain and organize scheduling-related documents and records. Collaborate with other executive assistants and departments for cross-functional scheduling needs. Required Qualifications: Education: Bachelor’s degree or equivalent experience. Experience: 5+ years of experience in executive support, scheduling, or administrative roles. Skills: Exceptional organizational and time-management skills. Strong proficiency in Google Calendar, Microsoft Outlook, Zoom, and scheduling tools . Excellent written and verbal communication. Ability to maintain discretion and confidentiality. Problem-solving mindset and adaptability to changing priorities. Preferred Qualifications: Experience supporting C-level executives. Familiarity with project management tools. Ability to work in a fast-paced corporate/startup environment .

-Calendar management (Offline Online) for CEO -Travel Desk management -Stake holder Management -Aid executive in preparing for meetings -Independent Business Correspondence Responding to emails and document requests on behalf of executives -Draft slides, PPT, meeting notes and documents for executives - Crisis Management Qualifications : -Preferably from Hospitality, Aviation, EdTech domains -Trained professionally through YMCA/YWCA (preferably)/Hotel Management Institutes -Any Graduate/Postgraduate. -Proficient in MS Office. -Experience in managing multiple priorities, administrative coordination, and logistics. -Well-organized, detail-oriented, ability to multi-task with great follow-up skills. Strong written and verbal communication skills

Location : Mumbai [LOWER PAREL] Diploma in Secretarial Practice Preferred. Job Responsibility : Calendar Management: Maintain and organize the schedules, appointments, and meetings. Schedule, coordinate, and confirm appointments and events. Ensure timely reminders and preparation for meetings. Communication and Correspondence: Manage and filter email correspondence. Draft and edit business communications, letters, and reports. Handle incoming calls and messages, redirecting or responding as appropriate. Travel and Logistics: Plan and coordinate travel arrangements, including flights, accommodations, and ground transportation. Prepare itineraries and ensure travel logistics run smoothly. Submit and manage expense reports. Meeting Support: Prepare meeting agendas, materials, and presentations. Attend meetings as required, taking minutes and tracking action items. Ensure follow-up on action items and deadlines. Document Management: Maintain and organize important documents, files, and records. Assist in document preparation and formatting. Organizational Operations: Preparing reports and MIS across different departments and present it to the Founder. Helping in Marketing collaterals and other communication across organization. Planning and executing different trainings and other activities.

The opportunity We are looking for Executive Assistant who would be required to work in a team environment in delivering the secretarial needs of the global EY office senior management team such as diary management, calendar management, travel management, documentation, tool support and other administrative requirements that may arise on a need basis. Your key responsibilities The primary role and responsibility of this position will be to work in a team environment and deliver administrative services including, but not limited to Diary Management - Provide support to the project team members on maintaining and managing key project meetings and the meeting location Calendar Management - Maintaining project teams calendar to showcase all key events that needs to be planned. Meetings Management - Working closely with the project teams and other stakeholders in scheduling/organizing the meeting or conference call Travel Management - Support the project team members in booking the travel tickets Workshop or Area visit Plan - Help in planning the agenda, for workshops/area visits by handling the logistics of stay, food and printing, etc. Documentation - Recording the minutes of the meeting with clear emphasis on the key action points from the meeting. Maintaining the project database and ensure all documentations are captured and organized for ease of access. Training Management - Provide support in setting up training by sending out invites, enabling cut-off point for training sessions, issuing confirmations and/or offering alternative dates. Supplement delegates with correct pre-work and sessions Tool Support and administration Administrative support on various internal/external tools used across EY offices Data Processing and administration - Data capture, processing and administration of business information Skills and attributes for success The role requires someone who can manage several concurrent activities, with strong multi-tasking, prioritization, organizational and time management skills. Administration and organization Enjoys problem solving Able to prioritize effectively Strong project coordination skills Comfortable using IT systems Interpersonal skills Excellent written and oral communication skills A strong team player who is comfortable working collaboratively with others Must be able to work virtually, and independently Able to be diplomatic when dealing with clients Flexibility Respond well to deadlines and work outside of normal hours when required Comfortable working on several activities concurrently Able to work in a rapidly changing environment and prioritize accordingly Key attributes Professional and diplomatic communicator Quality focused and takes pride in paying attention to detail Self-starter, who can manage with minimal direction Able to interact with senior management Extremely organized and enjoys administration Able to work in a team arrangement Demonstrated experience in MS Office (Word, Excel & PowerPoint) and fair knowledge of MS Outlook Any graduate or Postgraduate Ideally, you’ll also have 1 to 4 Years At least a year of experience working in a team environment handling virtual secretarial services is preferred Good command over English (written & spoken) is mandatory

