Operations / Admin Coordinator

Role & Responsibilities:

• Manage day-to-day office administration and ensure smooth operations.
  
• Organize and maintain digital and physical files, documents, and project folders.
  
• Coordinate with engineers, draftsmen, freelancers, vendors, and clients as required.
  
• Maintain project trackers, follow-up sheets, and status reports.
  
• Handle scheduling, calendar management, and meeting coordination.
  
• Draft and send professional emails, letters, and communication materials.
  
• Assist in preparing invoices, maintaining payment records, and updating expense logs.
  
• Manage document control, version updates, and ensure files are stored correctly.
  
• Support HR activities such as attendance tracking, onboarding paperwork, and maintaining employee records.
  
• Maintain office supplies, coordinate with service providers, and oversee general office upkeep.
  
• Handle incoming calls, messages, and coordinate follow-ups.
  
• Assist in preparing reports, presentations, and basic documentation required for projects.
  
• Ensure proper organization of Google Drive and implementation of file naming conventions.
  
• Support operational processes, checklists, templates, and internal systems.
  
• Provide general administrative and coordination support across all departments as needed.
  

Preferred Candidate Profile:

• Graduate in any discipline (Admin/Business background preferred but not mandatory).
  
• 2-3 years of experience in Administration, Operations, or Office Coordination roles.
  
• Strong proficiency in Google Workspace and MS Office applications.
  
• Excellent communication skills (verbal & written).
  
• Ability to organize, manage, and prioritize multiple tasks efficiently.
  
• Detail-oriented with strong documentation and follow-up skills.
  
• Comfortable coordinating with clients, vendors, and internal teams.
  
• Professional, disciplined, and reliable work approach.
  
• Self-motivated and proactive in handling responsibilities.
  
• Experience in engineering, construction, or consultancy firms (added advantage but not mandatory).
  
• Ability to adapt quickly and work in a fast-paced environment.
  
• Strong problem-solving attitude with a willingness to learn and grow.