Work Location: Bangalore (WFO) Employment Type: Full-time Only Male Start Date: Immediate joiners preferred Experience- 1+ year About Growthclub GrowthClub is a full-service digital marketing agency specializing in delivering data-driven solutions across SEO, PPC, social media, content strategy, and web design. With a bespoke approach tailored to each client, we help businesses from startups to established brandsamplify their online presence and achieve measurable growth. Key Responsibilities Calendar & Diary Management: Schedule appointments, meetings, and reminders; ensure seamless time coordination Inbox & Communication Handling: Screen calls and emails; prioritize messages; draft responses; act as first point of contact Document & Presentation Prep: Create and edit documents, reports, and presentations; take minutes and prepare briefings Expense & Office Management: Track expenses, submit reimbursements, manage office supplies, and maintain filing systems Ad-hoc Personal Support: Assist with errands, household tasks, and other personal projects as requested Required Skills & Qualifications Proven experience as a PA, Executive Assistant, or in a similar role Excellent organizational, time-management and calendar management skill Strong communication abilitiesverbal and written High degree of discretion, confidentiality and professionalism Proficiency with MS Office / Google Workspace and modern scheduling tools Preferred Qualifications PA certification or diploma (e.g., IQPA) Experience supporting senior executives or high-net-worth individuals Event coordination experience Familiarity with travel booking tools and expense software What We Offer Competitive salary and benefits Flexible work environment Opportunity to grow into Executive Assistant or Operations roles Collaborative and supportive workplace culture Or email to Subject: Personal Assistant (PA) Growthclub Application-hiring@growthclub.org

Role & responsibilities Tasks to be managed Calendar Management - Manage and maintain CEOs daily appointments and meeting schedule, coordinating with all necessary stakeholders, keeping track of the time, keeping ready necessary repots or additional attachments required for the meeting. Travel Management handle all local, domestic and international travel plans, hotel bookings, logistics arrangements, Visa, currency exchange etc Stake holder Management – maintain cordial relations with all internal as well as external stakeholders and play liaison between them and the CEO. Documents and Records – To keep all the documents and records like expense reports, Visa documentation etc Administrative Tasks –coordination with support staff to arrange for tea/ coffee/ snacks for visitors as required, arranging events like office get togethers. Elegancy and expertise of hosting is required Personal Task – maintaining the track of policies, investments etc., coordinating for personal appointments Responsibilities: To maintain the confidentiality of all tasks allocated by CEO To take a follow up with respective stake holders proactively on all tasks as directed by the CEO To take the reports from the stake holders from all stake holders as directed by the CEO Keeping an active list of all contact of the CEO for easy reference To be able to support the CEO in all time zones according to his travel plans Prompt update on tasks completion, reschedule or cancellation Maintain CEO office updated on tech and presentability at all times

Graduate or MBA Excellence in communication skills with good command over Microsoft office tools and proficiency in Power Point Able to work and make decisions independently in a quickly changing atmosphere, with a tolerance for changing plans Excellence in prioritization and organizational skills and high stress tolerance to meet deadlines while working under pressure besides being a multi tasker Able to see the big picture and at the same time having attention to detail while working independently with a range of stakeholders, both outside and inside the company Service minded and positive can-do attitude, willingness to help furthermore maintaining confidentiality Able to work Flexibly in terms of working hours A business oriented mindset and desire to learn

We’re looking for a high-integrity, proactive Executive Assistant to support our founder across work and personal tasks. Must be organized, fast, a great communicator, and comfortable multitasking. Field visits and admin support included.

We are seeking a proactive and highly organized Personal Assistant to the Managing Director (MD) to provide comprehensive administrative and executive support. The ideal candidate will be detail-oriented, discreet, and capable of managing a variety of responsibilities in a dynamic business environment. Key Responsibilities: Coordinate and manage the MDs schedule, including meetings, appointments, and travel arrangements (domestic & international). Serve as a point of contact between the MD and internal/external stakeholders, ensuring clear and professional communication. Prepare reports, minutes of meetings, and high-quality presentations as required. Handle confidential documents and maintain discretion at all times. Provide end-to-end administrative support including calendar management, follow-ups, and documentation. Assist in organizing business reviews, events, and key strategic initiatives. Track and ensure completion of critical action items and deadlines for the MD. Desired Candidate Profile: Bachelors degree or equivalent; additional certification in office administration or secretarial practices is a plus. 2 to 7 years of experience supporting senior leadership, preferably in a fast-paced corporate environment. Strong command over MS Office tools especially PowerPoint, Excel, and Outlook. Excellent communication and interpersonal skills. High level of integrity and ability to handle confidential information with professionalism.

Job Title: Executive Assistant to the Managing Director Location: Thane West Company: End-to-End Service Providing Company (part of a global outsourcing & consulting group) Working Days: 6 days/week (Last Saturday off) | Timings: 10:00AM 6:30PM About Us Established in 2009, Wisecor is a leading Global Capability Center (GCC) offering strategic shared-services and consulting across finance, HR, compliance, IT, healthcare, trade finance, investment banking, and automation. Trusted by over 500 clients across 10+ industries, we deliver tailor-made, certified outsourcing solutions with a strong focus on efficiency, compliance, and sustainable growth. Our operations span India, USA, UK, EU, Japan, GCC countries, and beyond. Job Summary We are seeking an Executive Assistant to the Managing Director to support daily operations through efficient administrative handling, calendar management, coordination with internal/external stakeholders, and maintaining confidentiality in a dynamic business environment. Key Responsibilities Calendar & Scheduling – Manage MD’s diary, meetings, and reminders Communication Support – Handle email, calls, and correspondence Task & Project Coordination – Prioritize tasks, ensure timely delivery Admin & Document Prep – Prepare reports, presentations, and internal documentation Travel Logistics – Organize domestic/international travel, bookings, and planning Confidentiality – Maintain discretion in handling sensitive information Problem-Solving – Address urgent situations with agility and tact Stakeholder Liaison – Collaborate with teams, clients, and business partners Requirements Minimum 2 years of experience as an Executive Assistant or similar role Excellent organizational, communication, and interpersonal skills Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) Ability to work independently and under pressure High level of integrity and professionalism Contact to Apply Ankit Arun Shetty – +917718888269 ankit.shetty@wisecor.in

As a Market Research Assistant, you will be responsible for conducting market research and gathering relevant data to support decision-making processes. You will also handle basic administrative tasks such as printing, sending emails, and ordering office supplies. In addition, you will assist and coordinate with the sales team, support the front office team, and help with inventory control. Your role will also involve organizing staff meetings, updating calendars, and processing company receipts, invoices, and bills. Furthermore, you will provide overall support to the management team to ensure the smooth functioning of the business operations. This is a full-time, fresher, and permanent job opportunity with benefits including leave encashment. The working hours are during the day shift, and the required educational qualification is Higher Secondary (12th Pass). Proficiency in Hindi language is a requirement for this position. The work location is in Pimpri-Chinchwad, Maharashtra, and you will be expected to work in person to fulfill your responsibilities effectively.,

As a Database Administrator, your main responsibility will be updating and maintaining databases with accurate and relevant information. You will also be expected to handle customer inquiries and resolve complaints in a timely and professional manner. It is crucial for you to coordinate with other departments to ensure smooth workflow and efficient operations. In addition, you will be responsible for preparing and generating reports, presentations, and correspondence as required. You will also play a key role in managing and organizing files, both physical and electronic, to ensure easy retrieval and accessibility. Moreover, you will assist in the implementation of company policies and procedures. Furthermore, you will be required to perform general administrative tasks, such as data entry, scheduling appointments, and managing calendars. This role offers full-time and permanent employment with opportunities for fresher candidates. The work schedule includes day and morning shifts with performance and quarterly bonuses. The preferred education level for this position is Higher Secondary (12th Pass). The work location for this position is in person.,

You'll be the right hand to the founder. - replying to emails - booking travel - managing banking - handling paperwork, - & literally arranging a horse if needed. If youre the kind of person who gets things done before being asked , we want you.

GROUP OF COMPANY IN FINANCR & LOAN, STOCK MARKET , NBFC , EXPORT , WAREHOUSING AND MANUFACTURING SECTOR AT KOLKATA (MINTO PARK) & DALHOUSIE TO MANAGING DIRECTOR. !! PLEASE NOTE THAT WE DO NOT CHARGE CANDIDATES!! IMMEDIATE JOINING !! POSITION - EXECUTIVE ASSISTANT TO MANAGING DIRECTOR. LOCATION - MINTO PARK (KOLKATA) & DALHOUSIE ( KOLKATA) QUALIFICATION- ANY GRADUATE WITH GOOD ENGLISH, MAILING & CORRESPONDENCE , Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook). EXPERIENCE- 5+ years of experience as a Executive Assistant , Administrative Support , Sectarian work to Director , M.D. , V.P , G.M, PRESIDENT etc. Key Responsibilities: Calendar Management: Communication Management: Meeting Coordination: Travel and Logistics: Administrative Support Office and stakeholder Management SALARY- Between 5 lac to 7 Lac p.a.( for MINTO PARK) SALARY- Between 7 lac to 10 lac p.a.( for DALHOUSIE) Mail your cv with your Current & Expected Salary & current Photo- rammanagementcvs@gmail.com / 9830517541

You are looking for an Executive Assistant to provide administrative support to the Director. The ideal candidate should possess good communication skills, excel in multitasking, have a proactive attitude, maintain a high level of professionalism, and handle confidential information securely. In terms of Calendar Management, you will efficiently handle the Director's calendar, schedule appointments, and arrange meetings. It is crucial to anticipate and prioritize the Director's schedule for optimal time management. As an Executive Assistant, you will serve as a liaison between the Director and internal/external stakeholders. Your responsibilities will include drafting and proofreading emails, correspondence, reports, and other documents on behalf of the Director. Regarding Travel Coordination, you will be responsible for arranging travel itineraries, accommodations, and transportation for the Director. Ensuring that all travel plans align with the Director's schedule and preferences is essential. For Meeting Support, you will prepare meeting agendas, materials, and take accurate minutes. Additionally, you will coordinate logistics for both internal and external meetings effectively. In terms of Documentation and Filing, you will maintain organized electronic and physical filing systems. Managing confidential information with the utmost discretion is a critical aspect of this role. As an Executive Assistant, you will assist the Director in various projects by conducting research, preparing presentations, and compiling data as required. This is a full-time, permanent position with benefits including paid sick time and Provident Fund. The work schedule is Monday to Friday with a performance bonus offered. The job location is in person. Application Deadline: 10/01/2024,

Job Title: Personal Assistant with Digital Marketing Skills (Trainee) Job Summary: We're seeking a motivated and enthusiastic Personal Assistant to support our busy schedule. The ideal candidate will be a quick learner, willing to take on new tasks, and eager to develop their digital marketing skills. If you're a team player with a positive attitude and a willingness to learn, we'd love to hear from you! Responsibilities: - Assist with administrative tasks (calendar management, email, phone calls) - Learn and assist with digital marketing tasks (social media, email marketing, analytics) - Develop skills in Canva, Hootsuite, and other digital marketing tools - Assist with content creation (writing, graphics, video production) - Take initiative to improve processes and increase productivity Requirements: - Willingness to learn and take on new tasks - Positive attitude and strong work ethic - Basic computer skills (Microsoft Office, Google Suite) - Ability to work independently and as part of a team - High school diploma or equivalent required Note: We will provide training and guidance to help you develop your digital marketing skills.,

Responsibilities: Manage calendar, schedule meetings & appointments Coordinate travel arrangements & MOM preparation Provide administrative support to MD Prepare reports, presentations & correspondence

Responsibilities: Manage CEO's calendar & schedule appointments Coordinate travel arrangements & overtime requests Ensure timely communication with stakeholders Maintain confidentiality at all times Annual bonus Performance bonus

About the Client Client is a reputed corporate law firm CTC : Maximum 19 Lacs Exp : Minimum 5 Years Location : Mumbai & Bengaluru Job Profile 1.Helping with formatting and printing of documents and presentations. 2.Up keeping of database in the excel format. 3.Supervising the electronic and physical filing for the team and coordinating with the filing department for this purpose. 4.Preparing and maintaining Billing and Recovery statements for the team regularly. 5.Managing all types of the stationary requirements for the team from time to time. Additional Responsibilities: 1.Handle complete travel arrangements (both domestic and international) in terms of forex, visa, tickets, hotel/guest house arrangements, transportation, timely settlement of travel expenses etc. 2.Maintain diaries/calendars, schedule and coordinate appointments, responding to routine correspondence appropriately. 3.Maintain stock of business cards for the team members. 4.Organize and coordinate important meetings and conferences, functions, etc.

Responsible for Director's calendar & to involve in Planning & strategy of the Business. To coordinate with all the internal stake holders in order to get regular Business. Interested candidates may send their cvs on - recruitment@vishakha.com

Job Responsibilities: • All admin related activities including travel desk management and clerical tasks • Calendar management of Director • Taking care for office supplies and coordinating with vendors • Providing assistance to Director/ HOD • Preparing reports as and when required Experience 2 to 8 years Education Any Graduate Skills Required - • Strong knowledge of MS Office and basic computer skills • Basic knowledge of travel booking • Good in English communication skills (Read, Write and Speak) Job Location – Bhandup Company – Well known Commercial Real estate

Designation - Executive Assistant to the Founder Department - Administration Location Bangalore Qualification – Graduation from Tier-1 / Tier-2 College/ Tier 3 Job Overview The Executive Assistant (EA) to the Founder requires exceptional organizational skills, discretion, and the ability to handle a wide range of responsibilities with efficiency and professionalism. The EA serves as the primary point of contact for internal and external stakeholders and plays a critical role in ensuring the Founder’s schedule, communications, and daily operations run smoothly. Areas of Responsibility Managing the Founders Calendar and Schedule Coordinate and manage the Founder’s Inbox, calendar, including meetings, appointments, and travel arrangements. Prioritize and schedule meetings, ensuring efficient use of the Founder’s time. 2) Communication and Correspondence Management Prioritize and schedule meetings, ensuring efficient use of the Founder’s time. Handle correspondence, emails, phone calls, and inquiries on behalf of the Founder. Draft necessary communication for emails, meetings, seminars, etc. Prepare and proofread documents, reports, and presentations as needed. Travel Coordination, Logistics and Office Management Organize domestic and international travel logistics, including flights, accommodations, and itineraries. Ensure all travel arrangements align with the Founder’s preferences and schedule. Oversee the Founder’s office operations, including office supplies, equipment, expense reports, etc. Meeting Coordination : Prepare meeting agendas, attend meetings, take minutes, and follow up on action items as directed by the Founder Coordinate logistics for board meetings and other executive-level gatherings. Information and Data Management Data Driven Skill Set Gather, compile, and analyze data for reports and presentations. Maintain confidential files and documents, exercising discretion and confidential

Manages the day-to-day administrative affairs of the CEOs office, scheduling all appointments, conferences, engagements and other commitments Provides the CEO with background information, meeting summaries and/or supporting documents in preparation for scheduled appointments, meetings and engagements; coordinates with other departments as necessary for reports and communications for preparation of specific engagements and maintains and tracks detailed priority list of projects and engagements Maintains an efficient flow of information between all levels of the Company including internal and external contacts on a wide spectrum of plans and priorities Screens incoming calls to the CEO, determining nature of call and whether or not it requires the attention of the CEO, takes messages and maintains contact lists, and whenever possible responds to callers directly based on knowledge of CEOs preferences, office functions, policy, priorities and availability or makes sure the caller receives appropriate transfer to another department Processes all incoming correspondence received in the office of the CEO, prioritizing and determining its disposition Determines which correspondence can be handled by self and takes the initiative in drafting responses for the CEOs signature based on knowledge of his activities, interests, priorities, and issues Handles confidential and sensitive information with poise, tact and diplomacy Schedules and organizes all activities such as meetings, travel, car services and Company activities for the CEO Greets and manages all visiting members and guests and handles all of their needs for the duration of their stay Produces meeting summaries and maintains and tracks CEOs priority lists of projects and other board memberships and responsibilities Serves as a liaison with other departments, affiliate organizations, government offices and other agencies and senior level staff Handles all related business finances, reconciles credit card statements and manages all expense reports in a timely manner Works independently and within a team on special and ongoing projects when necessary

Front Desk Management: Greet visitors and clients professionally and courteously. Answer and direct phone calls, emails, and inquiries promptly. Manage incoming and outgoing mail and deliveries. Maintain a clean and organized reception area. Calendar Management: Schedule and manage appointments, meetings, and events. Coordinate with internal and external stakeholders to avoid scheduling conflicts. Send timely reminders and prepare necessary materials for meetings. Client Management: Serve as the primary point of contact for clients, ensuring prompt responses and follow-ups. Maintain client records and track communication history. Assist in organizing client meetings, calls, and presentations. Vendor Management: Liaise with vendors to coordinate supplies, services, and contract renewals. Monitor vendor performance and maintain vendor databases. Assist in negotiating terms and managing purchase orders. Employee Assistance and front desk tasks: Support employees with administrative needs and information dissemination. Coordinate internal communications and assist with HR-related tasks as needed. Help organize employee events, training sessions, and onboarding activities.

Front Desk Management: Greet visitors and clients professionally and courteously. Answer and direct phone calls, emails, and inquiries promptly. Manage incoming and outgoing mail and deliveries. Maintain a clean and organized reception area. Calendar Management: Schedule and manage appointments, meetings, and events. Coordinate with internal and external stakeholders to avoid scheduling conflicts. Send timely reminders and prepare necessary materials for meetings. Client Management: Serve as the primary point of contact for clients, ensuring prompt responses and follow-ups. Maintain client records and track communication history. Assist in organizing client meetings, calls, and presentations. Vendor Management: Liaise with vendors to coordinate supplies, services, and contract renewals. Monitor vendor performance and maintain vendor databases. Assist in negotiating terms and managing purchase orders. Employee Assistance and front desk tasks: Support employees with administrative needs and information dissemination. Coordinate internal communications and assist with HR-related tasks as needed. Help organize employee events, training sessions, and onboarding activities.